Districtwide Staff Development and Materials

Katy ISD will receive proposals until Friday, April 24, 2026 by 2:00 pm for RFP #2335AB-D -- Districtwide Staff Development and Materials. Katy ISD's preferred method of submission is via the online bidding system. OpenGov, which can be accessed at https://procurement.opengov.com/portal/katyisd.

The District’s objective is to contract with service providers to deliver interactive, research based professional development focused on supporting grade PK-12 teachers and district personnel which includes but is not limited to face-to-face, online (webinars), conferences, training-of-trainers, consultation, and on the job coaching and observation. This RFP will also include any products or training materials needed for the professional development. If you are currently AWARDED on 2335AB, 2335AB-A, 2335AB-B, or 2335AB-C you DO NOT need to submit to this RFP.

Background

Katy ISD is a flourishing suburban school district that encompasses 181 square miles in southeast Texas. Its eastern boundaries stretch to Houston's energy corridor approximately 16 miles west of downtown Houston and extend along Interstate 10 to a few miles west of the city of Katy.

Katy ISD is one of the largest and fastest growing public school districts in Texas.

Project Details

• Reference ID: 2335AB-D
• Department: Purchasing
• Department Head: Gloria Truskowski, RTSBA (Executive Director of Purchasing and Warehouse Operations)

Important Dates

• Questions Due: 2026-04-10T19:00:00.000Z

Addenda

• Official Notice #1: 2335AB-D Districtwide Staff Development and Materials (released 2026-03-25T15:33:51.012Z) —

  This solicitation is a supplement to the original RFP 2335AB. If you are currently awarded under RFP 2335AB, 2335AB-A, 2335AB-B, or 2335AB-C, you do not need to submit a response to this solicitation again. 

• Addendum #1 (released 2026-04-13T17:36:33.707Z)

Evaluation Criteria

• Purchase Price (25 pts) —

  Offer a fair reasonable price for items or services to be procured by Katy ISD.

• Reputation of the Vendor and of the Vendor’s goods or services (20 pts) —

  Vendor should have a solid reputation with other ISD’s, Government or Collegiate entities that show a high level of customer service, a high level of quality of good or services.

• Quality of the vendor’s goods or services (20 pts)
• Extent to which the goods or services meet the district’s needs (10 pts)
• Vendor’s past relationship with the district or similar size district. If no experience with the District, then with an entity of similar size and scope. (10 pts)
• Long-term cost to the district to acquire the Vendor’s goods or services (5 pts)
• Extent to which the Vendor agrees to and/or deviates from Katy ISD’s Solicitation Information and Instructions, Standard Terms and Conditions and Special Terms and Conditions (10 pts)

Submission Requirements

• Introduction —

  Proposers are required to respond to all requests identified in this solicitations, including this Questionnaire and indicate acceptance to the terms of this solicitations. A response is equivalent to an electronic signature and is legally binding. 

• Do you understand the information provided? (required)
• I as the authorized signatory to the company agree to apply with all terms and conditions contained in this solicitation and any contract resulting from this procurement process. (required)
• Contractor Business Name (dba Name) (required)
• Authorized Signatory for Contractor (required)
• Title (required)
• Date (required)
• Vendor Information
• Vendor Name (required)
• Contact Person for order placement (required)
• Contact phone number (required)
• Do you have different email addresses for Contact and Purchase Order Delivery? (required)
• Contact Email (required)
• Purchase Order Delivery Email (required)
• Email address for Contact and Purchase Order Delivery (required)
• Terms and Conditions —

  This solicitation shall be governed by the documents incorporated herein as well as the Katy ISD Standard Terms and Conditions posted on the Purchasing Department's website and included as a supporting documents for this solicitation. 

• Do you understand the information provided? (required)
• Deviations —

  By submitting a response, the Vendor represents that they have read and understand the solicitation. Any exceptions to the terms, conditions, and/or specifications shall be conspicuously noted by the Vendor in writing on the Deviations Form provided and uploaded with your submission. The Deviation Form must be signed. You may duplicate or attach additional documents as needed. 

  Failure to include a signed Deviation Form will be interpreted to infer that Vendor agrees to all terms as outlined in the specifications and RFP documents with no exceptions.

