Active SLED Opportunity · CALIFORNIA · CITY OF MODESTO

    Davis Sports Field Lamp Replacements

    Issued by City of Modesto
    cityIFBCity of ModestoSol. 247057
    Open · 12d remaining
    DAYS TO CLOSE
    12
    due May 5, 2026
    PUBLISHED
    Apr 7, 2026
    Posting date
    JURISDICTION
    City of
    city
    NAICS CODE
    238210
    AI-classified industry

    AI Summary

    City of Modesto seeks contractors for Davis Sports Field Lamp Replacements project involving lamp and ballast replacement at community park sports fields. Bids due May 5, 2026.

    Opportunity details

    Solicitation No.
    247057
    Type / RFx
    IFB
    Status
    open
    Level
    city
    Published Date
    April 7, 2026
    Due Date
    May 5, 2026
    NAICS Code
    238210AI guide
    Jurisdiction
    City of Modesto
    Agency
    City of Modesto

    Description

    NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive electronic Bids (each, a “Bid”) from qualified Bidders (each, a “Bidder”) for the furnishing of Davis Sports Field Lamp Replacements equipment, materials, supplies and/or related services (the “Services”) for the City of Modesto, Engineering Services Department, Parks Planning and Development Division.

    Background

    Davis Community Park serves as a central hub for Modesto’s local leagues, featuring a well-utilized sports complex on its western edge adjacent to Grace M. Davis High School. The facility includes two lighted ball fields—a dedicated softball field and a versatile hardball field often repurposed for soccer during the off-season. While these systems are designed to provide excellent accessibility for evening games and extended practice hours, several lamps and ballasts are currently non-functional. This deficiency threatens the operational status of the fields and creates a potential safety hazard for users. To restore full functionality and maintain this community resource, the City intends to replace the non-operative components and ensure the lighting system meets all safety and performance standards.

    Project Details

    • Reference ID: INF-IFB-00084
    • Department: Engineering Services
    • Department Head: Toby Wells (Engineering Services Director)

    Important Dates

    • Questions Due: 2026-04-14T18:00:00.000Z

    Addenda

    • Addendum #1 (released 2026-04-22T17:11:16.817Z)

    Evaluation Criteria

    • 1. The Work
          1. CONTRACTOR shall furnish all labor, materials, equipment, fuel, tools, licenses, and insurance necessary to perform and complete the required work as specified in Exhibit “B”, and in strict accordance with the conditions of the complete AGREEMENT.
          2. CONTRACTOR shall do and perform the work contemplated hereby in a good workmanlike manner under the direction of and to the satisfaction of the CITY Representative.
          3. CONTRACTOR shall maintain proper insurance with the CITY for the duration of the AGREEMENT.
          4. CONTRACTOR shall maintain a CITY business license for the duration of the AGREEMENT.
          5. CONTRACTOR shall furnish said services at the following AGREEMENT rates for an estimated annual amount $______. The total amount paid by CITY to CONTRACTOR over the full term of the AGREEMENT shall not exceed $_____.  Unless the services provided are for a lump sum or flat fee, fees for work performed by CONTRACTOR on an hourly basis shall not exceed the amounts shown on Bid attached hereto as Exhibit "A".

      AGREEMENT PRICING

      [TBD - Insert Pricing Table Here]

    • Scope of Work

      The Davis Sports Field Lamp Replacements project consists of replacing all lamps within the sports field lighting structures at both ball fields in Davis Community Park. The contractor shall provide all labor, materials, and equipment (including necessary lift equipment) to complete the replacements.

      Additionally, bidders are required to provide a unit cost proposal for the replacement of ten-(10) ballast. This work to be authorized by the City on an as-needed basis during the lamp replacement process. Number of ballasts to be replaced is an estimate. Actual amount of non-functioning ballast to be replaced will be determined at time of lamp replacement.

