COUNTY CODE HOSTING PLATFORM

Notice is hereby given that the County of Hawai'i is requesting proposals for COUNTY CODE HOSTING PLATFORM. Proposals are due no later than 4:00 pm on Friday, July 31, 2026. Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/hawaiicounty.

Project Details

• Reference ID: 26-0275
• Department: Office of the County Clerk
• Department Head: Jon Henricks (County Clerk)

Important Dates

• Questions Due: 2026-07-11T09:59:00.000Z

Evaluation Criteria

• SPECIFICATION ALIGNMENT (20 pts) —

  How well does the proposal align with the project specifications?

• PROJECT MANAGEMENT (20 pts) —

  How well does the proposal describe the vendor's approach to the project, including management, communication, scheduling, and quality control?

• PROJECT UNDERSTANDING AND APPROACH (25 pts) —

  How well does the proposal demonstrate an understanding of the County's needs and objectives for this project and present a detailed approach to addressing those needs and objectives?

• VENDOR SUPPORT (15 pts) —

  How well does the proposal address ongoing support, maintenance, updates, and service availability that may be necessary?

• PAST EXPERIENCE AND PERFORMANCE (10 pts) —

  How well does the proposal describe the vendor's experience performing and implementing similar projects and successful past performance with comparable clients?

• COST (10 pts) —

  The proposal with the lowest cost factor must receive the highest available rating allocated to cost.  Each proposal that has a higher cost factor than the lowest must have a lower rating for cost;

  The points allocated to higher-priced proposals must be equal to the lowest proposal price multiplied by the maximum points available for price, divided by the higher proposal price:

  [Lowest Price x Points (the maximum available)/Price in Offeror’s Proposal = Offeror’s Points Allowable to Cost].

Submission Requirements

• Confirmation (required) —

  Director of Finance
  County of Hawai‘i
  Hilo, Hawai‘i 

  Dear Sir/Madam: 

  The undersigned hereby proposes to furnish and deliver the following goods or services:  The County of Hawai‛i, Office of the County Clerk is seeking proposals to develop and implement an online Code Hosting Platform to modernize and improve the public presentation and accessibility of the Hawai‛i County Code. The term of the contract shall be for one (1) year, beginning from the date of Notice to Proceed, renewable for four (4) additional one-year periods at the option of the County., to Office of the County Clerk, County of Hawai‘i, at 25 Aupuni Street, Suite 1402, Hilo, HI 96720, Hawai‘i, complete as specified, all in strict compliance with the Specifications and Special Provisions attached hereto and General Terms and Conditions for Goods and Services dated May 10, 2023, made a part hereof. 

  It is understood and agreed that the goods and/or services to be furnished are for the exclusive use of the County of Hawai‘i and are therefore exempt from Federal Excise Taxes and that the net bid price excludes such Federal Excise Tax.  Please note that effective January 1, 2020, the maximum General Excise Tax rate that may be charged of Hawai‘i County is 4.7120%.  The County of Hawai‘i is exempt from the City and County of Honolulu, 0.5% General Excise Tax Surcharge.  

  The undersigned further agrees that he has carefully read and understands the Proposal for this contract and that the Director of Finance, County of Hawai‘i, reserves the right to accept or reject any and/or all bids or proposals, or accept other than the low bid, if in his/her judgment, by so doing, it will be for the best interest of the public and the County of Hawai‘i. 

  All successful Proposers, for any single item exceeding $2,500.00, will be required to furnish proof of compliance with the requirements of § 3-122-112, Hawai‘i Administrative Rules (see Special Provisions No. 5.18).  

  Upon acceptance and award of this Proposal by the Director of Finance, the undersigned hereby agrees to enter into and execute the Contract as required by law within ten (10) calendar days after the award.  

• Bidder/Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Proposal WITHOUT pricing (required) —

  When there is no Pricing Table in the solicitation, Budget Narratives, if applicable, shall be included with the proposal. Solicitations with Pricing Tables shall have cost entered into the Pricing Table.

• Redacted Copy of the Proposal (required)
• County Department(s)/Division(s): (required)
• Enter a brief description of products and services required for this solicitation. (required)
• Is this for a single department or various departments? (required)
• Please list various departments: (required) —

  You may input "Various" or list out departments

• Will there be a pre-proposal mtg? (required)
• Conference Call: (required)
• Conference ID: (required)
• Proposal Guaranty (required)
• Are licenses required for this RFP? (required)
• Please list license(s), and any relevant description here: (required)
• Will federal funds be used for this procurement? (required)
• Please select the applicable Federal Special Provisions? (required)
• Enter location of delivery: (required)
• Is insurance or certificate required? (required)
• Will you be using the following sections: (required)
• Liquidated damages: (required) —

  Provide applicable amount-

  Example: one-tenth of one percent (0.1%) or $150.00

  Liquidated damages, per section 10.7 of the General Terms and Conditions for Goods and Services, dated May 10, 2023, shall be assessed at ______________________ for each and every calendar day of delay or nonperformance and shall be pursued in accordance with section 10.7 of the General Terms and Conditions for Goods and Services dated May 10, 2023.

• Is this for Price Term Agreements? (required)
• Does the equipment or goods procured need to be delivered within a certain number of days? (required)
• All equipment or goods procured must be delivered within ______ from the date of the Notice to Proceed. (required) —

  Insert number of days.

• Is this for a single or multiple vendor award? (required)