Active SLED Opportunity · MISSISSIPPI · MISSISSIPPI DEPARTMENT OF HEALTH
AI Summary
Mississippi Department of Health seeks proposals for a comprehensive EMS capacity assessment to develop a regionalized EMS plan. The project aims to improve EMS quality, reduce costs, strengthen workforce, and enhance coordination across rural areas. Proposals due July 24, 2026.
The State of Mississippi, through the Mississippi State Department of Health (MSDH), seeks proposals from qualified vendors to conduct a comprehensive assessment of Mississippi's statewide prehospital medicine environment (emergency medical services - EMS) and to develop a practical, evidence-informed plan for regionalized EMS services. The assessment shall inform future policy, funding priorities, quality improvement, workforce strategy, medical oversight, data modernization, and implementation strategies consistent with the Rural Health Transformation initiative.
MSDH seeks actionable guidance for expanding successful in-state strategies and identifying applicable national models suitable for a rural environment with a large underserved and medically vulnerable population. The selected vendor shall provide recommendations that preserve county contractual autonomy while advancing cross-county response capabilities, strengthening physician medical control, improving coordination for interfacility transfers, enhancing emergency medical dispatch operations, and supporting sustainable EMS delivery statewide.
The State intends to develop and implement a regionalized approach to EMS and prehospital medicine that supports the following goals:
Mississippi operates within a highly variable EMS response environment. Private EMS providers serve a substantial portion of the state, with additional EMS coverage provided through county-based, hospital-based, third-party, and fire-based service models. This decentralized structure presents local, state, and regional challenges that have historically been evaluated primarily through county-specific or regional perspectives.
Historically, Mississippi has focused primarily on ambulance transport. This assessment shall evaluate the full prehospital care continuum, beginning with the initial call to an emergency communications center and continuing through arrival of the patient at the final hospital destination. The review shall include traditional ground and air ambulance responders, non-transport EMS providers, first responders, law enforcement, and community members who provide life-saving care prior to or in conjunction with transport EMS providers.
Rural EMS systems are under increased strain due to workforce capacity, operational challenges, uneven coverage, hospital transfer patterns, and policy limitations that may inhibit timely and effective care. These pressures can contribute to unnecessary emergency department utilization, hospital readmissions, prolonged interfacility transfers, and increased burden on rural hospitals and local EMS resources.
Cost is reviewed by the Agency Procurement Director and/or designee as it is objectively scored based on the competitiveness of the proposed fees, rates, price, or cost offered. The lowest cost proposed will receive the maximum 40 points allocated to cost. The point allocations for cost on the other offers will be evaluated according to the following formula: Price of the lowest responsive and responsible offer divided by the price of the responsive and responsible offer being rated times the maximum 40 points allocated for cost equals the awarded points.
List all other current agreements/contracts with MSDH, including the dollar amount associated with the agreement/contract and the beginning and ending dates. If no other funds are received, please mark N/A.
Please provide each entry in the following format:
MSDH Program or Agreement/Contract Name #1
Please list the name of each member of your organization’s Board of Directors or other governing body (i.e., trustee, alderman, partner, owner).
Are any members of the governing body or project staff also MSDH employees, MSDH Board Members, or spouses, parents, or children of MSDH employees?
You have indicated that one or more members of your governing body or project staff are also MSDH employees, MSDH Board Members, or spouses, parents, or children of MSDH employees.
Please provide the following for all such individuals:
Does the MSDH Board Member, Employee, or Relative receive more than
$2,500.00 per year in income from the business?
Does the MSDH Board Member, Employee, or Relative own ten (10%) percent or more of the fair market value in the business, either directly or indirectly through another business?
Does the MSDH Board Member, Employee, or Relative have ownership interest in the business, in which the fair market value exceeds $5,000.00?
Is the MSDH Board Member, Employee, or Relative a director, officer, or employee of the business?
I hereby certify that the information set forth above is true and complete to the best of my knowledge and that no MSDH employee, spouse, parent, or child of an MSDH employee, serves as a member of the governing body, project staff, or has an ownership or pecuniary interest in the agreement/contract or organization. I agree to notify MSDH within thirty (30) days if any of these conditions change during the agreement/contract.
In preparing your written response to the narrative questionnaire, you are required to repeat each question, deliverable or service, including the number, or requirement followed by your response. Please provide complete answers and explain all issues in a concise, direct manner. If you cannot provide a direct response for some reason (e.g., your firm does not collect or furnish certain information), please indicate the reason rather than providing general information that fails to answer the question. “Will discuss” and “will consider” are not appropriate answers.
Respond by restating each minimum Vendor requirement and document how your company meets these minimum criteria.