    • Proposed Pricing Format
      • The cost of labor, equipment, fuel, licenses, bonds, permits, and insurance necessary to perform the required provision of Services shall be included in Bid pricing, along with Bidder’s profit margin and any other cost factors.
      • Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City.
      • The City of Modesto shall not pay mileage charges or travel time from the Contractor’s place of business to the job site, or from site to site, or for the Contractor’s travel time to pick up materials.
      • Bidder shall use the pricing schedule provided in this INF-IFB to present Bid pricing.  No other form or format shall be accepted. Bid must be submitted on the Pricing Schedule provided. No alterations may be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Exception, Clarification, Amendments Form.
    • Calendar of Events
      INF-IFB Issued:April 7, 2026
      Questions Due via City's OpenGov Procurement portal:April 14, 2026, 11:00am
      Addendum Issued (if required):April 23, 2026
      Bid Due Date & Time:May 5, 2026, 11:00am
      Approximate Contract Award Date:May 2026
    • 2. Prevailing Wages

      In accordance with California Labor Code Section 1771, CONTRACTOR shall pay all workers, and shall ensure its subcontractors pay all of their workers, engaged in performing the services described in Exhibit “B” not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the services described in Exhibit “B” are to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work as provided in the California Labor Code. In accordance with California Labor Code Section 1773.2, the City has obtained the general prevailing wages in the locality in which the services described in Exhibit B are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the CITY’s Purchasing Department and shall be made available on request. Contractor must comply with all applicable laws and regulations that apply to wages earned in performance of the services described in Exhibit “B”, including those set forth in Labor Code section 1770 et. seq. and in the INF-IFB.

      DIR Project ID#: _____________

    • Required Licenses

      Prior to beginning any service that shall be furnished under this specification, the Bidder shall secure the appropriate Business/Delivery license from the City of Modesto.  Business/Delivery license information may be obtained by calling (209) 577-5389 or emailing BusinessLicense@modestogov.com. The successful Bidder shall maintain a City of Modesto business license for the duration of the agreement.

    • City Contact

      All questions regarding these specifications, terms, and conditions shall be submitted through the Question & Answer area of the City's OpenGov Procurement portal prior to 11:00 am  on Tuesday, April 14, 2026. The City will respond to questions through the OpenGov portal where answers can be found in the Question & Answer tab; however, if a response to a question elicits a change to the bid documents, an addendum will be posted through the OpenGov portal under the Addenda & Notices tab. All contact between Bidder and the City regarding the Bid process shall be through the City Contact. Attempts by the Bidder to contact other City personnel regarding this INF-IFB and associated process may result in disqualification of the Bidder. Notwithstanding the foregoing, information intentionally or unintentionally provided by any person other than the City Contact may not be correct and will not be binding upon the City.

    • Award of Bid
      • The City may award one or more agreements to one or more Bidder in order to provide for backup, or in case the “primary” contractor is unable to meet the City’s needs.
      • The City reserves the right to decline to award any agreement if it is determined that the proposed pricing is not competitively priced based on similar agreements with public agencies within the State of California or if the bids received fail to meet the City’s requirements.
      • Upon notification of the Intent to Award, Contractor must provide their Business License (if applicable), W-9 and Insurance Requirements (if applicable) within ten (10) business days. For Contractors who currently do not have a Business License with the City of Modesto, please submit your business application and pay the applicable fees using the link provided. https://modestogov.com/2379/Business-License-Applications-and-Agreem.  Submit your signed W-9 using the City’s Vendor Registration Form.  This link will be provided to the vendor(s) named in the Intent to Award letter.  Additionally, all insurance requirements should be submitted through the City’s PINS insurance portal.  An email will be generated through the PINS system (pins@modestogov.com) with instructions on uploading insurance documents into the portal.
      • The City reserves the right to select that Bid, which best suits the City’s needs. In addition to price, consideration will be given to the quality and performance of the service to be purchased, and the criteria listed in Modesto Municipal Code Section 8-3.203(f). Regardless of City staff’s recommendation, the City Council reserves the right to award an agreement to the Bidder that best suits the City’s needs as determined by the City Council whether or not said award is consistent with City staff’s recommendation for award.
    • Term of Agreement

      Construction work to be commence within 30 calendar days from issuance of written ‘Notice to Proceed’. The project will be given 10 working days to complete construction work once the first on-site work (workday) has commenced.