• Do you have any deviations? (required) —

  Select yes to include deviation form with your submittal

• Deviation Form (required) —

  Please download the below documents, complete, and upload. Failure to include a signed Deviation Form will be interpreted to infer that Vendor agrees to all terms as outlined in the specifications and RFP documents with no exceptions.

• General Provisions for Purchasing Solicitations and Contracts
• Can you meet all bid specifications as written in this proposal? (required)
• Please indicate whether your firm is certified as a Historically Underutilized Business (Minority, Woman-Owned, Disadvantaged, Service-Disabled Veteran Owned Small Business, SBA-8A, or other approved targeted business enterprise). (required)
• Please select all that apply. (required)
• Supporting documents - Optional
• Central Texas Purchasing Alliance (CTPA) - Is the Respondent willing to extend the pricing from any contract that may result from this solicitation to other CTPA members of local government entities in Texas? Please be advised that the award of this solicitation by Katy ISD is not contingent upon your agreement to the above request. If you agree to extend to any other agencies, each agency will be responsible for issuing and administering its own contract. (required)
• District Purchase Order Policy and Agreement —

  Items and/or services are to be delivered or rendered to Katy Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances, should items and/or services be provided to the District without a properly drawn District purchase order. 

  If your company provides any item and/or service without a properly drawn District purchase order, you are NOT GUARANTEED PAYMENT and the item and/or service you’re provided could be constituted as a donation to the District.

  Please inform any staff member that handles the Katy Independent School District account of these procedures.

• Do you agree to abide by this policy? (required)
• Insurance
• Have you read and understand the Insurance Requirements Section of the solicitation? (required)
• Can you provide liability insurance in compliance with Katy ISD’s requirements after you have been awarded? (required)
• If you cannot provide insurance, submit a bodily injury waiver. (required) —

  Please download the below documents, complete, and upload.

• Certificate of Residency —

  Per Chapter 2252, Subchapter A of the Texas Government Code, the District must determine residency of vendor.  Is respondent's principal place of business in the State of Texas?

  The following provision does not apply to a contract involving federal funds.

  “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

  “Nonresident bidder” refers to a person who is not a resident.

• I certify that my company is a “RESIDENT BIDDER”: (required)
• I certify that my company is a “NONRESIDENT BIDDER” My resident state is: (required)
• Does your “residence state” require bidders whose principal place of business is in Texas to under bid vendors whose residence state is the same as yours by a prescribed amount or percentage to receive a comparable contract? (required)
• If yes, add the amount or percentage here.
• Felony Conviction Notice —

  Texas Education Code Chapter 22 requires entities that contract with school districts and their subcontractors to review criminal history information on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Contractors must certify to Katy ISD that they have complied and must obtain similar certifications from their subcontractors.

  The notice must include a general description of the conduct resulting in the conviction of a felony.” 

  Subsection (b) provides “a school district may terminate a contract with a person or entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” This notice is not required of a publicly-held corporation. If notice is required of Contractor, then Contractor shall attach a statement providing a person or an owner operator of the business entity has been convicted of a felony and a general description of the conviction and conduct resulting in the conviction of a felony.

• Do you agree to abide by this policy? (required)
• I, the undersigned for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. (required)
• If you have chosen yes, use this section to add Name(s) and details of conviction(s). You are also welcome to submit additional information if needed, please submit with your proposal. —

  Name (s);

  Conviction (s);

• Criminal History Requirements for School District Contractors and Subcontractors —

  I. Background: Texas Education Code Chapter 22 requires entities that contract with school districts and their subcontractors to review criminal history information on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Contractors must certify to Katy ISD that they have complied and must obtain similar certifications from their subcontractors.

  II. Definitions:
  Covered Employees: Employees of a contractor who have or will have continuing duties related to the contracted service(s) to be performed at a school district and have or will have the opportunity for direct contact with students. Katy ISD will be the final arbiter of what constitutes continuing duties and direct contact with students.
  Public Works Exception to Covered Employees: Covered employees do not include employees of a contracting or subcontracting entity that is providing engineering, architectural, or construction services on a project to design, construct, alter, or repair a public work if: (1) the public work does not involve the construction, alteration, or repair of an instructional facility as defined by Texas Education Code Section 46.001; (2) the employee’s duties will be completed more than seven (7) days before a new instructional facility will be used for instruction; or (3) for an existing instructional facility, the work area contains sanitary facilities separated from all areas used by students by a fence at least six (6) feet high, and the Contractor adopts, informs employees of, and enforces a policy prohibiting employees and any subcontractor’s employees from interacting with students or entering areas used by students.
  Disqualifying Criminal History: A felony or misdemeanor offense that would prevent a person from being employed under Texas Education Code § 22.085(a); that is, if at the time of the offense, the victim was under 18 or was enrolled in a public school including:
  a. a felony offense under Title 5, Texas Penal Code;
  b. an offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or
  c. an offense under federal law or the laws of another state that is equivalent to (a) or (b).