Respond by restating each service listed in RFP's Scope of Services, and confirm your intention to provide the service as described by responding, “Confirmed”. If your firm can provide the service, but not exactly as described, respond, “Confirmed, but with exceptions”, and state the specific exceptions. If your firm intends to provide a listed service through a subcontractor, respond, “Confirmed, service will be provided through subcontractor”, and name the subcontractor. If your firm is currently unable to provide a listed service, respond by stating, “Unable to provide this service”. Any additional details regarding these services should be provided in your responses to the questionnaire, or as additional information included as an appendix to your proposal.
Provide the proposed stakeholder engagement strategy for your company.
Provide a detailed workplan and timeline for the propose workplan and deliverable schedule.
If a vendor objects to any terms, conditions, or requirements listed in the EMS Capacity Assessment, dated Friday, July 10, 2026, including all RFP attachments and amendments, the Vendor must list and explain the exceptions taken. If no exceptions are taken, then the Vendor shall state on the form “No Exceptions Taken.” Failure to indicate any exception will be interpreted as the Vendor’s intent to comply fully with the requirements as written. Failure to complete and/or sign may result in Vendor being determined non- responsive.
Provide a complete résumé of key vendor staff who will be assigned to render services to the Agency, including detailed information on any special training or designations. Specifically identify the principal in charge (executive sponsor), project director/manager, subject matter experts, business analysts, and account executive who will serve as the primary contact for the Agency. Provide each person’s total number of years of experience related to the services being requested in the RFP.
If you have additional information you would like to provide, include it as an additional attachment your proposal. It is the proposer’s sole responsibility to submit information relative to the evaluation of its proposal and the Agency is under no obligation to solicit such information if it is not included with the proposal.
All pricing must be submitted on the fee schedule. Modification or addition to any portion of the fee schedule may be cause for rejection of the proposal.
All pricing must be submitted on the fee schedule. Failure to complete and/or sign the fee schedule may result in Vendor being determined non-responsive. Modification or addition to any portion of the supplied Fee Schedule's format may be cause for rejection of the proposal.
By submitting a proposal in response to the RFP, the offeror certifies that it is not currently excluded or debarred from future contract awards by any political subdivision or agency of any state, federal, local, or county government. Offeror further certifies that it is not an agent of any such person or entity. Offeror certifies that it has not, in the five-year period preceding its offer, been convicted of or had a civil judgment rendered against it for commission of a fraud or criminal offense in connection with obtaining, attempting to obtain, or performance of a public contract; violation of antitrust laws; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Offeror certifies that it is not presently indicted or otherwise criminally or civilly charged with the commission of any of the acts listed herein. Offeror certifies that, within the past five years, it has not had a contract with a governmental entity terminated due to the offeror’s failure to perform, default, or any other action or inaction by the offeror.
Upload the Statement of Compliance (Attachment B).
If a vendor objects to any terms, conditions, or requirements listed in the RFx TBD, dated Friday, July 10, 2026, including all RFP attachments and amendments, the Vendor must list and explain the exceptions taken. If no exceptions are taken, then the Vendor shall state on the form “No Exceptions Taken.” Failure to indicate any exception will be interpreted as the Vendor’s intent to comply fully with the requirements as written. Failure to complete and/or sign may result in Vendor being determined non-responsive.
(if any were posted)
In the event of no Amendments or Addenda to this RFP, you are still required to upload a statement here regarding such.
The applicant certifies that they or any of its principals _____ presently debarred, suspended, proposed for debarment, or declared ineligible for award of federal or state contracts.
Select the answer which best fills in the blank for the applicant.
The applicant certifies that they or any of its principals _____ presently indicted for, or otherwise criminally or civilly charged by a government entity.
Select the answer which best fills in the blank for the applicant.
The applicant certifies that they or any of its principals _____ within the last five (5) years, been the subject of a federal or state criminal proceeding resulting in a conviction or other acknowledgment of fault, been the subject of a federal or state civil or administrative proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000 or other acknowledgment of fault; convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract; violation of Federal or State antitrust statues relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.
Select the answer which best fills in the blank for the applicant.
The applicant certifies that they or any of its principals _____ within the last three (3) years preceding this offer, had one or more contracts terminated for default by any federal agency.
Select the answer which best fills in the blank for the applicant.
The applicant certifies that they or any of its principals _____ within the last twenty-four (24) months, been convicted of a felony criminal violation under federal or state law.
Select the answer which best fills in the blank for the applicant.
Does the applicant have a financial management system that provides records that can identify the source and award-supported activities and provides control and accountability of project funds, property, and other assets?
Does the applicant receive an annual audit in accordance with Uniform Guidance §200.514 (formerly A-133).