    • Support of Local Vendors

      Should the Bidder that submits the lowest responsive Bid or and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-3.204 of the Modesto Municipal Code (MMC) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within 5% of the lowest Bid, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid or quote of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager. To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

    • Bidder Familiarity With Service Conditions

      It is the responsibility of each Bidder to become familiar with all of the specifications, terms and conditions and the site conditions (if applicable). The Bidder agrees to and acknowledges all INF-IFB specifications, terms, and conditions and indicates the ability to perform by submission of a Bid. By the submission of a Bid, the Bidder certifies that if awarded a contract it will make no claim against the City based upon ignorance of conditions or misunderstanding of the specifications.

    • 3. City Representative

      CITY Representative is: Jonathan Reynoso

      Purchasing Representative: Mark Bolden

      The CITY Representative is not authorized to commit the CITY to changes in specifications, requirements, or scope of work, changes in price(s), period of performance or delivery date(s) or method of shipment. Changes of a contractual or business nature shall be effective only by written change to the AGREEMENT, issued by the City of Modesto, Purchasing Division.

    • Indemnity

      The successful Bidder (the “Contractor”) will be required to hold the City, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of the Contractor, its agents, officers, employees, and volunteers relating to or during the performance of its obligations under this Bid, except for claims arising from the willful or active negligence of the City. Contractor’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for Contractor to procure and maintain a policy of insurance. With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relation to the operation of City-owned vehicles by Contractor’s employees will be apportioned to Contractor in accordance with the provisions contained in indemnity.

    • 4. Contractor Contact

      <Enter Contact Information Here>

    • California Labor Code Section 1771.1(A)

      The California Labor Code states that, “A contractor or subcontractor shall not be qualified to Bid on, be listed in a Bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a Bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” This INF-IFB is subject to the registration requirement set forth above.

    • Prevailing Wage

      Bidder’s workers must be paid no less than the prevailing wage rate as published by the State of California Department of Industrial Relations (DIR), and the successful Bidder shall maintain certified payroll. For additional information regarding Prevailing Wages, please contact the DIR at www.DIR.CA.gov or call its Labor Research and Statistics Unit, Prevailing Wage Unit at 415/703-4774. The City standards available at the following web address shall also apply to the performance of the Bid: City Standards Website: https://www.modestogov.com/ArchiveCenter/ViewFile/Item/1120.

    • 5. Term of Agreement

      Construction work to be commence within 30 calendar days from issuance of written ‘Notice to Proceed’. The project will be given 10 working days to complete construction work once the first on-site work (workday) has commenced.

    • Precedence

      Bidder agrees that any agreement resulting from City’s acceptance of its Bid, together with the terms in any City purchase order and associated specifications provided by the City to Bidder therewith, shall comprise the entire agreement between City and Bidder. Moreover, Bidder agrees that any additional or contrary terms contained in Bidder’s acknowledgement of, shall be null and void.

    • Submittal of No Bid

      If you are not submitting a Bid, you have the option to submit "No Bid" and state the reason you are not submitting a bid for this particular INF-IFB.

    • Bidder Representation

      Bidder represents that:

      • Bidder has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant contract and supporting data, and that it has, from the information contained in such documents, specifications, and data, fully acquainted itself with all conditions relevant to the work.
      • Bidder has made all reasonable investigations essential to a full understanding of the difficulties which may be encountered in performing the work.
      • Bidder will complete the proposed provision of Services for the compensation stated in any resultant agreement.
      • Bidder assumes full and complete responsibility for all conditions relevant to the proposed provision of Services and all risks in connection therewith.
      • Bidder represents that it is fully qualified to perform the proposed provision of Services in accordance with the terms of any resultant agreement within the time specified therein.
    • 6. Insurance Requirements

      During the term of this AGREEMENT, CONTRACTOR shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit (C) to this AGREEMENT and shall otherwise comply with the other provisions of Exhibit (C) to this AGREEMENT. The city utilizes a software program “PINS Advantage” where vendor is responsible for uploading and maintaining updated insurance.

