Downtown Parking Data Services

The Beaverton Urban Redevelopment Agency (BURA) is seeking qualified consultants to interpret on-street parking enforcement data collected through the City of Beaverton's daily parking enforcement operations. The City currently uses Motorola's Vigilant Mobile License Plate Recognition (MLPR) to collect parking session information, which is the primary data source to be interpreted.

Ideally, consultants would be able to establish an API with Motorola for daily data transmittal with all license plate information hashed and anonymous to any end user. Additionally, BURA and City staff would be able to review interpreted data daily, through on online web application.

Project Details

• Reference ID: 26-044
• Department: Community Development
• Department Head: Andy Varner (CDD Director)

Evaluation Criteria

• Proposal Submittal —

  Submissions in response to the RFP shall be submitted electronically through BURA's Portal: https://procurement.opengov.com/portal/beavertonoregon . Proposals are to be submitted Tuesday, June 16, 2026, no later than 2:00 pm.

• Proposal Format and Administrative Requirements —

  Proposals must address all submission requirements and must describe how the services will be provided. Unless otherwise specified, no particular form is required.

• Program Description —

  BURA is dedicated to increasing opportunities for enterprises that have been certified by the State of Oregon, through the Certification Office for Business Inclusion and Diversity (COBID).  A directory of these state-certified firms is available at www.oregon4biz.com/certification. 

   

  BURA has an aspirational goal of a 15% utilization of COBID certified companies in its overall dollar value of contracting and purchasing activities.

• Minimum Requirements —

  TBD

• Schedule of Work —

  The City expects the Proposer selected for award of contract to start work as soon as a contract is signed, if contract is needed.

  The City anticipates all work will be completed on or before June 30, 2029. 

• Project Understanding —

  The proposer shall include a statement to demonstrate its understanding of the City's data interpretation needs, including but not limited to:

  • The role of the Proposer and associated staff.
  • How the Proposed solution addresses listed data points requested in 2.2.
  • The Proposer's commitment to data security

  Scoring Method:

  0-5 Points

  Weight (Points):

  20  (20% of Total)

• Qualifications —

  Proposals shall demonstrate the qualifications and experience of the personnel who will work directly with the City rather than describing the general experience and qualifications of the firm. The focus should be on recent and local and/or comparable project experience within the last five (5) years that is relevant to the scope of work outlined in this RFP.  Include the following information:

  General Qualifications of the Proposer and software solution:

  • List Proposer experience working with at least three (3) similar municipalities requesting similar data solutions
  • Provide and deliver a working platform to interpret collected parking data.

  Scoring Method:

  0-5 Points

  Weight (Points):

  20  (20% of Total)

• Substantive Requirements —

  Proposal Content

  With the Scope of Work in mind, submit statements of project approach and understanding that include the following:

  • A description of the proposed work tasks and activities, the methodology that will be used to accomplish them, and identify the team members who will work on each task.
  • A description of the proposed work products that will result from each task or activity.
  • A description of any points of input and review with City staff.
  • A description of the time frame estimated to complete each task.
  • A description of how you will meet the goals of the project and the characteristics described in the scope of work.
  • A description of the process or tools required by the scope of work.
  • To the extent applicable, a description of and a stated rational for any proposed alternative approaches to stated objectives of this project.

   

  Contract Price

  Submit a cost proposal for the services described under the “Scope of Work.”  The City anticipates the cost proposal will be based on a pricing model of services provided on an hourly rate.  In which instance, include a table of the hourly rates for each member of the project team.  Break the cost proposal down by each of the deliverables described in the Scope of Work section.  For each of the deliverables, estimate the rate and number of hours of work for each team member to complete the deliverable, plus any other anticipated expenses, direct or indirect, for each deliverable.

  While the City anticipates the cost proposal will be based on a services-provided-on-an –hourly-rate pricing model, a cost proposal may be based on any desired pricing model, including, without limitation: (i) services provided on retainer or for a flat fee, (ii) services provided on an hourly basis, (iii) services provided on a combination of a retainer, flat fee or hourly rate, or (iv) some other method of payment.  In any event, provide sufficient information to allow the City to estimate total contract price for services described under the “Scope of Work” heading of this Informal Solicitation. To this end, please comply with the following requirements when preparing the cost proposal if based on a cost model other than services provided on an hourly basis:

  • If some or all services will be provided on a retainer or flat fee basis, identify the services so provided and state who will perform the services.
  • If some or all services will be provided at an hourly rate, identify each of those services and provide the hourly rate for each key staff person available to perform the service.
  • Identify how travel expenses (travel, meals and lodging) are billed and any reimbursement limits placed on such expenses.
  • Identify any other anticipated expenses, direct or indirect, that affect cost.

   

• Proposer Shall —
  • Provide a solution that provides next-day visual insights to the nearly 150 block faces and five (5) off-street parking lots (approx. 1200 parking spaces) which support public parking within Downtown Beaverton. 
  • The proposed solution shall include, but is not limited to interpreting and displaying: 
    • Inventory
    • Occupancy (high and average)
    • Length of stay
    • Space turnover
    • Collection coverage
    • Daily collections (and averages)
    • Daily and weekly parkers
    • Permit and citation data 
  • Retrieve parking data by API with Motorola Solutions, the city's Mobile License Plate Recognition System (MLPR). Manual data transfers will not be provided. 
  • Describe how MLPR data is anonymized and securely stored. 
  • Include pricing for an API with Passport Inc., the City's Parking Citation Management System (PCMS).  
• Project Approach & Understanding —

  The proposer shall include a detailed statement of its approach to the project.  Include the following information and additional relevant details not listed below.

