Active SLED Opportunity · FLORIDA · CITY OF WINTER PARK
AI Summary
City of Winter Park seeks a qualified design-build team to remodel a storage building into a columbarium at Palm Cemetery. The project includes design, construction, landscaping, and permits. Respondents must be licensed engineers with relevant experience. Key dates include a question deadline on June 25, 2026, and a selection meeting on July 22, 2026.
In accordance with the provisions of Section 287.055, Florida Statutes (Consultants Competitive Negotiation Act), the City of Winter Park ("City") is seeking a qualified and responsible progressive design-build team to reimagine and remodel an existing Parks Department equipment storage building into a new columbarium facility that will serve the adjacent Palm Cemetery. The City is seeking to maximize the number of niche units that may be provided through both interior and exterior improvements to the building and grounds. The columbarium facility will serve as a focal point within the cemetery, providing a dignified final resting place for cremated remains and meeting the needs of our community.
The Selected Respondent will be responsible for all aspects of the construction process, including, but not limited to, design, site preparation, foundation work, remodel and construction of the columbarium structure, demo and removal, landscaping, and obtaining any necessary permits.
Respondents must be licensed and authorized to perform professional engineering services in the State of Florida pursuant to Section 471.023, Florida Statutes, and demonstrate the appropriate professional experience and qualifications to provide these services to the City.
The City of Winter Park is located in Orange County, Florida. The City is approximately nine (9) square miles and has about 30,000 residents. The City is the home of Rollins College and several other major cultural institutions, including the Morse Museum of American Art, the Cornell Fine Arts Museum, and the Albin Polasek Museum and Sculpture Garden, as well as music and the performing arts. The downtown area is listed on the National Register of Historic Places, and the city has numerous examples of outstanding architecture by noted architects. Palm Cemetery is a historic cemetery located in Winter Park. It is the City's oldest cemetery and is currently maintained by the City's Department of Parks and Recreation. Palm Cemetery has been in continuous operation since 1906 and is located at the corner of 1005 N. New York Avenue, Winter Park, FL 32789.
| Event | Date | Location |
|---|---|---|
| Selection Committee Meeting | 2026-07-22T14:00:00.000Z | City Hall - Chapman Room 401 South Park Avenue Winter Park, Florida 32789 |
Respondents will be evaluated based on the qualifications, expertise, and relevant experience of the proposed design team, key personnel, and consultants assigned to the project. Consideration will be given to professional credentials, technical expertise, project-specific experience, and the team's demonstrated ability to successfully design and coordinate projects of similar size, scope, and complexity.
Respondents will be evaluated based on the past performance of the proposed design team in delivering projects of similar size, scope, complexity, and permitting requirements. Consideration will be given to the team's record of producing high-quality, coordinated construction documents; obtaining required permits; maintaining scheduled and budgets; minimizing revisions and change orders; providing responsive support during bidding and construction; and achieving positive client references and project outcomes.
Respondents will be evaluated based on their current and projected workload and their demonstrated capacity to successfully perform the required services. Consideration will be given to the information provided in the Certification of Current Capacity, including the firm's ongoing and anticipated projects, availability of key personnel and resources, workload commitments, and ability to dedicate sufficient staff and resources to complete the project within the required schedule.
Respondents will be evaluated based on their financial stability and capacity to successfully perform the required services. This includes an assessment of their financial resources, historical financial performance, and overall ability to sustain project operations without risk of interruption. Financial capacity will be evaluated using the firm's ExperianTM Financial Stability Risk Score, obtained by the City at its expense. Scores will be evaluated as follows:
1 = Poor: Experian Risk Class Score of 5, High Risk, or no credit history reflected by Experian during the City's query.
2 = Below Average: Experian Risk Class Score of 4, Medium-High Risk
3 = Average: Experian Risk Class Score of 3, Medium Risk
4 = Above Average: Experian Risk Class of 2, Low-Medium Risk
5 = Excellent: Experian Risk Class Score of 1, Low Risk
Please download the documents below, complete, and upload them.
Unless a question requires a file to be uploaded, proposals will not be accepted via pdf, word doc, etc. Respondents shall not state "see attachment" or similar as their response to the questions.
The City reserves the right to disqualify a proposal that is not submitted in the format delineated below.
Provide a description of the project that provides information regarding the company’s familiarity and interest in working with governmental entities to provide the services defined in this RFQ. Indicate your company’s understanding of the scope of services of this formal solicitation. A person authorized to commit the Respondent’s organization to provide the services included in the response must acknowledge the description with Name, Title and Contact Information.
Provide an organizational chart detailing the proposed staff for this contract.
Provide names, addresses, and phone numbers, including municipalities or other organizations that would be capable of explaining and confirming your firm’s capacity to successfully complete these services. (Minimum of three (3), maximum of five (5) contacts)
Describe your firm's financial stability and capacity to perform the required professional services in accordance with Section 287.055, Florida Statutes, including the following:
Pricing, fee schedules, cost data, or rate information shall not be included in the response.