    • 7. Payment

      CONTRACTOR shall invoice CITY not less than once per month based on the cost for services performed and reimbursable costs incurred prior to the invoice date. All invoices shall be paid in full the following payment terms within thirty days after completion and acceptance of the Services by the CITY, and receipt of a properly prepared invoice, CITY will pay CONTRACTOR [TO BE DETERMINED BY INF-IFB RESPONSE IN FINAL AGREEMENT, EITHER “Net 30 terms via CITY’s ePay Program” or “Net 45 Days via manual check”]. The CITY is exempt from payment of Federal Excise Tax, and all invoices shall be exclusive of such excise tax.

      Invoice to:    City of Modesto
      Attn: Accounts Payable
      P.O. Box 642
      Modesto, CA 95353
      Email to:    APvendors@modestogov.com

      At a minimum, invoices shall state the following:

      • This AGREEMENT number
      • CITY department/division name and address
      • Billing period
      • Service hours worked day and week
      • Unit price, extended price, sales tax and total
    • 8. Indemnity

      The CONTRACTOR shall hold the CITY, its agents, officials, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of CONTRACTOR, or its agents, officials, officers, employees, or volunteers relating to or during the performance of its obligations under this AGREEMENT, except for claims arising from the willful or active negligence of the City.  CONTRACTOR’s obligation to defend, indemnify, and hold the CITY, its agents, officials, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this AGREEMENT for CONTRACTOR to procure and maintain a policy of insurance.

    • 9. Venue & Governing Law

      Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

      This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, without giving effect to its conflicts of law’s provisions or principles.

    • 10. Attorney's Fees

      If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled.  The court may set such fees in the same action or in a separate action brought for that purpose.

    • 11. Commencement and Completion of the Work

      The work contemplated herein shall be commenced as immediately after the agreement administrator receives and has on file:

          1. Proofs of insurance (approved by CITY Risk Manager); and
          2. Executed Agreement;
          3. CONTRACTOR Bid submittal;
          4. INF-IFB No. INF-IFB-00084
          5. Contractor’s City of Modesto business license
    • 12. Termination of Services

      Termination for Default:  In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance.  Within 10 days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party, or such other time as may be identified in the notice.  Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

      Termination by City for Convenience:  The City may also terminate this AGREEMENT the Contractor's performance under the Agreement, either in whole or in part, at its own discretion and without cause.

      Post-Termination Procedure

      Upon receipt of a written notice of termination pursuant to either of the foregoing paragraphs, the CONTRACTOR shall:

          1. Cease its work as directed in the notice of termination as of the termination date and see to it that its employees, subcontractors and agents are notified of such termination and act as specified in the notice of termination;
          2. Terminate all orders and subcontracts except as necessary to complete any portion of the SERVICES that are not terminated;
          3. If directed in writing by the CITY to do so, assign all right, title and interest  in subcontracts and materials in progress to CITY, in which case the CITY will have the right at its discretion to settle, or pay any or all claims arising out of the termination of  such, but in no event shall recovery by any CONTRACTOR or subcontractor include lost profits for portions of the SERVICES not completed or undertaken, including materials not delivered;
          4. Deliver or otherwise make available to the CITY all data, drawings, specifications, reports, estimates, summaries and such other information and material as may have been accumulated by the CONTRACTOR in performing the SERVICES whether completed or in process;
          5. Settle outstanding liabilities and claims, subject to the approval of CITY;
          6. Complete performance of such part of the SERVICES as has not been terminated;
          7. Take such other actions as may be necessary, or as may be directed by the CITY for the protection and preservation of the SERVICES and/or property related to the SERVICES;
          8. If CITY so requests, and at CITY's cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’s work on the SERVICES.
          9. CONTRACTOR understands and agrees that CITY may, in CITY’s sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR's SERVICES which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CONTRACTOR as of the termination date.

