Electronic Monitoring

Richland County (County) is seeking electronic proposals from qualified

contractors specializing in technology and services designed to track and monitor detainees to ensure compliance. The anticipated number of detainees to be monitored is over450 at any given time with the average time a detainee is on monitoring of 300 days; however, the County is under no obligation to maintain a minimum or maximum number of participants. The successful contractor shall provide all equipment (hardware and software) necessary for these services. All services shall be performed in accordance with this RFP, Richland County Code of Ordnances Section 2-251, and South Carolina Code of Laws Article 15 Section 24-13-1510 through 24-13-1590.

Background

The Alvin S. Glenn Detention Center (ASGDC) is an essential part of the criminal justice system in Richland County. It is accredited by the American Correctional Association (ACA), the national benchmark for effective operation of correctional systems throughout the United States. ASGDC serves as the intake center for unsentenced misdemeanor and/or felony detainees/inmates and as an incarceration facility for sentenced offenders. It provides facilities for the detention of both unsentenced detainees/inmates and sentenced inmates in a minimum, medium and maximum security environment. The detention center must also serve the needs of all user agencies and individuals, including detainees, staff, law enforcement, the courts, attorneys and community organizations. The County endorses, to the extent consistent with the primary goal of public safety and security, the development of alternatives to incarceration, such as community service and electronic monitoring.

Project Details

• Reference ID: RC-810-RFP-26
• Department: Detention Center
• Department Head: TBD (TBD)

Important Dates

• Questions Due: 2026-07-31T19:00:00.000Z

Evaluation Criteria

• Capability (25 pts) —

  Offeror must provide information demonstrating that the Offeror is qualified to perform the Scope of Services stated herein. This is to include, but is not limited to, equipment, qualifications of company and key personnel, certifications, insurance, licenses, etc. The extent to which the Offeror provided required information from the Scope of Services.

• Relevant Experience (20 pts) —

  Ability of professional personnel proposed for the project.

• Recent, Current and Project Workloads of the Firm (20 pts) —

  Must provide information that reflects adequate and available resources to perform the project, information related to the equipment to be used to perform this project is required.

• Related Experience on Similar Projects (15 pts) —

  Provide a list of recent projects performed that closely relates to the work in this solicitation. Provide a minimum of three (3) similar projects previously performed and include reference information complete with a point of contact, phone number, fax number, email address and physical address.

• Cost Proposal (20 pts) —

  The proposal should include a summary of fees to provide the services requested. Proposed fees shall be valid for a minimum of one (1) calendar year from the contract start date. Cost should be uploaded as a separate file in the Cost Proposal section of Requested Information, and should not be included in the technical proposal.

• Location (1 pts) —

  Offeror must have a local office in order to receive a contract award.

Submission Requirements

• Statement of Assurance, Compliance and Non-collusion (required) —

  By clicking "Please confirm" below, the VENDOR hereby attests that every provision of this Statement of Assurance, Compliance and Non-collusion has been read and understood.

  The VENDOR hereby provides assurance that it’s represented in this Agreement that it:

  1. Shall comply with all requirements, stipulations, terms and conditions as stated in the Submittal/Submittal document; and
  2. Currently complies with all Federal, State, and local laws and regulations regarding employment practices, equal opportunities, industry and safety standards, performance and any other requirements as may be relevant to the requirements of this solicitation; did not participate in the development or drafting
     specifications, requirements, statement of work, etc. relating to this solicitation; and
  3. Is not guilty of collusion with other persons, entities, businesses, and the like possibly interested in this Agreement and in arriving at or determining prices and conditions; and
  4. No person associated with VENDOR is an employee of OWNER;
  5. Should VENDOR have any currently existing agreements with the OWNER, VENDOR must affirm that said contractual arrangements do not constitute a conflict of interest in this Agreement; and
  6. That the person submitting a response to this request for solicitation is an agent who is officially authorized to represent the VENDOR.
• Drug-Free Workplace Certification (required) —

  Can you certify the following?

  In accordance with Section 44-107-30, South Carolina Code of Laws (1976), as amended, and as a condition precedent to the award of the above-referenced contract, the vendor (hereinafter contractor) certifies on behalf of the contractor that the contractor will provide a drug-free workplace by:

  1. publishing a statement notifying employees that the unlawful manufacture, distribution, dispensations, possession, or use of a controlled substance is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of the prohibition;
  2. establishing a drug-free awareness program to inform employees about:
     1. the dangers of drug abused in a workplace;
     2. the person’s policy of maintaining a drug-free workplace;
     3. any available drug counseling, rehabilitation, and employee assistance programs: and
     4. the penalties that may be imposed upon employees for drug violations;
  3. making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by item (A);
  4. notifying the employee in the statement required by item (A) that, as a condition of employment on the contract or grant, the employee will:
     1. abide by the terms of the statement; and
     2. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after the conviction;
  5. notifying Richland County within ten days after receiving notice under item (D) (2) from an employee or otherwise receiving actual notice of the conviction;
  6. imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee convicted as required in Section 44-107-50; and
  7. making a good faith effort to continue to maintain a drug-free workplace through implementation of the items above.
• Non-Compliance Justification (required) —

  Upload a document detailing why your company cannot provide Drug Free Workplace certification.

