Pierce County is the second largest county in the state with over 590,000 registered voters. As with all counties in the State of Washington, Pierce County conducts all elections by mail and typically holds four (4) elections per year.
- Administrative Questions
- Proposer Confirmation (required) —
As an authorized representative of the Proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.
I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.
I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).
In order to induce the County to consider this proposal, the Proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and Proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.
- Ownership and Copyright of Submitted Materials (required) —
By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Proposer pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Proposer. The Proposer shall not copyright, or cause to be copyrighted, any portion of items submitted to the County in response to this procurement.
- Supplemental Attachment Confirmation (required) —
I confirm I have reviewed the content of the following attachments included under this RFP: Sample Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.
- Insurance Requirements (required) —
By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:
- Commercial General Liability Insurance: Required on all contracts. Standard levels are $1M occurrence/$2M aggregate (may be higher/lower, depending on value of contract and type of service).
- Commercial Automobile Liability Insurance: Required when the Contractor uses owned, rented, or leased automobiles to complete the services as required per the contract. Higher coverages may be required for fleet/large passenger vehicles.
- Workers Compensation Insurance: As required by Washington State.
- Professional Liability or Errors and Omissions Insurance: If the Contractor provides services such as analysis, consulting, counseling, daycare, legal, medical, nursing, pastoral, medical, or other services that require professional licensing.
- Abuse and Molestation: If the Contractor will be working directly with youth under the age of 18, elderly, disabled or other vulnerable populations.
- Cyber/Privacy and Security Insurance: If the Contractor is doing work that could give the Contractor access to personal or sensitive information from within the County's network or on the Contractor's personal computer, or lead to breaches of security, leading to a loss of privacy or identity theft.
- Crime/Employee Dishonesty Insurance: If the Contractor is in the custody or control of Pierce County funds such as cash, credit cards, checks or physical property.
- Other insurance(s) applicable to services being purchased: Such as Excess or Umbrella Liability Insurance if the contract is in excess of $500,000.
In addition:
- Pierce County shall be named as an "Additional Insured" which must be provided in the insurance endorsement; and
- Insurance requirements also apply to any subcontractors hired by the main Contractor to deliver services, where applicable.
Please see "Exhibit D" in the SAMPLE AGREEMENT under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.
- Debarment Certification (required) —
As an authorized representative of the Proposer, I certify to the best of my knowledge and belief that the organization and its principals:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
- Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
- Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
- Have not within a three-year period preceding this proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
- Does not employ any person nor contracts with any person or agency excluded from participation in federal health care programs under either 42 U.S.C. 1320a-7 (§§1128 or 1128A Social Security Act) or debarred or suspended.
By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.
- Organization Information
- Authorized Individual (required) —
Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.
- Organization Information (required) —
Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.
- Ownership Type (required) —
Must choose at least two (2) answers: Profit status (1 or 2) and organizational structure (3, 4, 5, or 6).
- Organization Contacts (required) —
Please provide the name, phone, and email for:
- Executive Director/CEO/President
- Financial Manager/CFO
- Contract Manager
- Organization Tax ID Number (required) —
Please provide the Employee Identification Number (EIN).
- Washington State Unified Business Identification (UBI) Number (required) —
Please provide the organization's UBI number.
WARNING: Failure to provide a UBI number will be cause for the application to be disqualified from competition.
- Proposer Confirmation
- Financial Resources and Auditing (required) —
Using Attachment B, Part 3, the Proposer (if requested by The County) shall submit proof of adequate financial resources that would be available to the Proposer for the execution and completion of the work as required. Required financial information may include, but not be limited to, the following:
- Audited financial statements (balance sheets, statements of income and stockholders’ equity, and statements of cash flows) for each of the most recently completed three fiscal years, including notes to financial statements, independent auditors’ reports, annual reports to stockholders, and SEC Form 10K reports (for publicly held corporations).
- Certification by the chief financial officer or the Proposer’s independent auditor stating that the Proposer has adequate financial resources for the prosecution and completion of the work called for hereunder.
- The names, addresses, e-mail addresses, telephone and fax numbers of at least one contact person from the Proposer’s principal financial or banking organization and the Proposer’s independent auditor. The contact persons shall be duly authorized by the Proposer to provide information and discuss the adequacy of the Proposer’s financial resources. Upon the County’s request, the Proposer shall provide written authorization permitting the County or its designee access to information documenting the adequacy of the Proposer’s financial resources.
- A current copy of the Proposer’s Dun and Bradstreet report(s), if requested by the County. The County reserves the right to audit the Contractor throughout the term of this contract to assure the Contractor’s financial fitness to perform and comply with all terms and conditions contained within this contract. The County will be the sole judge in determining the Proposer’s financial fitness in carrying out the terms of this Contract.
- Potential Onsite Demonstration (required) —
- The County may require a solution demonstration and presentation of all Proposers that are in the Competitive Range as determined by The County. Proposer demonstration teams should include at a minimum the proposed project manager and the technical leads for both software and integration.
- It is required that the Proposer team be on site at the specified facility in or near Tacoma, Washington for the demonstration and presentation(s), and the demonstrated solution must be a live install of the version of the software proposed. A detailed agenda and demonstration script will be provided to finalists in advance of demonstration dates.
- The demonstration will be tailored to prove that the proposed solution will successfully address the stated requirements, while also providing flexibility for future applications.
- During the demonstration, The County will evaluate the following:
- Proposer presentation: Quality of overall presentation. Level of understanding of The County’s needs and scope of project. Ability to demonstrate experience and success with similar projects involving the proposed solution. Soundness of Proposer’s project management and implementation approach
- Solution demonstration: Ability to meet stated requirements. Highlights features, relevance to business process and ease of use. Responses to questions from audience.
- Proposer Capability as an Integrator: The County may provide technical assignments to prospective Proposers along with the aforementioned demonstration scripts. Proposers would then be asked to respond to these assignments during the course of the demonstration.
- Proposal Submission
- Unique Entity Identification (UEI) Number (required) —
An organization must have, at the time of submission, an active UEI number when the funding for the procurement is identified as federal. Please list your UEI as issued by Sam.gov.
Funding may or may not create a subrecipient relationship between the organization and the County.
WARNING: Failure to provide a valid and active UEI number may result in the disqualification of the application from further consideration.
- Proposal Upload (required) —
Please upload your proposal materials here, including completed versions of attachments A, B, C, D, and E
- Does this RFP contain federal funding? (required)
- Multiple Applications (required) —
Will the RFP accept multiple proposals from a single vendor?
- Will proposer interviews be conducted? (required)