            CITY will pay CONTRACTOR for SERVICES actually completed prior to the receipt of the termination notice or otherwise completed in accordance with the notice of termination.  The final payment to the CONTRACTOR after termination for convenience shall be limited to amounts due and owing under the AGREEMENT at time of termination, including the following:
          10. The cost of settling and paying valid claims arising out of the termination of the SERVICES such as subcontractor agreements or contracts for materials;
          11. The AGREEMENT price allocable to the portion of the SERVICES properly performed or goods supplied to the work site by the CONTRACTOR as of the date of termination, as determined in accordance with the notice of termination, reduced by any sums previously paid to the CONTRACTOR for such SERVICES.
    • 13. Compliance With Laws

      CONTRACTOR hereby agrees that CONTRACTOR and its subcontractors, if any, in the performance of the SERVICES described herein, will comply with all federal, state, county and municipal laws, rules and regulations which may be applicable to the work herein contracted for, whether now in existence or hereafter adopted.

    • 14. Failure to Perform Satisfactory Work

      It is agreed and understood that if the CONTRACTOR fails to perform the SERVICES as specified herein, CITY's representative may:

          1. Consent to accept such unsatisfactory service with an appropriate adjustment in contract price, based on established cost factors,
          2. Have such required work done by CITY forces or otherwise, and charge the cost thereof to the CONTRACTOR, or
          3. Recommend termination of AGREEMENT between said the CONTRACTOR and the City of Modesto.

      Those discrepancies and deficiencies in the SERVICES that remain uncorrected after the date set for correction may be the necessary justification for a billing adjustment in the month following the occurrence. Unless otherwise negotiated, billing adjustments for this incomplete or uncorrected work shall be permanent retention of 100% of the estimated monthly cost for the SERVICES not corrected or completed.

    • 15. Assignment of Rights

      The CONTRACTOR offers and agrees, and will require all subcontractors and suppliers to agree, to assign to the CITY all rights, title, and interest in and to all causes of action it and they may have under Section 4 of the Clayton Act (15 United States code, Section 15) or under the Cartwright Act (Business and Professions Code, Section 16700 et seq.), arising from the acquisition of goods, services, or materials pursuant to this AGREEMENT or any allowed subcontract.  The assignment made by CONTRACTOR and all assignments made by subcontractors and suppliers shall be made and become effective at the time the CITY makes final payment to The CONTRACTOR, without further acknowledgment by the parties (Government Code, Sections 4550-4554).

    • 16. City Process/Procedure Approvals

      CITY approval of any process or procedure shall not relieve CONTRACTOR of its responsibility to furnish the required SERVICES meeting all specifications contained herein.

    • 17. DIR Registration

      Pursuant to Labor Code section 1771.1, CONTRACTOR may not engage in the performance of the Services set forth in Exhibit “B”, unless currently registered and qualified to perform public work pursuant to Section 1725.5 thereof.  As required in Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, during term of this AGREEMENT, CONTRACTOR shall be registered to perform public work pursuant to Section 1725.5 thereof.

    • 18. Contractor's Responsibility for Damages

      If CONTRACTOR damages any property belonging to the CITY or a third party, the CONTRACTOR will be required to make repairs immediately, at CONTRACTOR’s sole cost and expense, to the satisfaction of the CITY. In the event that CONTRACTOR fails to perform the necessary repairs, the CITY may either retain from the money due to CONTRACTOR an amount sufficient to repair the damage or perform the repairs and send an invoice to the CONTRACTOR for such costs, which shall be paid within thirty (30) days.

    • 19. Notices

      Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid, addressed as follows:

      CONTRACTOR:____________
      ____________
      ____________
      ____________
      CITY:City of Modesto
      Purchasing Division
      P.O. Box 642
      Modesto, CA 95353

      Each party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

    • 20. Signatory(ies) for Contractor

      Each signatory for CONTRACTOR below warrants and represents that it is legally competent to, and has full authority to, execute the AGREEMENT.

    • 21. Quantities

      No minimum or maximum is guaranteed or implied.

    • 22. Funding

      All annual extensions are based upon continuous funding for that purpose by the City Council.  Failure to fund any annual extension shall result in an immediate termination of the AGREEMENT without redress.