  • List Proposer experience working with at least three (3) similar municipalities or other public agencies requesting similar data solutions. 
  • Provide Proposer process for updating and adjusting map values when the on-street parking landscape and/or regulations shift. 
  • Provide Proposer process for client requested views and adjustments in data points.
  • Provide examples of data exports and scheduled reports, if applicable.  
  • Provide the Proposer's process for ensuring data confidentiality and any safeguards in place. 
  • Provide proposed costs for API integration with Passport Inc and Motorola Solutions 

  Scoring Method:

  0-5 Points

  Weight (Points):

  60  (60% of Total)

• Procurement Method —

  BURA is conducting this Informal Solicitation pursuant to pursuant to Beaverton Purchasing Code Section 47-0290. BURA seeks proposals that will enable the BURA to determine which service provider and solution will best meet BURA’s needs. BURA expects this Informal Solicitation will result in a single contract with a single vendor for the preferred solution.

• Evaluation Criteria —

  Below is the evaluation criteria that will be used to evaluate the proposals:

  1.           Project Understanding – [20%]

  2.           Qualifications – [60%]

  3.           Project Approach and Schedule – [20%]

• Questions and Clarifications —

  All questions regarding this project proposal shall be submitted through the portal.

• Investigation of Reference —

  BURA may investigate the qualifications of a Proposer, including but not limited to: successful performance of similar services; compliance with specifications and contractual obligations; its completion or delivery of services on schedule; and its lawful payment of suppliers, subcontractors, and workers. BURA may request references in addition to those provided by the Proposer, may investigate any references whether or not furnished by the Proposer, and may investigate the past performance of any Proposer.  

• Clarification of Proposals —

  BURA reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information necessary to properly evaluate a particular proposal, but will not, in any way, provide an opportunity to change any fee amount originally proposed.  Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of the firm’s proposal.

• Contract Award —

  BURA may award one contract or multiple contracts, as a result of this procurement. Upon completion of the evaluation process, the selection committee will advise the Proposers of its number one selection via email to all proposers.

• Business License/Taxpayer ID Number —

  A Proposer awarded a contract shall obtain a City of Beaverton business license as required by Beaverton Code Section 7.01 prior to beginning work under this contract and must pay all fees due under the Business License Law during the term of the contract.

  A Proposer awarded a contract shall complete an IRS Form W-9 for BURA and provide BURA with either the Proposer’s Social Security Number or federal taxpayer ID number. This number is requested pursuant to BPC 47-0770 of the Beaverton Purchasing Code. Social Security numbers provided pursuant to this requirement will be used for the administration of state, federal, and local tax laws.

• Award Consideration —

  Whether to award a contract shall be determined by BURA in its sole and absolute discretion to be in its best interest. BURA reserves the right to withdraw any and/or all items from award consideration. 

• Contract Administrator and Single Point of Contact —

  The Contract Administrator will be Casey Graziano, who can be reached by telephone at (503) 616-1028 or by e-mail at cgraziano@beavertonoregon.gov. 

• Insurance Requirements —

  Contractor will be expected to meet the insurance requirements of BURA when entering a contract, and a sample contract will be provided.

• Form of Contract —

  A copy of the standard Professional Service contract which BURA expects the successful firm or individual to execute is included as Attachment “A”.  The contract will incorporate the terms and conditions from this RFP document, the submitted proposal and negotiated terms.

• Insurance Certification —

  Contractor will be expected to meet the insurance requirements of BURA when entering a contract, and a sample contract will be provided.

• Multi-Year Contract —

  At the conclusion of the first contract term, the contract may be renewed under similar terms for up to two (2) additional one-year terms at the option of the City.

• No Contractual Obligation —

  BURA is not obligated because of the submission of a proposal to enter into a contract with any Proposer and has no financial obligation to any Proposer arising from the RFP. 

• Nondiscrimination —

  The consultant agrees that, in performing the work called for by this proposal, the consultant shall comply with all federal, state, and local civil rights and rehabilitation laws prohibiting discrimination because of race, sex, national origin, religion, age or disability, and shall comply with all applicable provisions of ORS 279C.500 through 279C.565. 

Submission Requirements

• Proposal (required) —

  Please refer to the Scope of Work & Proposal Content and Format.

• Authorized Signatory Name & Title (required)
• Is your firm currently certified by the State of Oregon COBID office? (required)
• If yes, what Certifications do you hold and provide certification number.
• ATTESTATION of COMPLIANCE with TAX LAWS (required) —

  By confirming, the authorized signatory, hereby attest that: 

  1. I am an authorized agent of Bidder/Proposer, and I have full authority from Bidder/Proposer to submit this attestation and accept the responsibilities stated herein.

  2. I have knowledge regarding payment of taxes of Bidder/Proposer, and to the best of my knowledge, Bidder/Proposer is not in violation of any Oregon tax laws, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318. 

  3. Bidder/Proposer shall provide written notice to BURA within two business days of any change to its compliance with tax laws.

• By confirming, the authorized signatory verifies that they are a duly authorized officer of the company, and that their confirmation attests that information provided in response to this Request for Proposal Solicitation is accurate. (required) —

  Request For Proposal 26-044 Downtown Parking Data Services

• Expected Contract Initial Term (required) —

  Example: expected to commence on or about 12 July 2023 and end on or before 12 July 2024

• How many additional 1-year term renewal options? (required) —

  Standard Contracts are for a total of 5 years (Initial + Renewal) unless approved by purchasing.