What is the most recent fiscal year for which this audit was completed?
Were there any audit findings in the most recent report?
If "Yes", please be sure to provide an explanation in the applicable upcoming question. Failure to provide an explanation may cause your submittal to be deemed non-responsive.
Please upload a copy of your most recent Uniform Guidance §200.514 (formerly A-133) Audit Report.
Please provide any additional information around your Audit Status that you feel is necessary here. This includes an explanation regarding any audit findings in your most recent audit.
If you have nothing to add here, please state that you have no additional information to provide.
You have stated that the applicant does not receive an annual audit in accordance with Uniform Guidance §200.514 (formerly A-133).
Please select the option which best fits the reason why.
If you selected "Other" in the previous question regarding why you do not receive an annual audit in accordance with Uniform Guidance §200.514 (formerly A-133) please specify here.
If your answer to the previous question was not "Other", please respond here with "N/A".
Please submit Independently Audited Financial Statements as part of your proposal.
Upload a copy of your current W9 here.
Proposals shall be submitted no later than the time and date specified for receipt of proposals. The electronic files shall not be password protected, shall be in Portable Document Format (PDF®) or Microsoft Word and/or Microsoft Excel format, and shall be capable of being copied to other media including readable in Microsoft Word and/or Microsoft Excel.
All proposal packages must be submitted to the Agency's OpenGov Procurement portal before 10:00 am CST, Friday, July 24, 2026. Proposals submitted via facsimile (fax) machine will not be accepted. All vendors are urged to take the possibility of delay into account when submitting a proposal.
Timely submission of the proposal package is the responsibility of the Vendor. Proposals received after the specified time will be rejected and maintained unopened in the procurement file. A proposal received at the place designated in the solicitation for receipt of proposals after the exact time specified for receipt will not be considered unless it has been determined by the Agency that the late receipt was due solely to mishandling by the Agency after receipt at the specified address.
The time and date of receipt will be indicated on the electronic proposal when submitted through the Agency's OpenGov Procurement portal.
Each page of the proposal must be numbered. Multiple page attachments and samples should be numbered internally within each document, and not necessarily numbered in the overall page number sequence of the entire proposal. The intent of this requirement is for the Vendor to submit all information in a manner that it is clearly referenced and easily located.
Failure to submit a proposal on the fee schedule provided will be considered cause for rejection of the proposal. Modifications or additions to any portion of the proposal document may be cause for rejection of the proposal. The Agency reserves the right to decide, on a case-by-case basis, whether to reject a proposal with modifications or additions as non-responsive.
Vendors taking exception to any part or section of the solicitation shall indicate such exceptions on the RFP Statement of Compliance and Exception(s) form, Attachment B. Failure to indicate any exception will be interpreted as the vendor’s intent to comply fully with the requirements as written. Conditional or qualified proposals, unless specifically allowed, shall be subject to rejection in whole or in part. The proposal must contain a high degree of acceptance of contract terms and conditions listed in this RFP and the attached Sample Agreement.
A proposal response that includes terms and conditions that do not conform to the terms and conditions in the proposal document is subject to rejection as non- responsive. The Agency reserves the right to permit the Vendor to withdraw nonconforming terms and conditions from its proposal response prior to a determination by the Agency of non-responsiveness based on the submission of nonconforming terms and conditions.
As a precondition to proposal acceptance, the Agency may request the Vendor to withdraw or modify those portions of the proposal deemed non-responsive that do not affect quality, quantity, price, or delivery of the service.
Any Vendor claiming that its response contains information exempt from the Mississippi Public Records Act (Miss. Code Ann. §§ 25-61-1 et seq. and 79-23-1), shall segregate and mark the information as confidential and provide the specific statutory authority for the exemption.
Vendors shall acknowledge which of the following statements is applicable regarding release of its proposal document as a public record. A vendor may be deemed non-responsive if the vendor does not acknowledge either statement, acknowledges both statements, or fails to comply with the requirements of the statement acknowledged.
Enter your MAGIC Vendor Number here. This is a ten (10) digit number that begins with 310.
Guide Instructions are as follows:
Vendor Signatory Authority
If awarded a contract, who would sign on behalf of the company. Please list the full name and title of the individual signing.