    • 23. Other Government/Publicly Funded Agencies

      If mutually agreeable to all parties, the issuance of any resultant contract/purchase order referencing these specifications and modified by mutual agreement between all parties may be extended to other government or publicly funded agencies.  It shall be understood that all terms and conditions as specified herein shall apply.

    • 24. Non-Discrimination
          1. During the performance of this AGREEMENT, CONTRACTOR and any allowed subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, color, ancestry, religion, sex, national origin, marital status, age, medical condition (cancer related), physical handicap (including AIDS), sexual orientation, or any other basis prohibited by Federal or California law.  Equal employment opportunity extends, but is not limited to recruitment, compensation, benefits, layoff, termination, and all other conditions of employment.  The CONTRACTOR and any allowed subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.  The CONTRACTOR and any allowed subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Administrative Code, Title 2, and Section 7285.0 et seq.).  The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900, set forth in Chapter 5 of Division 4 of Title 2 of the California Administrative Code are incorporated into this contract by reference and made a part hereof as if set forth in full.
          2. The CONTRACTOR and any allowed subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
          3. The CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in any allowed subcontracts to perform SERVICES.
          4. The CONTRACTOR shall permit access by representatives of the Department of Fair Employment and Housing and the CITY upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, other sources of information and its facilities as said Department or CITY shall require to ascertain compliance with this AGREEMENT.
          5. By executing this AGREEMENT, CONTRACTOR certifies that it shall follow and be in compliance with the Americans with Disabilities Act of 1990, the applicable administrative requirements promulgated in response thereto, and any other applicable Federal laws and regulations relating to handicap discrimination and participation and will continue to do so for at least the duration of the AGREEMENT and any extensions thereof.
    • 25. Contractor Licenses & Permits

      CONTRACTOR warrants and represents that it possesses and shall maintain all licenses and shall secure and maintain all necessary permits necessary to perform the SERVICES.

    • 26. Records

      All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that CONTRACTOR prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the CITY.  CONTRACTOR hereby agrees to deliver those documents to the CITY upon termination of the AGREEMENT, and the CITY may use, reuse or otherwise dispose of the documents without CONTRACTOR’s permission.  It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this AGREEMENT are prepared specifically for the City and are not necessarily suitable for any future or other use.

    • 27. Facilities and Equipment

      Except as set forth herein, CONTRACTOR shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this AGREEMENT. CITY shall make available to CONTRACTOR only the facilities and equipment listed in EXHIBIT “A” and “B”, and only under the terms and conditions set forth herein.

    • 28. Independent Contractor; Not Agent

      At all times during the term of this AGREEMENT, CONTRACTOR shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR’s services rendered pursuant to this AGREEMENT.  Except as City may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.  CONTRACTOR shall have no authority, express or implied, pursuant to this AGREEMENT to bind City to any obligation whatsoever.

    • 29. Drug Free Workplace

      CONTRACTOR certifies that it is following and in compliance with Sections 8350   8355 of Chapter 5.5 of the Government Code, Drug Free Workplace Act whereby each person or organization awarded a contract/purchase order or grant for the procurement of any property or service from any state agency (city) shall certify to the contracting or granting agency that it will provide a drug free workplace.

    • 30. Assignment

      Neither this AGREEMENT nor any SERVICES hereunder shall be subcontracted or assigned by CONTRACTOR without the prior written consent of the CITY in each and every instance.

    • 31. Waiver

      The waiver by any party to this AGREEMENT of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

    • 32. Headings Not Controlling

      Headings used in the Agreement are for reference purposes only and shall not be considered in construing this AGREEMENT.

    • 33. Miscellaneous

      Time is of the essence in CONTRACTOR’s performance under each provision of this AGREEMENT.

    • 34. Entire Agreement

      This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY. Additional or new terms contained in this AGREEMENT which vary from CONTRACTOR’S bid are controlling and are deemed accepted by CONTRACTOR by performance of any SERVICES or other commencement of performance hereunder. The terms and conditions of the INF-IFB, attached hereto as Exhibit B, are incorporated herein. In the event of a conflict between the INF-IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications related to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.