  III. Recent Changes to Access Policies: School contractors are no longer permitted access to national criminal history record information (NCHRI) through the Texas Department of Safety (DPS) Clearinghouse unless specifically authorized by the National Child Protection Act (NCPA).
  Contractors that are considered qualified entities under the NCPA must create an account with DPS to access NCHRI through the DPS clearinghouse. You may contact the DPS for questions regarding access and assistance with creating accounts and obtaining criminal histories.
  School contractors that no longer are eligible to access NCHRI through the DPS clearinghouse may review and certify state criminal history information to the extent available outside of the DPS clearinghouse for those persons employed before January 1, 2008.
  All other persons for whom NCHRI is required to be reviewed but whose national criminal history information cannot be accessed by the school contractor will be fingerprinted by the District using the Local Education Entity (LEE) Fast Pass option so that NCHRI can be reviewed before providing services.

• Select one below: (required) —

  On behalf of __________________________________ (“Contractor”), I, the undersigned authorized signatory for Contractor, certify to the Katy Independent School District (“Katy ISD” or “the District”) the following in regards to contractor and/or contractor’s employees or subcontractors 

  I also certify to the District on behalf of Contractor that Contractor has obtained certifications from its subcontractors of compliance with Texas Education Code chapter 22.

  Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

• Certification Regarding Debarment —

  Per Title 34, Code of Federal Regulations, 80.35, “Grantees and subgrantees must not make any award or permit any award (subgrant or contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, “Debarment and Suspension.

  (Before completing certification, read the instructions below.) 

  Instructions For Suspension/Debarment Certification Statement:
  1. By signing and dating the certification statement, the bidder certifies that neither it nor any of its principals (e.g., key employees) has been proposed for debarment, debarred or suspended by a federal agency on the date signed.

  2. The prospective bidder shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

  3. Federal and State penalties exist for vendors and districts that knowingly enter into contracts with suspended/debarred persons.

   

• Please check one choice below: (required)
• Optional - Attach supporting documentation.
• Conflict of Interest —

  Prior to and as a condition of doing business with Katy Independent School District, Contractor shall disclose any business relationship, past or present, with a sitting Board member or Katy Independent School District employee.  Any such relationship shall be disclosed on Form CIQ provided by the Texas Ethics Commission and currently available at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

  By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed.  See Section 176.006(a-1), Local Government Code. Failure to disclose the existence of any such relationship is grounds for immediate termination of this Agreement. Contractor represents it has attached any conflict of interest disclosure required by this section.

• Do you a have conflict of interest? (required)
• CIQ form is currently available at Texas Ethics Commission. (required) —

  Please download the below documents, complete, and upload. Or available at Texas Ethics Commission Website, CIQ form

• References —

  It is REQUIRED to provide 5 references in the fields below. References will get a survey request emailed from the Purchasing Department after the deadline for submission has passed. Be sure to provide valid email address and have your references check their junk/spam folders.

• Reference #1
• Name (required)
• Title/Organization (required)
• Email Address (required)
• Phone Number (required)
• Reference #2
• Name (required)
• Title/Organization (required)
• Email Address (required)
• Phone Number (required)
• Reference #3
• Name (required)
• Title/Organization (required)
• Email address (required)
• Phone Number (required)
• Reference #4
• Name (required)
• Title/Organization (required)
• Email address (required)
• Phone Number (required)
• Reference #5
• Name (required)
• Title/Organization (required)
• Email address (required)
• Phone Number (required)
• Required Documents —

  Download and upload required documents. 

