SLED Opportunity · FLORIDA · CITY OF COOPER CITY, FL
AI Summary
City of Cooper City, FL seeks bids for installation of decorative turf block pavers including excavation, subgrade prep, geotextile fabric, aggregate base, bedding sand, and paver installation.
The City of Cooper City ("CITY) is soliciting bids for the installation of decorative turf block pavers. The scope of work consists of but is not limited to the excavation and preparation of the subgrade, placement of geotextile fabric where required, installation and compaction of an engineered aggregate base, placement of bedding sand, and the installation of decorative turf block pavers.
Please review and acknowledge this addendum. Also, use the See What Changed link to view changes made by this addendum.
Please review and acknowledge this addendum. Also, use the See What Changed link to view some of the changes made by this addendum.
Coverage must be afforded for liability arising out of an actual or threat of an Active Shooter/Deadly Weapon Event in an amount not less than $5,000,000 per event.
Coverage must be afforded under a Commercial General Liability policy with limits not less than:
Policy must include coverage for contractual liability and independent contractors.
The City, a Florida municipality, its officials, employees, and volunteers are to be included as an additional insured with a CG 20 26 04 13 Additional Insured – Designated Person or Organization Endorsement or similar endorsement providing equal or broader Additional Insured Coverage with respect to liability arising out of activities performed by or on behalf of Contractor. The coverage shall contain no special limitation on the scope of protection afforded to the City, its officials, employees, and volunteers.
Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than $1,000,000 combined single limit each accident.
If Contractor does not own vehicles, Contractor shall maintain coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.
Coverage must be afforded in an amount not less than $5,000,000 per occurrence for any aircraft/drone operations.
The City of Cooper City Utilities Department seeks to engage a highly qualified and reliable contractor to remove/demo, provide and install decorative turf block pavers in compliance with industry best practices, Florida Department of Transportation (FDOT) specifications, and all applicable federal, state, and local requirements. Work shall include subgrade preparation, geotextile installation, aggregate base construction, bedding sand placement, paver installation, and vegetative establishment within the turf block system. The scope of work includes the excavation and preparation of the subgrade, placement of geotextile fabric where required, installation and compaction of an engineered aggregate base, placement of bedding sand, and the installation of decorative turf block pavers. The contractor shall fill all paver cells with an approved topsoil and sand mixture and install sod plugs or grass seed to establish a uniform vegetated surface.
Work may occur at various City-owned properties, rights-of-way, parks, facilities, or other locations as designated by the City.
Coverage must be afforded per Chapter 440, Florida Statutes. Any person or entity performing work for or on behalf of the City must provide Workers’ Compensation insurance. Exceptions and exemptions will be allowed by the City’s Risk Manager, if they are in accordance with Florida Statute.
Contractor waives, and Contractor shall ensure that Contractor’s insurance carrier waives, all subrogation rights against the City, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC 00 03 13 Waiver of our Right to Recover from Others or equivalent.
Contractor must be in compliance with all applicable State and federal workers’ compensation laws, including the U.S. Longshore and Harbor Workers’ Compensation Act and the Jones Act, if applicable.
Work shall follow drawings and specifications described in Exhibit A.
The Contractor shall obtain all required permits; City permit fees will be waived.
Excavate and prepare subgrade for installation of turf block pavers.
Install geotextile fabric where required.
Supply and install compacted aggregate base and bedding sand.
Supply and install decorative turf block pavers including all accessories.
Fill openings with approved topsoil/sand and install sod plugs or grass seed.
All materials shall meet impact, load-bearing, and FDOT/industry standards.
Contractor shall protect all adjacent features and restore disturbed surfaces.
Contractor responsible for removing and reinstalling any affected site items.
Contractor must avoid damaging nearby structures. Damage must be repaired.
Contractor responsible for all interior/exterior patching as applicable.
OSHA-compliant safety equipment required.
Perform all cutting, patching and finishing work.
Inspections will be performed ONLY by the City of Cooper City.
The Certificate Holder should read as follows:
City of Cooper City – Risk Management Office
9090 SW 50th Place
Cooper City, FL 33328-4227
Contractor has the sole responsibility for all insurance premiums and shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, co-insurance penalty, or self-insured retention; including any loss not covered because of the application of such deductible, co-insurance penalty, self-insured retention, or coverage exclusion or limitation. Any costs for including the City as an Additional Insured shall be at Contractor’s expense.
If Contractor’s primary insurance policy/policies do not meet the minimum requirements as set forth in this Agreement, Contractor may provide evidence of an Umbrella/Excess insurance policy to comply with this requirement.
Contractor’s insurance coverage shall be primary insurance in respect to the City’s interests for this Agreement, its officials, employees, and volunteers. Any insurance or self-insurance maintained by the City shall be non-contributory.
Any exclusion or provision in any insurance policy maintained by Contractor that excludes coverage required in this Agreement shall be deemed unacceptable and shall be considered breach of contract.