    • 35. Partial Invalidity

      If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

       

      IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this Agreement by its City Manager and attested by its City Clerk on the ________ day of __________________, 2026 and _____________.has caused this Agreement to be duly executed.

      CITY OF MODESTO
      a municipal corporation
       CONTRACTOR

          
      By________________________________ By________________________________
       JOSEPH P. LOPEZ
      City Manager
        (Signature)
         By________________________________
      ATTEST:  (Name & Title)
         Date: _______________________________
      By________________________________  
       DIANE NAYARES-PEREZ, CMC, City Clerk   
          
      (SEAL)  
         
      APPROVED AS TO FORM:   
           
      By________________________________   
       JOSE M. SANCHEZ, City Attorney   
           
      By________________________________   
       MATTHEW BRALEY, ARM-PE, Risk Manager   

    Submission Requirements

    • Bidder Company Information
    • Bidder Company Full Legal Name (required)

      Please provide the full legal name of the Bidder Company on this bid submittal. It may already be provided elsewhere, but please provide here to confirm.

    • Bidder Company Marketplace (or DBA) Name (required)

      Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

      NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.

    • Type of Legal Entity (required)

      Is the Bidder Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship?

      If the Bidder Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question.

    • Type of Legal Entity - Select (required)

      Please select which of the following legal entity options under which the Bidder Company operates.

    • Legal Entity State of Registration (required)

      In which State is the Bidder Company registered?

    • Type of Legal Entity - Other (required)

      You have indicated that the Bidder Company does not operate as a Corporation, a Limited Liability Company, a Partnership, or as a Sole Proprietorship. Please explain and be sure to note which State the Bidder Company is registered/established.

    • Bidder Company Headquarters Address (required)

      Please provide the full street address for the headquarters of the Bidder Company. Be sure to include the following:

      • Full Street Address
      • City
      • State
      • Country
      • Postal Code
    • Bidder Company Website Address (required)

      Please provide the full company website address for the Bidder Company.

    • Contact Person Details (required)

      Please provide the following information for the Contact person for this bid:

      • Name
      • Title
      • Phone (Office)
      • Phone (Mobile)
      • Mailing Address (Street Address, City, State, Postal Code)
      • Fax Number
      • Email
    • Federal Taxpayer Identification Number (TIN) (required)

      Please provide the Bidder Company's Federal Taxpayer Identification Number here.

    • Duns & Bradstreet (DUNS) Number

      Please provide the Bidder Company's Duns & Bradstreet (DUNS) Number here.

    • Bidder Officer Names and Titles (required)

      Please provide the Names and Titles of the Top Three Bidder Officers in the following manner:

      • Full Name, Full Title
      • Full Name, Full Title
      • Full Name, Full Title
    • Years in Business (required)

      For how long has the Bidder Company been in business? Please indicate in number of years.

    • Closest Bidder Office (required)

      Please provide the address for the Bidder Office closest to the City of Modesto. Please be sure to provide:

      • Full Street Address
      • City
      • State
      • Country
      • Postal Code
    • City of Modesto Business License (required)

      Does the Bidder Company currently possess a valid City of Modesto Business License?

      NOTE: An answer of "No", does not exclude the bid from potential award as it is not required until the contract begins.

    • City of Modesto Business License Number (required)

      You have indicated that the Bidder Company already possesses a City of Modesto Business License, please provide the business license number here.

    • State of California Contractor License Number (required)

      Please provide your State of California Contractor License Number (C-10 Contractors License Required).

    • Contractor License Expiration Date (required)

      Please enter the current expiration date of your State of California Contractor's License.

    • DIR Registration Number (required)

      Please provide your State of California Department of Industrial Relations (DIR) Registration Number (if available).

    • DIR Registration Expiration Date (required)

      Please enter the current expiration date of your Department of Industrial Relations (DIR) Registration Number.