• Certificate of Interested Parties – Form 1295 (required) —

  KATY ISD CERTIFICATE OF INTERESTED PARTIES – FORM 1295
  Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s online filing application, printed out, signed, and attached to vendor’s response to this solicitation.

  KATY ISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits KISD from entering into a contract resulting from this RFCSP with a business entity unless the business entity submits a Disclosure of Interested Parties
  (Form 1295) to KISD at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission.

  “Interested Party” means a person:
  a) who has a controlling interest in a business entity with whom KISD contracts; or
  b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a
  broker, intermediary, adviser, or attorney for the business entity.

  “Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation.

  As a “business entity,” all vendors must electronically complete, print, sign, and submit Form 1295 with their proposals even if no interested parties exist.

  Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application,
  which can be found at:
  https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

  Proposers must use the filing application on the Texas Ethics Commission’s website to enter the required information
  on Form 1295. Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity.

  The completed Form 1295 with the certification of filing must be filed with KISD by attaching the completed form to the vendor’s solicitation response.

  KISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After KISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website with seven business days after receiving notice from KISD.

  Instructional Videos for Business Entities-click on link below;
  • Logging in the First Time
  • How to Create a Certificate

  See attached Form 1295 - draft as an example, do not edit draft. 

• Vendor Certifications (required) —

  The Vendor Certifications addendum includes certifications and provisions that are required and apply when Katy ISD expends federal, state, and local funds for any contract resulting from this procurement process including, but not limited to, APPENDIX II TO 2 CFR PART 200 - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS. 

  Vendor must certify its willingness and ability to comply with each provision, law, act, regulation, etc. as specifically noted, by having its authorized representative initial the applicable boxes and sign the acknowledgment at the end of the addendum.  

  Please download the below documents, complete, and upload.

• Pre-Employment or Pre-Service Affidavit For Educational Entities (required) —

  Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

  Please download the below documents, complete, and upload.

• Confidentiality Form —

  All confidential information must be noted on the provided document. All responses and parts of responses which are not marked as confidential on the Confidentiality Form will automatically be considered public information.

• Do you wish to mark any of your information confidential? (required)
• All confidential information must be noted on the Confidentiality Form provided. Please download the below document, complete, and upload. (required)
• IRS Form W-9 (required) —

  All vendors doing business with Katy ISD must have an IRS Form W-9 Request for Taxpayer Identification Number and Certification on file with Katy ISD.

  Please download the below documents, complete, and upload.

• Quality of the vendor's goods or services
• How will your company's service align and integrate with Katy ISD effective practices and/or resources? (required)
• Have you ever been dismissed from doing business with a company or entity based on the quality of your product? (required)
• Please provide an explanation. (required)
• Do your products and/or services align with the Specifications of this RFP? (required)
• Describe and include your company return policy for damaged goods—customized and generic, poor quality, and defective products. (required)
• If items are broken or damaged on delivery, please supply contact name and telephone number concerning returns and replacement.. (required)
• Is there a charge for return orders placed in error? (required)
• Provide details for processing returns including fees. (required)
• When returning items ordered by mistake who do we contact? Please provide their name and telephone number. (required)
• If an item is out of stock or discontinued when an order is placed, will the vendor notify the campus? (required)
• Comments (optional)
• Extent to which the goods or services meet the District's
• Do you have a Catalog to upload? (required) —

  Yes, I have a Catalog to upload. 

  No, I do not have a catalog, I would like to provide catalog link. 

• Upload Catalog. (required)
• Provide Catalog Link (required)
• Does your business offer on-line catalog availability? (required)
• Provide catalogue link. (required)
• Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? (required)
• Comments (Optional)
• List notification procedures to take if Katy ISD experiences unsatisfactory service? (required)
• County Environmental Health Department Permit/Certification. (required) —

  Must be current/not expired. 

• Certified Food Manager Certificate (required) —

  Must be current/not expired. 

• ServSafe Food Handlers Certification (required) —

  Must be current/not expired. 

• Copy of Menu (required)
• How many employees does your company employ in the state of Texas? (required)
• How many full-time employees does your company have nationwide? (required)
• Business Type: (required) —

  Please select the type of food your company best identifies. If awarded, your company will only be allowed to provide services for the categories selected.