All required insurance policies must be maintained until the Agreement work has been accepted by the City, or until this Agreement is terminated, whichever is later. Any lapse in coverage may be considered breach of contract. In addition, Contractor must provide to the City confirmation of coverage renewal via an updated certificate of insurance should any policies expire prior to the expiration of this Agreement. The City reserves the right to review, at any time, coverage forms and limits of Contractor’s insurance policies.
Contractor shall provide notice of any and all claims, accidents, and any other occurrences associated with this Agreement to Contractor’s insurance company or companies and the City’s Risk Management office as soon as practical.
It is Contractor’s responsibility to ensure that any and all of Contractor’s independent contractors and subcontractors comply with these insurance requirements. All coverages for independent contractors and subcontractors shall be subject to all of the applicable requirements stated herein. Any and all deficiencies are the responsibility of Contractor. The City reserves the right to adjust insurance limits from time to time at its discretion with notice to Contractor.
Contractor provides all labor, materials, equipment, and incidentals.
Contractor shall provide warranties for completed work.
Contractor must communicate in English and update the project manager.
Contractor must schedule all work with the project manager in advance.
Contractor must remove debris daily and restore damaged areas.
Contractor must ensure life safety and protect public and property.
Work hours: 8:00 AM–4:00 PM, five days a week unless otherwise approved.
Contractor assumes full responsibility for safeguarding materials.
Materials shall be stored safely and barricades placed to protect the public.
Upon award of the contract, the Contractor attend a pre-construction meeting and/or site visit.
Coverage must be afforded in an amount not less than $1,000,000 per claim for negligent retention of data as well as notification and related costs for cyber incidents.
Coverage must be afforded in an amount not less than $1,000,000 per loss for dishonest acts of Contractor’s employees, including but not limited to theft of money, personal property, vehicles, materials, supplies, equipment, tools, etc. Third-party coverage must be included under the policy.
Coverage shall be purchased for Contractor’s liability for damage or other loss, including comprehensive and collision risks, to the vehicles while in the care, custody, and control of Contractor. Coverage form must be on a direct primary basis with limits equal to the highest possible replacement cost value of vehicles in the care, custody, and control of Contractor at any one time.
Coverage must be afforded in an amount not less than $1,000,000 per occurrence and must cover Contractor and Contractor’s employees for the Contractor’s garage and related operations while any and all vehicles covered under this Agreement are in the care, custody, and control of Contractor.
Coverage shall be purchased for all risks of damage or other loss, including transport, storage, and loading and unloading, to the cargo while in the care, custody, and control of Supplier or Shipper. Coverage form must be Free on Board “FOB” destination with limits equal to the highest possible replacement cost value of cargo in the care, custody, and control of Supplier or Shipper.
Contractor shall provide evidence of coverage for liquor liability in an amount not less than $1,000,000 per occurrence. If the Commercial General Liability policy covers liquor liability (e.g. host or other coverage), Contractor shall provide written documentation to confirm that coverage already applies to this Agreement.
Contractor shall provide evidence of coverage in an amount not less than $500,000 per occurrence.
The Awarded Contractor install the following:
All materials and workmanship shall be warrantied for no less than one (1) year after project completion.
The Contractor will be responsible for external permit fees. The City will reimburse the Awarded Contractor for permit fees at cost. City-related permit fees will be waived.
The City will provide the Awarded Contractor with the following:
Contractor shall designate the hauler and furnish a Certificate of Insurance from the hauler for Automobile Liability insurance with Endorsement MCS90 for liability arising out of the transportation of hazardous materials in an amount not less than $1,000,000 per claim limit and provide a valid EPA identification number.
Contractor shall not perform Work during inclement or unsuitable weather that will affect the quality of the completed Work.
Contractor shall take necessary precautions in the event of impending inclement weather to protect equipment, materials and Work from damage or deterioration due to floods, driving rain, wind, or snowstorms.
When identified by Engineer, Contractor shall stop Work and protect new work by protective covering during rain storms.
Contractor shall immediately report accidents out of, or in conjunction with, the performance of work in writing to the City.
Contractor shall immediately report death, serious injury, or serious damage caused by telephone or messenger to the City's Project Manager.
Coverage must be afforded for Wrongful Acts in an amount not less than $1,000,000 each claim and $2,000,000 aggregate.
The Awarded Bidder shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Awarded Bidder shall utilize Occupational Safety & Health Administration (OSHA) Safety Guidelines and regulations as the reference for safety during the construction. Most of the applicable standards can be found in 29 CFR 1926, Safety and Health Regulations for Construction and Occupational Safety and Health Act of 1970, as amended; failure to comply with this condition shall be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the Biddder responsible for same. When there is a workplace hazard not covered there, it may be covered by the General Industry Standard 29 CFR 1910. The Awarded Bidder shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to personnel on the Work site or who may be affected by the Work.
Consumption, possession, or distribution of alcoholic beverages is strictly prohibited on the project site at all times. Any personnel found in violation of this policy shall be immediately removed from the site and may be permanently barred from returning. The Awarded Bidder shall be responsible for enforcing this policy and ensuring a safe, professional, and substance-free work environment in accordance with applicable safety and labor standards.