    • Payment Terms and Methods (required)

      BIDDER IS ABLE TO CHOOSE FROM EITHER OF THE FOLLOWING PAYMENT METHODS AND ASSOCIATED TIMINGS:

      Option A (Preferred): City of Modesto ePay Payment:

      This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30 day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from InControl@mastercard.com via email and will contain the following information:

      • 16-digit credit card number
      • Expiration date
      • Security code
      • Total dollar amount of invoices to be paid
      • Invoices reference numbers and corresponding amounts

      ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this INF-IFB.

      Option B – Manual Check:

      On net 45 day timing, the City will mail a hardcopy check to the bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail.  The timing of the mailing will be at the end of the net 45 day period.  Additional time should be estimated by the bidder for the check to be in transit, and to await deposit and clearance by bidder staff.  

    • Did you choose the Payment Term - Option A - ePay? (required)
    • Please enter the preferred email address to set up ePay. (required)
    • Pricing Schedule
    • Pricing Schedule (required)

      Please download the below documents, complete, and upload.

    • Preparation of Pricing Schedule (required)

      All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing the Bid.

      By checking the "please confirm" box below, you acknowledge the above statement.

    • City Forms
    • Bidder Exceptions, Clarifications, Amendments (required)

      Does the Bidder have any exceptions, clarifications, or amendments to this INF-IFB, sample agreement, or its associated specifications?

    • Bidder Exceptions, Clarifications, Amendments (required)

      Please download the below documents, complete, and upload.

    • Bidder Customer Reference (required)

      Please download the below documents, complete, and upload.

    • Local Vendor? (required)

      Is the Bidder a local vendor as defined by the following requirement?

      To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.  

    • Support of Local Vendors (required)

      Please download the below documents, complete, and upload.

    • Bidder Company History Statement (required)

      Please download the below documents, complete, and upload.

    • Bidder Warranty Statements (required)

      Please download the below documents, complete, and upload.

    • Bidder Experience and Certifications (required)

      Please download the below documents, complete, and upload.

    • Subcontractors? (required)

      Will the Bidder be using subcontractors for any purpose to perform services noted in this INF-IFB?

    • Subcontractor List (required)

      Please download the below documents, complete, and upload.

    • Prevailing Wage Labor Craft and Labor Rate (required)

      Please download the below documents, complete, and upload.

    • Additional Bid Information
    • Additional Information (if needed)

      For any additional information requested or required by any of your previously provided answers or as stated within this INF-IFB please upload the additional documentation here.

    • Submittal Confirmation (required)

      Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

      By checking the "please confirm" box below, you certify the above statement.

    • Department Division (required)

      Which Division within the selected City Department owns this particular contract, project, or purchase?

      NOTE: Do NOT use the word "Division" in your entry as that will automatically be filled in.

    • Electronic Pricing Table (required)

      Do you wish to utilize the electronic pricing table available within OpenGov Procurement to obtain pricing/fees/costs for bids?

      If you answer with a "No", the electronic pricing table will not be available for use and you will be required to format the Pricing Schedule Form in the Vendor Questionnaire (Bid Submittal) section of this IFB.

      If you answer with a "Yes", the Pricing Schedule Form will not be used and pricing will need to be obtained within the electronic pricing table. You may also update the Vendor Questionnaire (Bid Submittal) section of this IFB to obtain a breakdown of pricing or some sort of supplemental pricing document if you wish.

    Questions & Answers

    Q (No subject): Are you open to possible LED retrofits?

    A: No, the City would like to replace the existing light fixtures with working lights of the same style as currently in use.


    Q (No subject): Are there any as-builts for this project? Are these Musco lighting?

    A: The record drawings for the current lighting infrastructure are slated for inclusion in the upcoming project addendum.


    Q (No subject): We are told the lamps are 1500 watts. Can you please confirm that these are Metal Halide lamps?

    A: Technical records indicate that the onsite fixtures are 1500-watt metal halide lamps.


    Q (No subject): Do we have any other information on lights at both baseball fields? Make and model numbers of existing lights?

    A: Further clarification and supporting documentation are slated for inclusion in the next addendum.


    Key dates

    1. April 7, 2026Published
    2. May 5, 2026Responses Due

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    SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.

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