Active SLED Opportunity · FLORIDA · PINELLAS COUNTY SCHOOL DISTRICT
AI Summary
Pinellas County School District seeks bids for directional boring and hand trenching services for underground utility installations. The contract requires licensed contractors to provide labor, equipment, and materials with emergency response capabilities. Bids due June 12, 2026, with a contract period from July 29, 2026 to July 28, 2027.
The Pinellas County School District (District) is soliciting sealed electronic bids in response to Directional Boring & Hand Trenching. Bids are due before 4:00 pm on Friday, June 12, 2026. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline.
Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe.
Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source.
The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules.
The procurement contact for this solicitation is Christina DiLeonardo-Rowan and can be reached at dileonardoch@pcsb.org.
Submit Electronic Responses via the District e-Procurement Portal:
https://procurement.opengov.com/portal/PCSB
The Owner shall be defined as the School Board of Pinellas County, Florida, acting through its Superintendent or those persons designated by the Superintendent to act on the Superintendent's behalf. The words OWNER, BAORD, SCHOOL BOARD or PINELLAS COUNTY SCHOOLS may be used interchangeably.
The purpose and intent of this invitation to bid is to select an “Underground Utility and Excavation Contractor”. The work shall consist of furnishing all materials, labor, tools, equipment and supervision required to perform directional boring technology, as well as provide hand trenching services for the installation of conduits used for, but not limited to, electrical, plumbing and irrigation installations at various locations countywide, on an as needed basis, per specifications.
The awarded contractor must provide an emergency boring response within (24) hours and a completion time of three (3) days. For all non-emergency work orders, a quote must be submitted within three (3) days, with project completion occurring between seven (7) to ten (10) days.
Any percentage mark up on manufacturer’s wholesale price for parts and materials, regardless of manufacturer (cost plus mark-up %) original itemized invoices shall be submitted as required.
NOTE: When unable to perform directional boring activities for the installation of various sized conduits due to unlocated subsurface utilities within the work area; hand trenching in lieu of directional boring will be required to perform the task.
The successful Contractor shall not subcontract to others for work or services performed during the term of this contract unless prior, written authorization from the maintenance department has been obtained.
Due to complexities of directional borings, and that our facilities are operational at all times, we will require that the awarded contractor have a current license from the State of Florida as a Registered or Certified Underground Utility.
The State Requirements for Educational Facilities (SREF) are part of the Florida Building Code. SREF requirements shall apply to construction, renovation, and remodeling of public educational facilities owned by Pinellas County School Board.
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Please review bid specifications on the attachments section of this bid.
The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted 12/08/09 Revised 12/02/2025 can be found at the following link: https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf
By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.
The Contract Period shall commence on July 29, 2026, and end July 28, 2027. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.
Insurance is required of all Suppliers who perform work on School Board premises. See Insurance Specifications Instructions in Bid Proposal section of this Invitation to Bid.
1. The Contractor shall provide services as requested to district facilities, inside and outside, based upon the unit prices for equipment, parts and materials as stated in the bid. All vehicle and/or equipment required by the Contractor to complete the job shall be the responsibility of the Contractor.
2. Contractor shall maintain a fully operational place of business located within a seventy-five (75) mile radius of the district’s central administration building based upon MapQuest data.
3. Contractor shall supply all vehicles, equipment or tools necessary to perform all normal and customary tasks as related to directional boring and or hand trenching activities. Under certain circumstances, parts and materials may be supplied by the district. If vehicles, equipment or tools must be rented, leased or otherwise acquired to complete a project, the district will not be responsible to reimburse the contractor for those expenses unless specifically agreed to in writing in advance by the project leader and only when highly specialized equipment is needed. If approved, the district will only reimburse the contractor for its actual rental expenses provided the contractor submits a copy of the rental invoice along with its own detailed invoice for the project. No contractor markup charges may be added for equipment rentals. Under no circumstances will the district reimburse the contractor for tools or equipment purchased by the contractor in order to complete a project.
Note: In the event that the district supplies parts and materials for a specific project, the Contractor shall be responsible for obtaining the parts and materials from the maintenance department at the Walter Pownall Service Center or some other designated location.
4. The Contractor shall be a Florida licensed underground utility and excavation contractor and be able to produce a valid copy of its license upon request.