The Awarded Bidder shall be responsible for maintaining a safe and secure worksite for the duration of the work. The Awarded Bidder shall maintain all work staging areas in a neat and presentable condition. Construction vehicles and equipment used for this project shall be maintained in good working order to minimize pollutant emissions.
Coverage must be afforded in an amount not less than $2,000,000 per occurrence for any work performed on, over, under, adjacent to or within 50 feet of the railroad right-of-way.
Coverage must be afforded in an amount not less than $1,000,000 per occurrence and must cover the utilization of watercraft, including Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any watercraft, including owned, non-owned, and hired.
Coverage may be provided in the form of an endorsement to the Commercial General Liability policy, or in the form of a separate policy covering Watercraft Liability or Protection and Indemnity for Bodily Injury and Property Damage.
Coverage must be afforded for Wrongful Acts in an amount not less than $1,000,000 each claim and $2,000,000 aggregate.
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Please download the below documents, complete, and upload.
Please download the document below, complete, and upload.
The following documents have been uploaded and submitted with bid.
By entering the name and title of the Bidder’s Authorized Representative below, the Bidder further acknowledges that this entry constitutes the Authorized Representative’s digital signature.
The execution of this form constitutes a good faith commitment by the Bidder to accept the terms & conditions set forth in this Solicitation and enter into a contract with the City.
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Q (No subject): What is the engineer's budget?
A: See Addendum No. 1.
Q (Density Testing): Will density testing be required for the limerock base. If so, will city include additional line item for associated cost?
A: See Addendum No. 1.
Q (Bid Bond): Will a bid bond be required?
A: See Addendum No. 1.
Q (Performance & Payment Bond): Will a performance & payment bond be required?
A: See Addendum No. 1.
Q (Staging Area): Will the City be providing a staging area?
A: See Addendum No. 1.
Q (Underground Utilities): What underground utilities are located in the proposed areas the turf block will be installed? They depth of these lines will not conflict with the turf block installation? Are there any valves in these locations?
A: See Addendum No. 1.
Q (Irrigation): Any active irrigation system are located in these areas? If, so will they need to be removed and capped?
A: See Addendum No. 1.
Q (Engineered Drawing): Will the City provide engineered drawings? Drawings attached are aerial photographs with proposed locations. Has the City performed a preliminary plan review with building department to assure these documents suffice building department requirements for permit issuance?
A: See Addendum No. 1.
Q (No subject): 1. Contract Structure & Quantities Please confirm whether the quantities shown on the price sheet (3,071 SY, 1,274 CY, etc.) represent a single defined project or are evaluation quantities for a multi-year task-order contract. If this is a term contract, can the City provide estimated annual square footage or anticipated volume of work?
A: See Addendum No. 1.
Q (No subject): 2. Mobilization The price sheet lists mobilization as “1 Each.” Please confirm whether mobilization is intended to cover one project or multiple work orders throughout the contract term.
A: See Addendum No. 1.
Q (No subject): 4. Installation Section & Structural Requirements Please provide a typical installation detail confirming: Required compacted base thickness Subgrade compaction standards Geotextile requirements Load classification (vehicular vs. pedestrian)
A: See Addendum No. 1.
Q (No subject): 3. Turnkey Scope Confirmation Please confirm that this contract is turnkey and that the contractor is responsible for furnishing all materials required for installation, including pavers, turf, base material, geotextile, edge restraints, fill material, and all ancillary components necessary for a complete system.
A: See Addendum No. 1.
Q (No subject): 5. Subgrade & Unsuitable Material Are geotechnical reports available for the project area? If unsuitable subgrade conditions exceed the estimated excavation quantity (1,274 CY), how will additional excavation and stabilization be addressed and compensated?
A: See Addendum No. 1.
Q (No subject): 6. Demolition Responsibility Please confirm whether removal and disposal of existing concrete, asphalt, sod, or unsuitable materials is included within the unit prices, or if this will be paid separately.
A: See Addendum No. 1.
Q (No subject): 7. Stabilization & Compaction Testing Please clarify: Required stabilization material and application rate (Type B) Required compaction percentage Whether density testing is required Who is responsible for testing costs and failed test remediation
A: See Addendum No. 1.
Q (No subject): 8. Measurement & Payment How will excavation, base, and installed square yard quantities be measured and verified for payment purposes (survey, truck count, etc.)?
A: See Addendum No. 1.
Q (No subject): 9. Permitting & Maintenance of Traffic (MOT) Please confirm whether the contractor is responsible for: Obtaining all permits Providing Maintenance of Traffic when work occurs within the right-of-way Traffic control plans and MOT inspections
A: See Addendum No. 1.
Q (No subject): 10. Warranty Requirements Please confirm the required warranty period for: Materials Workmanship Turf establishment Additionally, does the one-year warranty include turf survival and settlement, and who is responsible for irrigation during the establishment period?
A: See Addendum No. 1.
Q (No subject): 11. Price Escalation Will unit prices remain fixed for the full 36-month contract term (including renewals), or will price adjustments be permitted due to material cost increases?
A: See Addendum No. 1.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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