SLED Opportunity · UTAH · CANYONS DISTRICT PROCUREMENT
AI Summary
RFP for custom logo uniform clothing and a dedicated online store for Canyons School District personnel. Includes design, fulfillment, and customer service with a one-year contract and up to four extensions.
The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified Suppliers who can supply uniform clothing with custom logos for district personnel with an Online Store built solely for Canyons School District (CSD). It is anticipated that this RFP may result in a contract award to qualified Suppliers as needed and as defined further in the Scope of Work. This RFP is designed to provide interested Suppliers with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or exclude any relevant or essential data. All proposal preparation costs and any associated activities related to this RFP are the sole responsibility of the Supplier. All solicitation responses must be submitted electronically through Euna Procurement, powered by Ion Wave. All procurement-related inquiries relative to this proposal must be submitted through the questions tab in Euna Procurement, powered by Ion Wave and will be answered through Euna Procurement, powered by Ion Wave up to the Q & A deadline. Proposals will be opened electronically within five (5) business days of the closing of the solicitation. Eligibility Requirements The proposing Supplier must be properly licensed to do business in the State of Utah. The Proposing Supplier must create and maintain an online store customized for CSD as defined in the Scope of Work. General Information A. Inquiries All inquiries relative to this RFP must be submitted through Euna Procurement, powered by Ion Wave and will be answered through and Euna Procurement, powered by Ion Wave up to the Q & A deadline. B. RFP Award When the award is made, it will be posted in Euna Procurement, powered by Ion Wave. In the event that the RFP is canceled after the closing date, that information will be posted on Euna Procurement, powered by Ion Wave as well. C. Right of Rejection CSD reserves the right to reject the low bid if the products bid are not equal to or better than the items listed on the Price Schedule and/or are not acceptable in appearance, durability, and performance (applicable if samples are requested and evaluated). D. Contract Period This agreement shall commence on the date of the RFP award by the Board of Education and continue for one (1) year. Each bid must include an option whereby CSD, at its sole discretion, can extend the contract annually for up to four (4) additional years with the same terms, prices, and conditions set forth in this document and/or as negotiated between the successful supplier and the Procurement Officer. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term. E. Contract Pricing Pricing for this contract will be based on a percentage off the supplier’s public price list or MSRP. The percentage off as listed on Schedule F - Price Proposal will apply to all category products offered under the published price list. Supplier is required to maintain the catalog list at all times and to provide a copy when requested. All cost/fees must be identified on the Schedule F. Only fees and minimum quantity amounts identified in the Price sheet will be acceptable. F. Oral Presentations An oral presentation by the proposing Supplier to expand on their submitted proposal may be required. Presentations will be scheduled after the submission of proposals. More information about the required presentation content will be addressed at that time. Scope of Work Canyons School District (CSD) is seeking a contract to provide custom logo uniform clothing and items for district personnel as needed, supported by a dedicated online storefront website. The supplier shall design, develop, and maintain a custom online purchasing portal that allows authorized district personnel to browse, select, and order approved items with approved Logos (both chosen by CSD) with ease and efficiency. The purchasing portal shall allow for tax-exempt and taxable options of ordering, offer multiple payment options including Credit Card and Purchase Orders, and have the ability to process payment from end users. Category Definitions: The below category definitions for each category’s items is not exhaustive, and includes similar items not listed. Uniforms: Shirts & Pants Outerwear: Jackets, Hoodies, Sweatshirt & Vests Accessories: Hats, Bags, Lanyards, etc. Custom logo clothing items to serve as uniforms for (but not limited to) the following employees/departments. Transportation: Approximately One hundred and fifty employees (150) Warehouse: Twelve employees (12) Facilities/Maintenance: Approximately One hundred and ninety employees (190) In addition to these departments, the district would allow additional departments to purchase custom logo clothing to serve as uniforms as needed. CSD employees would also be allowed to purchase their own logo clothing of choice from the approved items listed on the Online Store at their expense. Customer Service: Proposing supplier must have an authorized representative that will be available by phone or e-mail during normal business hours Monday-Friday. Representative will respond to inquiries within one (1) business-day and will handle all concerns related to returns, quality, and ordering. Ordering, Fulfillment, and Delivery: Proposing supplier shall manage all aspects of order fulfillment from the point of submission on the storefront through delivery to the designated recipient or location. Fulfillment requirements include: Orders shall be delivered directly to designated ordering recipient or department within Canyons School District. Bulk or department-level orders shall be consolidated and packaged clearly by recipient name and department to facilitate efficient distribution. The supplier shall establish and communicate standard production and shipping timelines at the time of order placement and shall provide advance notification if those timelines cannot be met. The supplier shall accept returns or exchanges for manufacturing defects at no cost to Canyons School District. Technical Proposal Requirements Proposing Suppliers are expected to complete Schedules A-D (in Attachments) and upload as part of of their proposal. Pricing is included on Schedule F and should NOT be entered on Schedules A-D. Samples of Custom logo clothing items will be required. Samples must be provided for all items listed below prior to the close of the RFP. Embroidered Samples: Provide samples of a polo shirt, a button down work shirt and a full-zip hoodie Screen Print Samples: Provide samples of a t-shirt and a pull over sweatshirt Specifications with samples – CSD requires that spec sheets be included with the samples. With spec sheets, please include any fabric treatments, laundering instructions, stain removal recommendations, etc. Failure to do so will result in submitting Supplier being deemed non-responsive. Please label delivery boxes, on the outside, with bid number (26-00067DN-P5) and name of submitting supplier. If Samples need to be returned, Please provide a prepaid postage label. Upon completion of RFP evaluation, samples will be returned to Supplier. Deliver Samples to: Canyons School District Purchasing Department 9361 S. 300 E. Sandy, UT 84070 Attn: Darci Nash - Buyer Evaluation of Proposals Evaluation Criteria CSD will evaluate each proposal submitted based on responsiveness to CSD’s overall needs. The award of contract, if made, will be to the supplier(s) who are responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the pricing for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP. n/a: Certification of Proposal (Schedule A) 10 Points: Executive Summary (Schedule B) 20 Points: Qualifications/Experience (Schedule C) 30 Points: Detailed Response (Schedule D) 15 Points: References (Schedule E) 15 Points: Product Samples - Quality of Garment (5), Embroidery or Screen Print on Garment (5), Durability and Overall appearance (5) 30 Points: Price Proposal (Schedule F) Evaluation Method The schedules will be scored by an evaluation committee. Evaluators will score each section 1-5 (1 being low and 5 being high). Scores will then be multiplied by a specified number. Cost Evaluation: Schedule F - Price Proposal will be evaluated by the Purchasing Agent using the following point weight method: (Proposed Average Percent Off MSRP / Highest Proposed Average Percent Off MSRP) x 30 Points. NOTE: If price proposals are unclear and clarification is needed, the Purchasing Agent reserves the right to request a best and final offer from all submitting Suppliers. Supplier acknowledges that CSD reserves the right to make an award based on the grand total or sub-total (award to a single supplier or make a multiple supplier award).
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.