5. Contractor shall comply with all safety rules defined by the state of Florida and the federal government and any other laws and regulations relating to the services being performed.
6. Contractor shall comply with State Requirements for Educational Facilities (SREF), Florida Dept.of Education (www.fldoe.org/edfacil/sref.asp ) and OSHA Safety Standards (www.osha..gov ). Contractor shall also comply with Pinellas County School Board’s (district) division 22 & 26 specifications and any future addendums to division 22 & 26 specifications. For division 22 & 26 specification information contact David Swafford @ swaffordd@pcsb.org.
7. Contractor shall perform directional boring activities in accordance with approved drilling methods. The directional boring equipment shall consist of: a directional boring rig of sufficient capacity to perform the bore and pullback the pipe, a drilling fluid mixing & delivery system of sufficient capacity to successfully complete the crossing, a drilling fluid recycling system to remove solids from the drilling fluid so that the fluid can be re-used, a guidance system to accurately guide boring operations, a vacuum truck of sufficient capacity to handle the drilling fluid volume, trained and competent personnel to operate the system. All equipment shall be in good, safe operating condition with sufficient supplies, materials and spare parts on hand to maintain the system in good working order for the duration of a project.
8. When performing services as requested in this bid, Contractor shall provide:
9. Contractor shall not use personnel with suspended or revoked licenses.
10. Contractor shall take direction only from the project coordinator from the maintenance department (or designee). Contractor may be liable to pay for changes at its own expense if direction is taken from unauthorized personnel.
11. Contractor shall supply the name of a contact person to include phone number and cell and/or beeper number who will receive work related calls from the project coordinator or his designee. Please utilize the section as indicated on the bid proposal form on page 22 for this purpose.
12. Upon notification from the project coordinator (or designee) that services are required, the following shall take place:
13. After a general overview of the project is given to the Contractor on site, the Contractor shall prepare a written proposal to include:
14.All changes to the project shall be given by the project coordinator of the maintenance department (or designee). Any other work direction taken by the Contractor shall be considered unauthorized and could result in nonpayment of funds for work performed. If changes in scope are required, Contractor shall submit a revised written proposal outlining the costs associated with the change. Under no circumstances shall work proceed unless authorized by the project coordinator of the maintenance department (or designee) and a change order to the original purchase order has been processed by the purchasing department. SCOPE OF WORK SHALL NOT EXPAND BEYOND THE ORIGINAL PROPOSAL WITHOUT THE APPROVAL OF THE MAINTENANCE DEPARTMENT.
15. Normal working hours on the contract are from 7 a.m. to 4 p.m., Monday through Friday, during school year unless authorized by the maintenance department. Summer hours are Monday through Thursday, 6:30 a.m. to 5 p.m.
16. If work is to be accomplished during evenings, weekends, or holiday periods, district personnel will be made available at the site to enable Contractor access to the facility. All such work of this nature is to be coordinated and authorized through the maintenance department.
17. In the event that the Contractor is required by the maintenance department to supply and install parts, materials, or provide equipment not identified in this bid but deemed necessary for the completion of a project, the Contractor shall submit the original itemized invoice detailing the cost of labor, material and any preapproved rental expenses. The district will pay only the cost plus a percentage mark-up as entered by the contractor on the bid proposal form for all such parts or materials, regardless of manufacturer, upon submission of the invoice and verification of installation by the maintenance department. Under no circumstances will the district pay “fuel surcharges if added to an invoice. Mobilization fees will only be paid if agreed to in advance in writing by the project leader and only when the project leader feels they are justified.
18. All labor and materials furnished in the contract shall be subject to inspection at all times by the maintenance department. Any deviations from or non-compliance with the terms of this contract as it relates to division 16 shall be adjusted promptly upon notification. Repeated lack of prompt correction shall be cause for termination of this contract.
19. Until acceptance of the work by the maintenance department, the project shall be under the charge and care of the Contractor and the Contractor shall take every precaution against injury or damage to the facility. In the event such injury or damage has occurred, the Contractor shall rebuild, repair or make good at their expense, while at the job site, and prior to the acceptance of the maintenance department.
20. The Contractor shall conduct its work to interfere as little as possible with the operation of the existing school program. The Contractor shall, at its own expense, whenever necessary or required, maintain barricades, lights and take other such precautions to protect life and property, and shall be liable for all damages incurred by way of its actions or neglect of that of its employees.