Provide the following licensure documentation in this Section:
Provide a completed Standard Form (SF) 330 for all proposed key personnel assigned to this account. Designate a team member with the primary responsibility of managing the day-to-day oversight of this account and indicate relevant qualifications and experience, specifically as it relates to experience in providing these services to entities similar to the City of Winter Park. Indicate the role that each of the key personnel will be playing in the development of the requested work products. Standard Form (SF) 330 can be obtained at:
https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf
The following changes to the SF 330 shall be incorporated for this submittal:
Please download the document below, complete, and upload.
Provide a list of all contractors your firm plans to use on this project.
**The City has the right to accept or reject any subcontractors.
Additional information that the Respondent feels will assist in the evaluation should be included.
Please download the document below, complete, and upload. An online notarization option will be provided for you when responding.
Please download the document below, complete, and upload. An online notarization option will be provided for you when responding.
Please download the document below, complete, and upload. An online notarization option will be provided for you when responding.
Respondents must disclose if they have had litigation and/or judgments entered against it by any local, state, or federal entity during the past seven (7) years.
If there are none, enter N/A.
By confirming, I, the duly authorized representative/agent of the firm I am representing for this solicitation hereinafter referred to as Successful Respondent, by this Affidavit, attest to the following:
The Successful Respondent acknowledges that Section 274A of the Immigration and Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify System that allows employers to verify employee eligibility in an efficient manner; and that the Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the Contract without penalty. In the event of such breach or termination, the Successful Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.
IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082 OR § 775.083, FLA. STAT.
By confirming, the Respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this solicitation does the following:
Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.
Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.
Make a good-faith effort to continue to maintain a drug-free workplace through the implementation of this section.
As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.
By confirming, the successful Respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable and shall, if this engagement is one for which services are provided by doing the following:
The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida Statutes 119.0701.
SECTION 1: REQUIREMENTS
The Respondent shall agree to the following:
1.1 Respondent shall perform a Level I (Past 5 years) FDLE Computerized Criminal History (CCH) (FDLE CCH Website) background check in accordance with all applicable state and local laws, on any assignee being assigned and prior to assignment with the City. All background checks shall be accomplished prior to any assignment or work taking place on City property. The cost of the background checks shall be borne by the Respondent.
1.2 If the Respondent has employed officials that have a current Level 2 Background Screening which was completed by a local government, school board, the Florida High School Activities Association, the Respondent agrees to provide a list of those officials to the City.
1.3 Respondent agrees to make its officials sign a sworn statement affirming that they have not pled guilty to or convicted of any of the crimes listed in Section 2: Prohibited Offenses prior to any assignment. This information shall always be kept current. The Respondent shall be in complete compliance within thirty (30) days after award.
1.4 Respondent shall require its officials to report to the City immediately if they have been convicted of any of the crimes listed in Section 2: Prohibited Offenses. Respondent shall not use that official unless they have been cleared of the crime.
SECTION 2: PROHIBITED OFFENSES
Respondent certifies that its officials/employees have not been arrested with disposition pending or found guilty of, regardless of adjudication, or entered a plea of nolo contender or guilty to or have been adjudicated delinquent and the record has not been sealed or expunged for, any offense prohibited under any of the following provisions of the Florida Statutes or under any similar statute of another jurisdiction for any of the offenses listed below:
SECTION 3: CERTIFICATION
I hereby certify that I will utilize FDLE Computerized Criminal History (CCH) system in accordance with the terms governing the use of the system to confirm the eligibility of the individuals being assigned and prior to assignment with the City. In accordance with s. 837.06, Florida Statutes, I understand and acknowledge that whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duties shall be guilty of a misdemeanor in the second degree, punishable as provided in s. 775.082 or s. 775.083, Florida Statutes.
Respondent agrees to provide myCOI with all necessary insurance documents. Respondent verifies that the following email address is current, monitored, and is acceptable for City use.
Respondent shall ensure that all sub-consultants and/or subcontractors comply with the same insurance requirements that they are required to meet. Respondent shall provide the City via myCOI with certificates of insurance meeting the required insurance provisions.
The City of Winter Park must be included as an ADDITIONAL INSURED on the Insurance Certificate for Commercial General Liability where required.
The Certificate Holder shall be named as City of Winter Park.
Upload a copy of your "Detail by Entity Name" pages from Sunbiz.org showing the business name and at least three (3) consecutive years that your firm has filed an annual report.
Please upload your current W-9.
If your response contains any information deemed confidential, provide an additional redacted version of your response labeled “Redacted”. An electronic copy shall be in Adobe – the most recent software version.
Please provide their name, title, and email address.
Bid must be accompanied by the respondent’s money order, cashier’s check, certified check, or bid bond
Please enter the Bid Surety percentage or dollar amount.
Example: five percent (5%) of the amount of the bid
The P&P Bond shall be furnished in the amount equal to one hundred percent (100%) of the annual contract price, in such a form as the City may prescribe and with a surety company acceptable to the City.
Consultant shall ensure that all subconsultants and/or subcontractors comply with the same insurance requirements that he/she is required to meet. Consultant shall provide the City via myCOI with certificates of insurance meeting the required insurance provisions.
The 'Organization Name must be included as an ADDITIONAL INSURED on the Insurance Certificate for Commercial General Liability where required.
The Certificate Holder shall be named as 'Organization Name.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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