EXAMPLE
Name, Title, Address, Phone Number, Email
Offerors shall acknowledge which of the following statements is applicable regarding release of its proposal as a public record. A offeror may be deemed non-responsive if the offeror does not acknowledge either statement, acknowledges both statements, or fails to comply with the requirements of the statement acknowledged. Choose one:
OPTION ONE:
____ Along with a complete copy of its proposal offeror has submitted a second copy of the proposal in which all information proposer or offeror deems to be confidential commercial and financial information and/or trade secrets is redacted in black. Proposer or Offeror acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the PPRB OPSCR Rules and Regulations if the Agency or the Public Procurement Review Board determine redactions were made in bad faith in order to prohibit public access to portions of the proposal, proposal or qualification which are not subject to Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1. Offeror acknowledges and agrees that MSDH may release the redacted copy of the proposal at any time as a public record without further notice to bidder or offeror. An offeror who selects this option but fails to submit a redacted copy of its proposal may be deemed non-responsive.
OPTION TWO:
____ Offeror hereby certifies that the complete unredacted copy of its proposal may be released as a public record by the MSDH at any time without notice to offeror. The proposal contains no information offeror deems to be confidential commercial and financial information and/or trade secrets in accordance with Mississippi Code Annotated §§ 25-61- 9, 75-26-1 through 75-26-19, and/or 79-23-1. Offeror explicitly waives any right to receive notice of a request to inspect, examine, copy, or reproduce its proposal as provided in Mississippi Code Annotated § 25-61-9(1)(a). An offeror who selects this option but submits a redacted copy of its proposal may be deemed non-responsive.
In addition to the complete unredacted version of the proposal, if applicable the offeror shall also submit a copy of the proposal with information the offeror deems confidential commercial and financial information and/or trade secrets in accordance with Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1 redacted in black ink.
By submission offeror acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the PPRB OPSCR Rules and Regulations if the MSDH or the Public Procurement Review Board determine redactions were made in bad faith in order to prohibit public access to portions of the proposal which are not subject to Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1.
I/We understand acknowledge work performed prior to execution is done at the vendor’s own risk and may not be eligible for payment. MSDH reserves the right, in its sole discretion, to determine on a case-by-case basis whether payment is allowable based on the particular circumstances.
What do you intend to be the basis for determining award of this RFP?
Are there minimum requirements or prerequisites for vendors submitting a quote for this RFP?
If so, which of the following apply?
If there are no prerequisites or minimum requirements for this RFP then you may skip this question.
What is the minimum number of years of experience required by the vendor?
Your answer should be structured as if filling in the highlighted area below:
Contractor must have been in business and provided services similar in requirements and scale to those described in this RFP for a minimum of ____ years.
Will the vendor be required to submit Independently Audited Financial Statements as part of their proposal?
Will there be a pre-proposal conference, tour, or site visit for this RFP? And if so, will it be Optional or Mandatory?
NOTE: This does not update the Timeline and the associated Pre-Proposal Conference information shown there. That must be updated on its own.
Will minutes from the optional pre-proposal conference, tour, or site visit be published as part of this RFP?
For how long will the initial contract(s) resulting from this RFP be valid? Please state the number of years or months as applicable.
EXAMPLE
four (4) years
What is the estimated calendar date on which the period of performance for services obtained through this RFP shall begin?
EXAMPLE:
July 1, 2025
What is the estimated calendar date on which the initial period of performance for services obtained through this RFP shall end?
EXAMPLE:
December 31, 2025
Do you wish to disclose the budget for these goods/services as part of this RFP?
The budget can be disclosed at the discretion of the agency but consider the pros and cons of doing so. Disclosing the budget greatly increases the likelihood that bids will match the budgeted amount. Only consider disclosing the budget if funds are limited or it is difficult to estimate the project cost. Disclosing the budget will ensure the bids received are within the budget.
Since you are choosing to disclose the budget as part of this RFP, what is the low range of the budget?
NOTE: Please state as a dollar amount.
EXAMPLE:
$25,000
Since you are choosing to disclose the budget as part of this RFP, what is the high range of the budget?
NOTE: Please state as a dollar amount.
EXAMPLE:
$200,000
Since you are choosing to disclose the budget as part of this RFP, what is the maximum or not to exceed amount of the budget for the goods/services to be obtained through this RFP?
NOTE: Please state as a dollar amount.
EXAMPLE:
$250,000
What is the RFx Number for this procurement?
Is there any federal grant money being used with this procurement?
Will the business associate agreement be used?
Please specify the cost center information. Be sure to include the % of each cost center. If there are multiple cost centers, please separate each with a comma and be sure they add up to 100% or your posting will not be approved.
EXAMPLE 1
1301010707 100%
Please specify the functional area information. Be sure to include the % of each functional area. If there are multiple functional areas, please separate each with a comma and be sure they add up to 100% or your posting will not be approved.
EXAMPLE 1
13010101000000DV 100%
Please specify the internal order information. Be sure to include the % of each internal order. If there are multiple internal orders, please separate each with a comma and be sure they add up to 100% or your posting will not be approved.
EXAMPLE 1
30000035771 100%
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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