21. Per the requirements set forth in the Underground Facility Damage Prevention and Safety Act, Chapter 556, Florida Statutes (F.S.) Sunshine State One-Call of Florida, Inc. shall be called to initiate a locate ticket prior to commencing all work and it shall be the Contractor’s responsibility to coordinate site visits with the various utilities. The telephone number for Sunshine State OneCall of Florida, Inc. is 811 or 1-800-432-4770. The website is www.callsunshine.com. A minimum of two (2) business days (excluding weekend and holidays) notice in advance of digging is required.
22 . At the option of the maintenance department, the Contractor may be required to have a Ground Penetrating Radar System (commonly called GPR) technology underground survey performed to ensure all subsurface facilities are located prior to commencement of work activities.
23. Once the utilities have been located, Contractor shall physically identify the exact location of the utilities by vacuum or hand excavation, when possible, in order to determine the actual location and path of any underground utilities which might be within 20’ of the bore path. Contractor
SHALL NOT commence boring operations until the location of all underground utilities within the work area have been verified.
25. It shall be the responsibility of the Contractor to provide environmental protection by placing a silt fence between any all boring operations and any drainage, wetland, waterway or other area designated for such protection by state, federal and local regulations. Additional environmental protection necessary to contain hydraulic or boring fluid spills shall be put in place, including berms, liners, turbidity curtains and other measures. Contractor shall adhere to all applicable environmental regulations. Fuel or oil may not be stored in bulk containers within 200’ of any water-body or wetland.
26. It shall be the responsibility of the Contractor to repair any and all systems and utilities that are damaged as the result of the underground work. These repairs will be made in a manner that the systems will be restored to their original condition. No underground J boxes are allowed. The contractor shall repair the conduit and re-pull new conductors or cables back to the normal junction locations. If the system is a certified system such as a fire alarm, intercom or telecommunications system, the contractor shall provide written documentation of the re-certification to the District. The contractor shall notify the project coordinator immediately if a system or utility is damaged.
27. Following boring operations, Contractor shall de-mobilize equipment, remove all debris, including boring sludge and other by-products and perform a complete site clean-up and restoration of work area to original condition. All excavations will be backfilled and compacted to 95% of original density.
28. Contractor shall start all work considered to be non-emergency related within ten (10) days after receipt of a purchase order. Work is to be completed in a timely manner. Repeated failure to complete projects within specified timeframes shall be cause for termination of this contract.
29. Contractor shall adhere to all noise abatement performance standards for all construction equipment as established by county or state ordinances for work sites during specified hours.
30. Contractor shall maintain an adequate supply of materials, supplies, personnel, etc. to perform services required to ensure work can be performed in a timely manner. Repeated and documented instances of using substandard materials, supplies, personnel, or failure to adequately cleanup sites and remove debris when work is complete, shall constitute grounds for termination of this contract.
31. Rework to correct identified deficiencies as a result of the Contractor’s negligence shall be done at the Contractor’s expense.
32. No charges shall be allowed for time lost due to equipment failure.
33. At a minimum, the Contractor’s employees shall conduct themselves in accordance with the following guidelines:
Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.
The procurement contact for this bid is Christina DiLeonardo-Rowan and can be reached at dileonardoch@pcsb.org,
The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3).
See Proposed Subcontractor Form in Bid Proposal section of this Invitation to Bid.
There is no renewal option for this contract.
Bidders shall:
“Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity. In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of five (5) continuous years prior to this bid.”
The Bidding Entity shall:
Provide documented evidence of experience performing directional boring including a minimum of seven (7) projects performed within the last five (5) years. Projects provided as evidence with the Bidding Entity’s proposal shall be of comparable size and scope of work.
Provide documented evidence of all subcontractor's experience within their respective trade related to directional boring, including five (5) projects within the last five (5) years. Projects provided as evidence with the Bidding Entity’s proposal shall be of comparable size and scope of work.
The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.
The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.
If, at the point of exercising the price escalation provision, market media indicators show that the Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.
The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:
The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District. Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.
Bidders will be furnished an appropriate number of copies of the plans and specifications as required for the particular project bid. The plan drawings and specifications and all supplemental documents are integral parts of the contract and a requirement occurring in one is as binding as though occurring in all. The following supplemental supporting documents are posted with the bid documents as separate attachments for this specific project.
