DOE Weatherization and Other Repair and Rehabilitation Services

Gila County Public Health & Community Services (GCCS) is soliciting proposals from qualified contractors to provide weatherization, energy efficiency improvements, health and safety improvements, HVAC repair/replacements, and related rehabilitation services for eligible residential dwellings throughout Gila County. Funding sources may include, but are not limited to, the U.S. Department of Energy (DOE) Weatherization Assistance Program (WAP), the U.S. Department of Housing and Urban Development (HUD) Office of Lead Hazard Control and Healthy Homes (OLHCHH), Community Development Block Grant (CDBG), Arizona Department of Housing (ADOH), and other local, federal, or state funding streams.

This procurement is structured as a single-award contract. The selected Contractor shall serve as Prime Contractor and shall be fully responsible for all work performed, including coordination of subcontractors, compliance with federal and state regulations, permitting, obtaining/maintaining required insurance, inspections, documentation, quality control, invoicing, audit support, and warranty obligations. The Prime Contractor shall remain the single point of accountability for all performance standards and regulatory compliance. All work must be authorized through written work orders issued by GCCS.

Background

Gila County stands as a premier destination for sustainable growth, offering a unique convergence of rugged heritage and modern economic opportunity. Situated at the geographical center of Arizona, the county serves as a vital bridge between the Phoenix metropolitan area and the resource-rich landscapes of the Rim Country.

A Legacy of Resilience and Industry

Historically anchored by a world-class mining and ranching legacy, Gila County has evolved into a diversified economic landscape. From the copper-rich corridors of Globe and Miami to the alpine tourism and recreational gateway of Payson, and from the ranching and timber communities of Young to the historic mining towns of Hayden and Winkelman along the San Pedro River, the region is defined by a "can-do" spirit and a workforce characterized by generational expertise and modern technical proficiency.

The Intersection of Lifestyle and Commerce

Gila County offers developers more than just land; it offers a high quality of life that serves as a powerful talent magnet.

• Strategic Connectivity: Excellent highway access provides a direct pipeline to major Southwest markets while maintaining a lower cost of doing business.

• Natural Capital: Home to the Tonto National Forest and the Roosevelt Lake system, the county provides unparalleled outdoor amenities that fuel a thriving $100M+ tourism and hospitality sector.

• Pro-Business Climate: Local leadership is committed to streamlined permitting and collaborative public-private partnerships, ensuring that visionary projects move from blueprint to reality with efficiency.

The Vision for the Future

We are not just looking for vendors; we are looking for partners to help us build the next chapter of the Arizona Highlands. Whether through infrastructure enhancement, innovative housing solutions, or tech-forward industrial development, Gila County is "Open for Business" and ready to hit the ball out of the park.

Project Details

• Reference ID: GIL-RFP-2026-009
• Department: Public Health & Community Services
• Department Head: Joshua Beck (Director of Public Health & Community Services)

Important Dates

• Questions Due: 2026-08-04T21:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Cost Proposal (40 pts) —

  The Evaluation Committee will evaluate the Offeror's Pricing Schedule and Pricing Methodology Narrative. Consideration may be given to the reasonableness, competitiveness, completeness, transparency, and overall value of the proposed pricing structure. The County is not required to award a contract to the Offeror submitting the lowest pricing.

• Technical Approach and Scope Understanding (25 pts) —

  The Evaluation Committee will evaluate the Offeror's understanding of the services requested and the effectiveness of the proposed approach to performing weatherization, rehabilitation, HVAC, energy-efficiency, health and safety, and related residential repair services. Consideration may be given to quality control procedures, safety practices, communication methods, work order management processes, scheduling practices, inspection procedures, and the Offeror's ability to successfully perform the required services.

• Relevant Experience and Past Performance (15 pts) —

  The Evaluation Committee will evaluate the Offeror's demonstrated experience performing similar services and successfully completing comparable projects. Consideration may be given to the relevance, complexity, size, and successful completion of prior projects, as well as information obtained from references regarding quality of work, responsiveness, reliability, communication, and overall customer satisfaction.

• Compliance and Regulatory Capacity (10 pts) —

  The Evaluation Committee will evaluate the Offeror's ability to comply with applicable federal, state, and local requirements associated with the services contemplated by this solicitation. Consideration may be given to licensing, certifications, lead-safe renovation requirements, federal program experience, reporting capabilities, recordkeeping practices, safety programs, and overall ability to comply with contractual and regulatory obligations.

• Organizational Capacity and Staffing (10 pts) —

  The Evaluation Committee will evaluate the qualifications, certifications, experience, availability, and organizational structure of the personnel proposed to perform the work. Consideration may be given to staffing levels, management structure, availability of key personnel, use of subcontractors, ability to manage multiple work orders simultaneously, and the overall capacity of the Offeror to successfully perform services throughout the contract term.