• Prompt Payment Certification (required) —

  Can you certify that you comply with the County's Prompt Payment requirements?

  1. Subject to the provisions on retainage provided in Paragraph (B) below, when a subcontractor has satisfactorily performed a work item of the subcontract, the Contractor must pay the subcontractor for the work item within seven (7) calendar days of the Contractor’s receipt of payment from Owner. A subcontractor shall be considered to have “satisfactorily performed a work item of the subcontract” when the Owner pays the Contractor for that work item.
  2. The Contractor may withhold as retainage up to five (5%) percent of a subcontractor’s payment until satisfactory completion of all work items of the subcontract. “Satisfactory completion of all work items of the subcontract” shall mean when the Owner accepts the last work item of the subcontract. The Contractor must release to the subcontractor any retainage withheld within seven (7) calendar days from the date the Contractor receives payment from the Owner for the last work item of the subcontract or within seven (7)
     days from Owner’s acceptance of the last work item of the subcontract, whichever is the latest to occur.
     However, upon documentation of good cause provided by the contractor and written concurrence by the Director of Construction, the Contractor may continue to withhold the 5% retainage.
  3. Prior to receiving payment of each monthly estimate, the Contractor shall certify to Owner that the construction estimate is complete and that all subcontractors have been paid for work covered by previous estimates, in accordance with sections A and B.
  4. Failure to comply with any of the above provisions shall result in one or more of the following sanctions:
     1. no further payments to the Contractor unless and until compliance is achieved;
     2. the Contractor being placed in default; and/or
     3. the Contractor being declared delinquent, such delinquency being subject to procedures and penalties provided in the Standard Specifications.
• Illegal Immigration (required) —

  Do you certify that you will comply with the applicable requirements of Title 8, Chapter to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [07-7B097- 1].

• Commercial Nondiscrimination Certification (required) —

  Offeror herby certifies and agrees that the following information is correct: In preparing its response on this project, the Offeror has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in “discrimination” as defined in the County’s Commercial Nondiscrimination Ordinance, Section 2-647: to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier, commercial customer on the basis of race, color, religion, ancestry or national origin, sex, age marital status, sexual orientation or on the basis of disability or other unlawful forms of discrimination. With limiting the foregoing, “discrimination” also includes retaliating against any person or to her entity for reporting any incident of “discrimination.” With limiting any provisions of the solicitation for response for this project, it is understood and agreed that, if this certification is false, such false certification will constitute ground for the County to reject the response submitted by the Offeror on this project, and termination of any Contract awarded based on the response. As part of the its response, the Offeror shall provide to the County a list of all instances within the immediate past 4 years where there has been a final adjudication determination in a legal or administrative proceeding in the State of South Carolina that the Offeror discriminated against its Subcontractors, vendors, supplier or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a response to the County, the Offeror agrees to comply with the County’s Commercial Nondiscrimination Policy as described under its Commercial Nondiscrimination Ordinance, Section 2-647, and further agrees to cooperate fully with the County in its inquiries relating to compliance with this policy.

• Familiarity Certification (required) —

  The undersigned, having fully familiarized with the information contained within this entire solicitation and applicable amendments, submits the attached proposal and other applicable information to the County, which I verify to be true and correct to the best of my knowledge.

  I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, supplies or equipment, or services, and is in all respects, fair and without collusion or fraud. I agree to abide by all conditions of this solicitation and certify that I am authorized to sign this proposal.

  By clicking "Please confirm" below, I certify, under penalties of perjury, that the below company complies with section 12-54-1020(B) of the SC Code of Laws 1976, as amended, relating to payment of any applicable taxes. I further certify that this proposal is good for a period of one hundred and twenty (120) days, unless stated otherwise on the proposal form.

• Debarment Certification (required) —

  Offeror certifies, by clicking "Please confirm" below, that neither it nor its principals, nor its prospective subcontractors are presently debarred, suspended, or proposed for debarment by Richland County or any state or federal department or agency.

• Upload a Certificate of Insurance (required) —

  Upload a Certificate of Insurance indicating the minimum coverages listed in this solicitation. 

• Technical Proposal (required) —

  Upload a copy of your proposal here.  

  Do not include any pricing information in your proposal. 

• Pricing Proposal (required) —

  Upload your Price Proposal here.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Type of Solicitation (required)
• Will there be a Pre-Proposal Meeting? (required)
• Attendance for Pre-Proposal Meeting (required)