A pre-bid conference will be held at Walter Pownall Service Center, 11111 S Belcher Rd, Largo, FL 33773 on Thursday, May 28, 2026 starting at 9:00 am. Attendance at this pre-bid conference is MANDATORY in order for all potential Bidders to receive the benefit of answers to theirs and other’s technical questions first hand. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb. Please note that if you are late to this mandatory pre-bid conference you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the conference if you wish.
A pre-bid conference will be held at Walter Pownall Service Center, 11111 S Belcher Rd, Largo, FL 33773 on Thursday, May 28, 2026 starting at 9:00 am. Attendance at this pre-bid conference is NON-MANDATORY/OPTIONAL. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb.
For the purposes of calculating the amount of a protest bond, this contract is valued at approximately 250,000, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.
Each bid proposal shall include all information and submittals required or requested in this bid.
Incomplete bid proposals may be declared non-responsive.
Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.
This is an All or None bid. The entire contract shall be awarded to the lowest, responsive and responsible bidder.
The District reserves the right to award by line item, by section, or by aggregate total, whichever is most advantageous to the District. For aggregate total awards, bidders must have bid on ALL items listed or the bid shall be deemed non-responsive.
As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]
The requirements of this law must be met in order for the School Board to contract with your company. To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/
For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.
If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level 2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.
Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.
Specifically, a vendor shall not:
Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase “locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.
This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:
Unless otherwise specified, items provided must be new, first quality (No seconds), and carry the manufacturer’s standard warranty. During the warranty period, the successful bidder (supplier) must replace any defective items without cost to the district with the understanding that all replacements shall carry the same guarantee as the original item provided. The successful bidder (supplier) shall make any such replacements immediately upon receiving notice from the district’s Maintenance Department. The Bidder (supplier) shall resolve all quality issues with their respective manufacture or supplier, without the involvement of the district. If the Bidder (supplier) is the manufacturer and supplier, the vendor shall satisfy the needs of district immediately, without dispute.
All work performed by the Utility Contractor and/or Sub-Contractors shall be warranted to be free from defects in materials and workmanship for a period of not less than one (1) year from the date of final completion of the project including of all punch list items.
All equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified.
As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.
If not bidding the exact product specified by brand and product number, Bidders should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.
Samples are required even if bidding specified brand and product number. Samples must be furnished by no later than the closing of the bid as indicated on the Bid Sample Label.
All sample containers are to be clearly identified as bid samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:
Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the Bidder at the Bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become District property.
If not bidding the exact product specified by brand and product number, Bidders should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.
Samples are required ONLY if bidding an alternate brand and product number. Samples must be furnished by no later than the closing of the bid as indicated on the Bid Sample Label.
All sample containers are to be clearly identified as bid samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:
Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the Bidder at the Bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become District property.
If not bidding the exact product specified by brand and product number, Bidders should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.
Samples are requested. Bidders will have TBD days to furnish samples after request has been made in writing. Failure to furnish samples within the requested time will cause your bid to be rejected for those items.
All sample containers are to be clearly identified as bid samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:
Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the Bidder at the Bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become District property.
If not bidding the exact product specified by brand and product number, Bidders should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.
Samples are requested. Bidders will have TBD days to furnish samples after request has been made in writing. Failure to furnish samples within the requested time may cause your bid to be rejected for those items.
All sample containers are to be clearly identified as bid samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:
Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the Bidder at the Bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become District property.
Regular School Year
Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.
Warehouse receiving 6:30 a.m. to 2 p.m.
Summer
From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.
Days of operation are Monday thru Thursday as follows:
Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.
Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)
Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here: https://www.pcsb.org/staffcalendar.
| Bid Posted on District's OpenGov Procurement Portal and Initial Notifications Sent: | May 15, 2026 |
| Pre-Proposal Meeting (Mandatory): | May 28, 2026, 9:00am Walter Pownall Service Center, 11111 S Belcher Rd, Largo, FL 33773 |
| Deadline to Additional Information or Clarifications: | June 4, 2026, 2:00pm |
| Bids Due: | June 12, 2026, 4:00pm |
| Evaluate Bids and Make Selection of Contractor(s): | 6/17/2026 -6/19/2026 |
| Recommendation for Award Submitted to Purchasing by (specify school or department name): | 6/23/2026 |
| Notice of Intent to Award Posted on District's OpenGov Procurement Portal: | 7/15/2026 |
| Submit Recommendation for Award to School Board for Approval (estimated date of School Board approval): | July 28, 2026 |
*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.