Submission Requirements

• Qualification and Certification Form (required) —

  Please download the below documents, complete, and upload.

• Relevant Experience and References Form (required) —

  Please download the below documents, complete, and upload.

• Certification Regarding Debarment, Suspension, and Other Responsibility Matters (required) —

  The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
  2. Have not within a three-year period preceding this bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
  3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
  4. Have not within a three-year period preceding this bid had one or more public transactions (Federal, State, or local) terminated for cause or default.

  I understand that a false statement on this certification may be grounds for rejection of this bid or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to five years, or both.

   

• Explanation of No Certification of Regarding Debarment, Suspension, and Other Responsibility Matters —

  If you are unable to confirm the previous question certifying no debarment, suspension, and other responsibility matters, please explain here. 

• Certification of Intentions Concerning Subcontracting (required) —

  At this time of submission, is it your intention to subcontract a portion of the work? 

• List of Subcontractors (required) —

  Please upload a list of any subcontractors to be used in performing the services.

  The list must include the subcontractor(s) name(s), address(es), phone number(s), and Arizona Registrar of Contractors license number(s).

• Legal Arizona Workers Act Compliance (required) —

  Offeror hereby warrants that it will, at all times during the term of this Contract, comply with all federal immigration laws applicable to Offeror's employment of its employees and with the requirements of A.R.S. § 41-4401 and 23-214(A) (together the “State and Federal Immigration Laws”). Offeror shall further ensure that each subcontractor who performs any work for Offeror under this Contract likewise complies with the State and Federal Immigration Laws. County shall have the right at any time to inspect the books and records of Offeror and any subcontractor in order to verify such party’s compliance with the State and Federal Immigration Laws.

  Any breach of Offeror's warranty of compliance with the State and Federal Immigration Laws, or of any other provision of this section, shall be deemed to be a material breach subjecting Offeror to penalties up to and including suspension or termination of this Contract. If the breach is by a subcontractor, and the subcontract is suspended or terminated as a result, Offeror shall be required to take such steps as may be necessary to either self-perform the services that would have been provided under the subcontract or retain a replacement subcontractor as soon as possible so as not to delay project completion.

  Offeror shall advise each subcontractor of County’s rights, and the subcontractor’s obligations, under this Article by including a provision in each subcontract substantially in the following form: “Subcontractor hereby warrants that it will always during the term of this contract comply with all federal immigration laws applicable to Subcontractor’s employees, and with the requirements of A.R.S. §23-214(A). Subcontractor further agrees that County may inspect the Subcontractor’s books and records to ensure that Subcontractor is in compliance with these requirements. Any breach of this paragraph by Subcontractor will be deemed to be a material breach of this Contract subjecting Subcontractor to penalties up to and including suspension or termination of this Contract.

  Any additional costs attributable directly or indirectly to remedial action under this Article shall be the responsibility of the Offeror.

   

• Israel Boycott Certification (required) —

  Offeror hereby certifies that it is not currently engaged in and will not, for the duration of this Contract, engage in a boycott of Israel as required by A.R.S. § 35-393.01. Violation of this certification by Offeror may result in action by County up to and including termination of this Contract.

  Offeror further agrees that if the Offeror becomes aware, during the term of this Contract, that the Offeror is not in compliance with this Certification, Offeror shall notify the County within five (5) business days after becoming aware of the noncompliance. If the Offeror does not remedy the noncompliance within 180 days after sending notice of noncompliance, this Contract shall automatically terminate.

  Unless and until the District Court’s injunction in Jordahl is stayed or lifted, the Anti-Israel Boycott Provision (A.R.S. § 35-393.01 (A)) is unenforceable and the State will take no action to enforce it.

• Certification of No Forced Labor (required) —

  Offeror does not currently, and agrees for the duration of this Contract that it will not, use:

  1. The forced labor of Ethnic Uyghurs in the People’s Republic of China;
  2. Any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China; and
  3. Any contractors, subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of Ethnic Uyghurs in the People’s Republic of China

  Offeror further agrees that if the Offeror becomes aware, during the term of this Contract, that the Offeror is not in compliance with this Certification, Offeror shall notify the County within five (5) business days after becoming aware of the noncompliance. If the Offeror does not remedy the noncompliance within 180 days after sending notice of noncompliance, this Contract shall automatically terminate.

• Offer Page (required) —

  Please download the below documents, complete, and upload.

• Cover Page (required) —

  Please include a brief cover letter introducing the proposing firm or individual highlighting relevant experience and stating the interest in this project.

• Project Team (required) —

  Please include an overview of the proposed team including resumes of key personnel, their roles, and relevant experience.

• Project Approach and Methodology (required) —

  A detailed explanation of the proposed approach to completing the project.