• Comments (optional)
• Vendor’s past relationship with the District or similar size District. If no experience with the District, then with an entity of similar size and scope.
• Has your company provided these services to Katy ISD schools? (required)
• Provide Katy ISD school name and a contact. (required)
• Is your company currently providing these services to other school districts or educational settings? (required)
• List district or educational settings including contact name and email address. (required)
• Have you had a negative experience with an employee of Katy ISD or a district employee of a similar size? (required)
• Please provide a brief explanation. (required)
• Are you currently awarded on any Katy ISD contracts? (required)
• Provide the contract numbers. (required)
• Are you currently awarded on any Cooperatives? (required)
• List the Cooperatives your company is currently with. (required)
• Long-term cost to the District to acquire the Vendor's goods or services.
• Do you anticipate an increase in the submitted pricing prior to the end of the contract? (required) —

  Note: Pricing shall be firm for the first year of the contract as stated in section 7.4. 

• Add increase. (required)
• How many years has your company been engaged in the business for the goods and services offered in this response under the current business name? (required)
• How many years has your company been engaged in the business for the goods and services with districts similar in size to Katy ISD, governmental entities, or corporate environments? (required)
• Has your company been Awarded on a Katy ISD RFP in the past? (required)
• Technology Requirements
• Is your software compatible with Single Sign-On platform with Authentication Protocols? (required)
• Do you have Cloud based storage with unlimited capacity and utilize a known provider such as AWS? (required)
• Do you offer SFTP (Secure File Transfer Protocol) nightly file transfer capability? (required)
• Do you provide Data Access - Access to the data that is stored in your application? (required)
• Where is the data stored, including its specific location and the physical facility where it is housed? (required)
• Katy ISD requires a SOC 2 (System and Organization Controls 2) report covering security, availability, processing integrity, confidentiality, and privacy controls as part of your submission. have you included this in your proposal. (required)
• Data-Privacy Agreement requirement. (required) —

  Please download the below documents, complete, and upload.

• Comments (optional)
• Mobile and Contract Food Services
• Can quotes be requested via email?  (required)
• Provide email address for requesting quotes. (required)
• Does your online ordering service have the capability of accepting a purchase order number for payment? (required)
• Provide website link for online ordering.
• Can a request for quote or order be placed over the phone? (required)
• Provide phone number (required)
• Do you have a minimum order requirement? (required)
• What is the minimum order amount? (required)
• When placing orders: What is the lead time required for large orders? (required)
• What is your lead time requirement for general orders? (required)
• What is your order turnaround time after proofs have been approved? (required)
• Do you offer delivery services? (required)
• Select the method of delivery services used. (required)
• What is the charge for delivery fees? (required)
• When placing an order for Catering, what is the lead time required for large orders? (required)
• Does your company charge a set-up fee for catering orders? (required)
• What is the fee for this service? (required)
• Please describe/list supplies included with the service. Additionally, list optional supplies provided with additional cost. Examples include, but are not limited to: thermal bags, sternos, chafing dishes, disposable paper towels, tableware, utensils and serving utensils. (required) —

  Use Section 10 of this solicitation if you prefer to upload an attachment. 

• Additional supplies offered at a cost (optional) (required) —

  Provide cost. 

• Food Truck Vendors —

  Be advised, you will not be considered for award as a Food Truck Vendor if you do not provide the required documents. 

• Are you a Food Truck Vendor? (required)
• Upload: TX Driver's License - Copy (required)
• Certified Food Manager Certificate for employees of the business (required)
• State of Texas Sales Tax Permit-Tax ID (required)
• Valid vehicle registration for truck or trailer (required)
• Current State Vehicle Inspection (required)
• Proof of liability insurance. (Can provide after award notification)
• Corporate v. Franchise —

  Corporate: Proposer's Company is managed by a Corporate Office, ALL locations operating under the same FID - Federal ID (Same W-9) must reflect the Corporate Office Information for contracting. 

  Franchise-Independently Owned: Proposer's company is an independently owned Franchise with multiple locations that operate under separate FID - Federal ID (Unique W-9) must reflect each franchise information. 

• Is the Proposer's company managed by a Corporate Office? (required)
• Upload FID(W-9) —

  All Locations are operating under the same FID/W-9

• Location #1 (required) —

  Street Address:

  City, State, Zip Code:

• Location #2 —

  Street Address:

  City, State, Zip Code:

• Location #3 —

  Street Address:

  City, State, Zip Code:

• Comments (optional) —

  Use this area if you need to provide additional information/uploads.

• Is the Proposer's company an independently owned franchise operating MULTIPLE locations, using the SAME FID? (required)
• Upload FID(W-9) (required)
• Franchise Location #1 (required) —

  Street address:

  City, State, Zip Code:

• Franchise Location #2 (required) —

  Street address:

  City, State, Zip Code:

• Franchise Location #3 —

  Street Address:

  City, State, Zip Code:

• Franchise Location #4 —

  Street Address:

  City, State, Zip Code: 

• Comments (optional) —

  Use this area if you need to provide additional franchise information/uploads.

• Is the Proposer's company an independently owned franchise operating MULTIPLE locations, using the DIFFERENT FID? (required)
• Franchise Location #1 (required) —

  Street Address:

  City, State, Zip Code:

  Upload FID(W-9)

• Franchise Location #2 (required) —

  Street Address:

  City, State, Zip Code:

  Upload FID(W-9)

• Franchise Location #3 —

  Street Address:

  City, State, Zip Code:

  Upload FID(W-9)

• Franchise Location #4 —

  Street Address:

  City, State, Zip Code:

  Upload FID(W-9)

• Comments (optional) —

  Use this area if you need to provide additional franchise information/uploads.

• Is the Proposer's company an independently owned franchise operating a SINGLE franchise? (required)
• Upload FID(W-9) (required)
• Franchise Location (required) —

  Street Address:

  City, State, Zip Code:

• Comments (optional)
• Acknowledgement
• Acknowledgement Form (required) —

  Please download the below documents, complete, and upload.

• How will you be collecting pricing? (required)
• What is the second ad run date? (required) —

  Required Format: Thursday, July 15, 2026 

• The initial term of this contract shall be for how many years? (required) —

  This is the initial term, not including renewals. 

• How many optional annual renewals? (required) —

  This is for the annual renewals (initial terms and renewals) shall not exceed 5 years without approval from Director of Purchasing. 

• Will you have a Pre-Proposal Conference? (required) —

  Please Note: Pre-Proposal Conferences should be scheduled before releasing your solicitation. 

• Enter Date, Time and Location (required) —

  Required Format: Thursday, July 15, 2026 at 4:00 pm (Tentative)-Location

• If applicable, are you conducting demonstrations/interviews? (required)
• Enter Date (required) —

  Required Format: Thursday, July 15, 2026 (Tentative)-Location

• Does this require Board Approval? What is the anticipated board date? (required)
• Enter Date (required) —

  Required Format: Thursday, July 15, 2026 at 5:00 pm (Tentative)

• Does this solicitation include software? (required) —

  NOTE: Answering Yes will add, Section 24- Technology Requirements to your questionnaire with a list of standard Technology questions, 24.1-24.7, including a Data Privacy Agreement downloadable form for completion and uploading by the vendor. These are boilerplate questions, it is important that you review this section with Technology evaluator(s) for any modifications and/or updates needed to the questions and/or the Data Privacy Agreement. For exclusive software platforms additional specific questions might be necessary. 

• Does this solicitation include products delivered to campuses and/or facilities? (NOT INCLUDING DELIVERY OF FOOD) (required) —

  NOTE: Answering Yes will add, questions to Section 20- Quality of the Vendor's Goods or services of your questionnaire detailing return of damaged, order errors and out of stock questions. These are boilerplate questions, it is important that you review this section for any modifications and/or updates needed. 

• Does this solicitation include Mobile and/or Catering/Restaurant Services? (required) —

  NOTE: Answering Yes will add, questions to Proposal Questionnaire, (Long term Costs, Quality of the Vendor's Goods or services and Extent to Which the Goods or Services meet the needs) of your questionnaire. These are boilerplate questions for Food services, mobil/restaurants, it is important that you review these sections for any modifications and/or updates needed. 

• Does this solicitation include Promotional Items, Spirit Apparel, Signage & Related Items? (required) —

  NOTE: Answering Yes will add, questions to Proposal Questionnaire,  of your questionnaire. These are boilerplate questions for promotional items, Spirit Apparel, Signage & Related items, it is important that you review this section for any modifications and/or updates needed. 

Questions & Answers