During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.
Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 2:00 pm on Thursday, June 4, 2026.
The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.
If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section 119.071(1)(b), F.S.; and Section 286.0113, F.S.
Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.
PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.
As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME & CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.
Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:
Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.
Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.
For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the Bid Proposal must be completed or the portal will not allow submittal of a given bid response.
Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.
Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.
When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:
The District reserves the following rights to:
With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.
Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.
Bidders that accept Visa/Mastercard payments can be enrolled in the District’s ePayments program for faster payment turnaround. Interested parties can contact the Districts purchasing card provider, JP Morgan, for enrollment in the program at sua.supplier.support@jpmchase.com, or by phone at 877-263-5184. Unless exception to this condition is indicated in the answer provided here, the Bidders, by submitting a bid, agrees to accept the purchasing card as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with the purchasing card.
Are you able to accept credit card payments at this time?
Please upload relevant experience information regarding your company and the key personnel to be assigned to this contract.
Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.
Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:
http://www.uscis.gov/portal/site/uscis
Only those employees determined eligible to work within the United States shall be employed under this contract.
By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.
A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.
Please upload any applicable product illustrations or specifications or catalog information here.
Have you sent in your samples for them to be received by the District prior to the due date and time of bids?
Please upload confirmation of your submittal of samples using the label specified by the District. If you have confirmation of delivery already available you are encouraged to upload that here along with your sample label.
Is your bid based on an alternative product or model? And if so, have you sent in samples of the alternative product you are bidding with for them to be received by the District prior to the due date and time of bids?
If you are not bidding based on an alternative product or model then simply select "No" for this question.
Please upload confirmation of your submittal of samples using the label specified by the District. If you have confirmation of delivery already available you are encouraged to upload that here along with your sample label.
Samples have been requested as part of this Bid. Please upload confirmation of your submittal of samples using the label specified by the District. If you have confirmation of delivery already available you are encouraged to upload that here along with your sample label.
Please upload any applicable warranty information for the products and/or services in your submittal.
Please review all forms in this section.
CONTRACTOR’S LICENSE #:_ ___________________________________________________
If awarded the contract, will an acceptable insurance certificate be provided prior to commencing work?
_ _ yes _ __ no
Type of Warranty Furnished: _ ____________________________________________________
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please note that this form requires signature from an attorney in order to be considered complete.
Please download the below instructions and then upload your Certificate of Insurance.
Please download this form and provide a list of subcontractors that you intend to sub any portion of this project to in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3). Upload the form here when completed.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Upload Contractor's License
Provide evidence of five (5) years as the same business, legal entity as outlines in the Special Conditions Section of this Invitation to Bid. Please upload documentation here.
Provide documented evidence of experience as outlined in the Special Conditions section of this Invitation to Bid. Please upload documentation here.
For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.
The Bidders, by submitting a bid here, certifies that its bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s), and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.
Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a bid on behalf of the stated Company name committing them to the information contained within said submittal.
A bid submitted here obligates the Bidders to all terms, conditions and specifications stated in this bid document, unless exceptions are taken and clearly stated in the Bidder’s bid documents.
Bids somehow received after the stated submittal deadline will not be accepted.
Select yes or no
Enter start date of contract
Enter end date of contract
Is there a renewal option for the contract resulting from this solicitation once the initial term has expired?
What is the duration or period of time that the renewal will be valid for?
NOTE: State the term using written and (numeric) values as well as the unit of duration (months, years, etc.)
EXAMPLE
two (2) years
Will there be a pre-bid conference for this solicitation?
Will the pre-bid conference for this particular solicitation be mandatory or will it be non-mandatory/optional?
What is the estimated or approximate value of the contract likely to result from this solicitation? If there is a yearly amount, be sure to state "/year" after the amount.
EXAMPLE 1 (contract total):
$50,000
EXAMPLE 2 (contract total per year):
$50,000/year
Select the option which applies to this particular solicitation regarding product samples.
How many days will bidders have to furnish samples after a request has been made in writing?
NOTE: Be sure to state both written and numeric value
EXAMPLE:
five (5)
Will this bid result in work being performed by the contractor on District property?
NOTE: A "Yes" answer here includes the insurance specifications for contractors attachment.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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