• Pricing Methodology and Assumptions (required) —

  Provide a brief narrative describing Offeror's pricing methodology and identifying any assumptions, exclusions, minimum charges, mobilization fees, travel charges, subcontracting considerations, and other factors that may affect pricing under the resulting contract. The Pricing Table shall govern for evaluation purposes in the event of any discrepancy between the Pricing Table and the narrative response.

• Approach to Work Order Management and Scheduling (required) —

  Describe how the Offeror will receive, schedule, track, and complete individual work orders issued under the resulting contract. Include anticipated response times, scheduling practices, communication methods, project tracking procedures, and the Offeror's ability to manage multiple assignments simultaneously.

• Subcontractor Management Plan (if applicable) (required) —

  If the Offeror intends to utilize subcontractors, describe the anticipated use of subcontractors, methods for selecting and managing subcontractors, quality control procedures, and measures that will be implemented to ensure compliance with all contract requirements. If no subcontractors will be utilized, state "Not Applicable."

• Lead Renovator Certified Firm Certificate (required) —

  Please upload a copy of your Lead Renovator Certified Firm Certificate. If your firm does not currently have an active Lead Renovator Certified Firm Certificate, please upload your plan for obtaining the required certification.

• Lead Renovator Certifications for Individual Staff Members (required) —

  Please upload a copies of Lead Renovator Certifications for your individual staff members. If the staff who will be assigned to these projects do not have active Lead Renovator Certification(s), please upload your plan for obtaining the required certification(s).

• Arizona Registrar of Contractors License(s) (required) —

  Please upload proof of Arizona Registrar of Contractors license(s).

• Unique Entity Identifier (UEI) (required) —

  Please enter your federal Unique Entity Identifier (UEI) number.

• Weatherization Certifications and Training Documentation (required) —

  Please upload documentation demonstrating current certifications and training held by proposed personnel including, but not limited to: EPA Renovation, Repair and Painting (RRP); OSHA 10-Hour Training; OSHA 30-Hour Training; Building Performance Institute (BPI) Certifications; Energy Auditor Certification; Quality Control Inspector Credentials; OptiMiser Training; WAP Boot Camp; Building Science Principles; and Success with Weatherization.

  If the Offeror does not currently possess all required certifications, upload a Certification Acquisition Plan identifying certifications currently held and certifications that will be obtained prior to performing work requiring those credentials.

• DPS Level 1 Fingerprint Clearance Card Compliance (required) —

  This solicitation requires all employees who provide direct services under the resulting contract to possess a current Arizona Department of Public Safety (DPS) Level 1 Fingerprint Clearance Card.

  By confirming below, the Offeror certifies that all employees who will be assigned to provide direct services under the resulting contract possess a valid Arizona DPS Level 1 Fingerprint Clearance Card, or that any employee assigned to provide direct services will obtain and maintain a valid Arizona DPS Level 1 Fingerprint Clearance Card prior to performing work under the contract.

  Gila County reserves the right to request documentation verifying compliance at any time during the solicitation process or contract term.

• Davis-Bacon Wage Determination —

  Please download the below document.

• Certification Regarding Lobbying (required) —

  Please download the below documents, complete, and upload.

• Supplemental Documentation or References —

  Please upload any additional information, documentation, or references that you believe Gila County should consider when evaluating your proposal.

• Representative Project Samples (Limit 3) (required) —

  Please upload no more than three (3) samples of previous work that most closely align with the scope of this RFP. Examples should demonstrate your firm’s ability to deliver high-quality results for similar public sector clients.

• Dates advertised in the Payson Roundup (required) —

  Enter any dates this solicitation was advertised in the Payson Roundup

• Lowercase: Response type (required) —

  This will be used to properly label responses in the text of the solicitation. For example:
  "Competitive sealed proposals for the specified..."

  or 

  "Competitive sealed bids for the specified..."

• Uppercasecase: Response type (required) —

  This will be used to determine which response type should be referenced in solicitation text. For example: 

  "Proposals must be in the actual possession..." 

  or
  
  

  "Bids must be in the actual possession..."

• Should this project include a Pricing Table for digital line-item submission? (required) —

  Selecting "YES" will require you to build a Pricing Table in this document. Once published, vendors will be required to enter their specific line-item pricing directly into that table for their proposal to be considered complete.

• Does this project require the vendor to submit representative samples? (required) —

  if YES --  Vendor will be prompted to : upload no more than three (3) samples of previous work that most closely align with the scope of this RFP. Examples should demonstrate your firm’s ability to deliver high-quality results for similar public sector clients. 

• Do you want to include the Project Background in this solicitation? (required) —

  Answering YES will  require you to enter the Project Background in the next question. 

• Project Background (required) —

  Please enter the Project Background: