Enterprise Resource Planning (ERP) Software-as-a Service (SaaS) Solution

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified vendors for a modern, cloud-based Software-as-a-Service (SaaS) Enterprise Resource Planning (ERP) solution to support RTD’s core business functions. This procurement is focused on the selection of the ERP software platform and its capabilities to meet RTD’s business needs. As mentioned earlier, there will be a separate and follow-on RFP for the chosen ERP Systems Integrator (SI) services. So, please note that this RFP is for ERP SaaS software providers only.
This RFP has two key objectives: 1) the primary objective is to identify an ERP solution to replace RTD’s existing Oracle E-Business Suite (EBS) across finance, procurement, and inventory management; and 2) the secondary objective is to invite the same ERP solution proposer to also propose its solution for human resources business functions. The RTD is seeking this dual objective strategy to “eventually” align with its strategic goal to be served by one-single ERP solution for all of its administrative business needs.
In support of this RFP, RTD has developed detailed, agency-specific business and functional requirements for the finance, procurement, and inventory management functions; and for human resources (HR), RTD is using a set of representative HR requirements that are reflective of public transit agency HR business needs. 
Evaluation will focus on finance, procurement and inventory requirements, along with how the proposer brings in the HR modules/functionality to meet and align with RTD’s long-term vision of a “single-ERP platform” for all of its business needs. RTD will review proposals for alignment with requirements, long-term strategic fit, and overall value; including the maturity, flexibility, and extensibility of the proposed platform. RTD is interested in solutions that not only meet current needs but demonstrate the ability to support evolving business requirements, enable seamless integration across all ERP and other functional domains, and drive continuous improvement in business processes and data management.
RTD encourages participation from all qualified ERP vendors and is committed to a fair, open, and competitive procurement process. RTD will select the solution that best meets its overall business needs and long-term strategic objectives.

Background

The Regional Transportation District (RTD) is the sole multi-modal public transit agency serving the Denver metropolitan area, delivering services across a 2,342-square-mile district with a population exceeding three million. Established by the Colorado General Assembly in 1969, RTD is responsible for developing, maintaining, and operating a mass transportation system that meets the mobility needs of the region. The agency provides a comprehensive portfolio of services, including local and regional bus, light rail, commuter rail, paratransit, and microtransit.
RTD delivers its services through a combination of direct operations and contracted partnerships. Governed by an elected Board of Directors, RTD manages a complex organization that includes finance, procurement, human resources, capital planning, police, general counsel, safety, and operational functions. As a public-sector entity, RTD is committed to transparency, accountability, and regulatory compliance, while advancing initiatives that improve operational efficiency and enhance the customer experience through modernization of its systems and processes.

RTD has initiated a comprehensive effort to modernize its enterprise systems environment, with a focus on establishing a cohesive and future-ready Enterprise Resource Planning (ERP) platform. This initiative supports RTD’s broader strategic priorities to enhance operational effectiveness, strengthen data-driven decision-making, and improve the delivery of transit services across the region.

Over time, RTD’s enterprise applications, particularly those supporting ERP business functions, have evolved in a largely decentralized manner. This has resulted in a fragmented systems landscape with limited interoperability, creating challenges in data governance, process efficiency, and enterprise-wide visibility. As a result, business units have increasingly relied on manual processes and supplemental tools to address functional and reporting gaps, introducing inefficiencies and operational risk.

• RTD’s core financial system, Oracle E-Business Suite (EBS), has been in place for nearly two decades and is approaching the end of its supported lifecycle. In addition to risks associated with long-term vendor support, the system has become increasingly costly to maintain and has not kept pace with evolving business needs. Functional limitations, combined with historical configuration and process design decisions, have constrained the agency’s ability to fully leverage system capabilities and achieve modern levels of automation and efficiency.
• In parallel, RTD implemented a cloud-based HCM platform to support HR functions. While this represented a significant step toward modernization, challenges remain in achieving seamless integration and consistent data management across HR and financial domains. These limitations underscore the need for a more unified and cohesive enterprise systems architecture.

The current ERP environment is not sustainable and does not adequately support RTD’s operational or strategic objectives.

RTD is proceeding with a split procurement approach, in phases, first to select the best suited ERP software through this RFP; and then subsequently select a partner to implement the ERP software (SI services) by a separate procurement.

Project Details

• Reference ID: RFP 126DT039
• Department: Information Technology
• Department Head: Brett Feddersen (Chief Information and Technology Officer)

Important Dates

• Questions Due: 2026-07-29T22:00:00.000Z
• Answers Posted By: 2026-08-12T22:00:00.000Z
• Pre-Proposal Meeting: 2026-07-24T19:00:00.000Z — Pre-Proposal briefing will be held via Microsoft Team. Please see link below: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/235532975340359?p=dqYsgglQkxgZ7UwO1E Meeting ID: 235 532 975 340 359 Passcode: oa9yG235

Evaluation Criteria

• Functional Requirements Compliance (20 pts) —

  Volume I – Section 4.0               (Technical Submittal F) 

• SaaS Proposer Qualifications and Experience (8 pts) —

  Volume I – Section 2.0 

• SaaS Solution Overview and Overall Approach (8 pts) —

  Volume I – Section 3.0 

• SaaS Non-Functional Requirements (SLR) Compliance (5 pts) —

  Volume I – Section 5.0                  (Technical Submittal F.1) 

• Integration and Data Architecture (5 pts) —

  Volume I – Section 6.0 

• Product Strategy, Innovation, and Roadmap (5 pts) —

  Volume I – Section 7.0 

• Implementation Ecosystem and Customer Success Model (5 pts) —

  Volume I – Section 8.0 

• Pricing Approach, Structure, and Transparency Cost/Price Proposal (Summary and Detailed Pricing) (19 pts) —

  Volume II – Sections 1.0 – 5.0 

  & 

  Volume II – Cost Submittals A and B  

• Solution Alignment, Fit, and Validation of Proposed Capabilities (10 pts) —

  Demonstration Stage 

• Usability, User Experience, and Navigation (10 pts) —

  Demonstration Stage 

• Demonstrated Functional Capabilities and End-to-End Workflow (5 pts) —

  Demonstration Stage 

Submission Requirements

• In addition to any information required elsewhere in this Solicitation and in the Scope of Work, all responses shall contain and will be evaluated based on the following sections:
• Name and Title of Individual(s) Authorized to Sign the Contract (required) —

  Please enter the full name(s) and title(s) and email address(es) of the individual(s) authorized to sign the contract if awarded to your company. Only list multiple names if multiple individuals are required to sign.

• Name and Title of Respondent’s Authorized Official (required) —

  The following questions are prepared in electronic format, and the Respondent is required to respond in this format. All required certifications, documentation, and response information below shall be answered and provided by an authorized official with binding authority. Electronic selections and confirmations shall be as binding as a signature from the authorized official submitting this response on behalf of the Respondent.

  Please type the full name and title of the authorized official electronically submitting this response. 

• I certify that I have read, understood, and agree to be bound to the terms in the General Instructions, Solicitation Instructions, Award Process, and Legal Notice in this solicitation, and that I am authorized to submit this response on behalf of my organization. (required)
• I certify that I have read, understood and agree, on behalf of the firm submitting this response, to the terms and conditions including, but not limited to, the insurance requirements set forth herein with the exception of any modification requests approved by RTD during the Q&A period. (required)
• TECHNICAL PROPOSAL (required) —

  Submit your Technical Proposal per the instructions in the solicitation.

  DO NOT INCLUDE ANY COST PROPOSAL INFORMATION IN YOUR TECHNICAL PROPOSAL OR IT MAY BE DEEMED NON-RESPONSIVE.

• Open Records Copy of Technical Proposal —

  Submit your Open Records Copy of Technical Proposal per the instructions in the solicitation.

  DO NOT INCLUDE ANY COST PROPOSAL INFORMATION IN YOUR TECHNICAL PROPOSAL OR IT MAY BE DEEMED NON-RESPONSIVE.

• Bid (required) —

  Submit your Bid per the instructions in the solicitation.

  THIS SECTION IS FOR COST ONLY. PLEASE DO NOT INCLUDE ANY ADDITIONAL INFORMATION HERE.

• Open Records Copy of Bid —

  Submit your Open Records Copy of Bid per the instructions in the solicitation.

  THIS SECTION IS FOR COST ONLY. PLEASE DO NOT INCLUDE ANY ADDITIONAL INFORMATION HERE.

• COST PROPOSAL (required) —

  Submit your Cost Proposal per the instructions in the solicitation.

  THIS SECTION IS FOR COST ONLY. PLEASE DO NOT INCLUDE ANY ADDITIONAL INFORMATION HERE.

• Open Records Copy of Cost Proposal —

  Submit your Open Records Copy of Cost Proposal per the instructions in the solicitation.

  THIS SECTION IS FOR COST ONLY. PLEASE DO NOT INCLUDE ANY ADDITIONAL INFORMATION HERE.

• Financial Supporting Documentation (required) —

  Submit your financial supporting documentation per the Financial Records instructions in the solicitation.

• Form of Bid Security Being Submitted? (required)
• Form of Proposal Security Being Submitted? (required)
• Bid Security (required) —
  1. If Contractor selected "Cashier's Check or Certified Check" above, Contractor shall Upload a copy of the signed check (front and back). Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.
  2. If Contractor selected "Bid Bond" above, Contractor shall upload a fully executed bid bond obtained from an authorized Surety Company. Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.
  3. If Contractor selected "Cash" above, Contractor shall deliver the cash to Ron Bibeau at 1660 Blake St, Denver, CO, 80202 in a sealed envelope clearly labeled as Bid Security with the Project No (RFP 126DT039) and Title (Enterprise Resource Planning (ERP) Software-as-a Service (SaaS) Solution)  before the deadline to submit responses to this solicitation. The Contractor shall also upload a letter here stating that the Contractor is delivering their bid security in the form of cash. Contractor shall understand that Bid Security in the form of "Cash" not physically received in original and complete form by RTD before the deadline will be cause for disqualification.
• Proposal Security (required) —
  1. If Contractor selected "Cashier's Check or Certified Check" above, Contractor shall Upload a copy of the signed check (front and back). Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.
  2. If Contractor selected "Bid Bond" above, Contractor shall upload a fully executed bid bond obtained from an authorized Surety Company. Actual Bond document(s) must be received by RTD Procurement Agent within 5 business days.
  3. If Contractor selected "Cash" above, Contractor shall deliver the cash to Ron Bibeau at 1660 Blake St, Denver, CO, 80202 in a sealed envelope clearly labeled as Bid Security with the Project No (RFP 126DT039) and Title (Enterprise Resource Planning (ERP) Software-as-a Service (SaaS) Solution)  before the deadline to submit responses to this solicitation. The Contractor shall also upload a letter here stating that the Contractor is delivering their bid security in the form of cash. Contractor shall understand that Bid Security in the form of "Cash" not physically received in original and complete form by RTD before the deadline will be cause for disqualification.
• SBE CONTRACT REQUIREMENTS CERTIFICATION (required) —

  The Respondent hereby certifies that it has reviewed, understands, and agrees to comply with the requirements of RTD’s SBE Contract Requirements (the SBE Contract Requirements may be accessed directly at https://www.rtd-denver.com/downloads/sbe-contract-requirements) and 49 CFR Part 26 for the entire duration of this Contract. The Respondent also agrees to:

  1. Comply with and implement all requirements of RTD’s SBE Contract Requirements and 49 CFR Part 26 in the award and administration of subcontracts under this Contract;
  2. Perform its obligations and shall require each Subcontractor regardless of the tier to perform its respective obligations under this Contract and the Subcontract(s) in accordance with RTD’s SBE Contract Requirements;
  3. Provide each Subcontractor with a copy of RTD’s SBE Contract Requirements; and
  4. Insert all flow-down provisions in SBE Flow-Down Provision section of the Contract into each Subcontract regardless of the tier.
• SBE Required Enclosures (required) —

  Please download the documents available at this link https://www.rtd-denver.com/downloads/sbe-enclosures. Complete and upload the enclosures.

• CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (required) —
  1. The Respondent certifies to the best of its knowledge and belief that the Respondent and each of its principals:
     1. Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily or involuntarily excluded from covered transactions by any Federal department or agency;
     2. Has not, within the preceding three years, been convicted of or had a civil judgment rendered against him or her for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction; violation of Federal or State antitrust statutes, including those proscribing price fixing between competitors, allocation of customers between competitors, and bid rigging;  commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; or commission of any other offense indicating a lack of business integrity or business honesty;
     3. Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any offense described in paragraph A.2. of this certification; and
     4. Has not within the preceding three years, this certification had one or more public transactions (Federal, State, or local) terminated for cause or default.
  2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this Response.
• CERTIFICATION REGARDING LOBBYING (required) —

  The Respondent certifies, to the best of his or her knowledge and belief, that:

  1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
  2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
  3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

  This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.  Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S Code.  Any person who makes a prohibited expenditure or fails to file or amend the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.

  The Respondent certifies or affirms the truthfulness and accuracy of each statement of this certification. In addition, the Respondent understands and agrees that the provisions of 31 U.S.C.A. 3801, et seq., apply to this certification.

• If your company does any lobbying, explain. (required) —

  If there is no activity to report, type "No"

• CERTIFICATION REGARDING FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION (required) —

  Please download the below documents, complete, and upload.

• ORGANIZATIONAL CONFLICT OF INTEREST DISCLOSURE REQUIREMENTS (required) —
  1. Organizational conflict of interest means that, because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to RTD, or the person's objectivity in performing the Work is or might be otherwise impaired, or a person has an unfair competitive advantage.
  2. Each firm responding to the Solicitation shall provide the statement described in paragraph (c). This requirement will apply individually to any of the firm’s consultants or lower-tier subcontractors that also furnish Work in performance of the Contract to be awarded.
  3. The statement must contain the following:
     1. Name of the firm and the number of the Solicitation in question.
     2. The name, address, telephone number, and federal taxpayer identification number, if applicable, of the firm.
     3. A description of the nature of the Work rendered by or to be rendered on the Contract or related to the Contract.
     4. A statement of any past (within the past 12 months), present, or currently planned financial, contractual, organizational, or other interests relating to the performance of the Contract. For contractual interests, such statement must include the name, address, and telephone number of the client or client(s), a description of the services rendered to the previous client(s), and the name of a responsible officer or employee of the firm who is knowledgeable about the services rendered to each client, if, in the 12 months preceding the date of the statement, services were rendered to RTD or any other client respecting the same subject matter of the Solicitation or directly relating to such subject matter. The client and contract number under which the services were rendered must also be included, if applicable. For financial interests, the statement must include the nature and extent of the interest and any entity or entities involved in the financial relationship. For these and any other interests, enough information must be provided to allow a meaningful evaluation of the potential effect of the interest on the performance of the Contract.
     5. A statement that no actual or potential conflict of interest or unfair competitive advantage exists with respect to the Work to be provided in connection with the Contract or that any actual or potential conflict of interest or unfair competitive advantage that does or may exist with respect to the Contract or related to the Contract has been communicated as part of the statement required by section (c).
  4. Failure of a firm to provide the required statement may result in the firm being determined ineligible for award. Misrepresentation or failure to report any fact may result in the assessment of penalties associated with false statements or such other provisions provided for by law or regulation.

  ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION

  If the Respondent is aware of information bearing on whether a potential conflict may exist, the Respondent shall provide a disclosure statement describing this information as described in the Disclosure Requirements above.

• BUY AMERICA CERTIFICATION (required) —

  Certification Requirement for Procurement of Steel, Iron, or Manufactured Products

  The Respondent must select either the Certificate of Compliance or Certificate of Non-Compliance below.

  1. Certificate of Compliance with 49 USC 5323(j)(1)
     1. The Respondent certifies that it will meet the requirements of 49 USC 5323(j)(1) and the applicable regulations in 49 CFR Part 661.5.
  2. Certificate of Non-Compliance with 49 USC 5323(j)(1)
     1. The Respondent certifies that it cannot comply with the requirements of 49 USC 5323(j)(1) and 49 CFR 661.5, but it may qualify for an exception pursuant to 49 USC 5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 CFR 661.7.
• Bus Testing Certification (required) —

  Please download the below documents, complete, and upload.

• Transit Vehicle Manufacturer (TVM) Certification (required) —

  Please download the below documents, complete, and upload.

• Federal Motor Vehicle Safety Standards (FMVSS) Certification (required) —

  Please download the below documents, complete, and upload.

• BUY AMERICA CERTIFICATION (Rolling Stock) (required) —

  Please download the below documents, complete, and upload.

• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (required) —

  Please download the below documents, complete, and upload.

• Current W9 (required) —

  Please download the below documents, complete, and upload.

• SOLICITATION STATISTICS AND CERTIFICATION OF WORKFORCE (required) —

  Please download the below documents, complete, and upload.

• SELF-INSURANCE ACKNOWLEDGEMENT (required) —

  Public Entity

  Self-Insurance Acknowledgement

  [Licensee/Respondent] is a governmental entity that is either self-insured for or agrees to maintain the coverages set forth below. [Licensee/Respondent] shall have the right to comply with and satisfy any or all of its insurance obligations under the [Agreement/Contract] in lieu of actually obtaining the applicable insurance policies by notifying RTD of [Licensee/Respondent]’s election to be self-insured as to the applicable insurance coverage. The same coverages and limitations prescribed herein shall apply. If requested by RTD at any time, [Licensee/Respondent] shall provide RTD with a letter of such self-insurance in a form reasonably acceptable to RTD.

  In addition, [Licensee/Respondent] shall require that its contractors and subcontractors procure and maintain the following types of insurance, at minimum, with an insurer or insurers and in a form satisfactory to RTD:

• BACKGROUND INVESTIGATION CERTIFICATION (required) —

  Please download the below documents, complete, and upload.

• Colorado Department of Transportation Forms (CDOT) (required) —

  Please download the below documents, complete, and upload.

• Confidentiality and Non-Disclosure Certification for CI & SSI (required) —

  If awarded, I certify that I will sign and submit this certification: 

  CONFIDENTIALITY AND NON-DISCLOSURE CERTIFICATION
  

  1.    I, __________, the undersigned, am an employee or authorized agent of ___________ (“Respondent”).
  

  2.    Respondent, under contract with RTD (“Contract”), has reviewed and accepts its responsibilities for the safe-keeping and non-disclosure of documents containing Critical Infrastructure Information (“CII”) and/or Sensitive Security Information (“SSI”), as described in the Terms and Conditions of the Contract.  

  3.    Respondent further understands that RTD may seek appropriate legal remedies for any violation of this certification.

  By my signature below, I affirm and agree on behalf of the Respondent to the matters set forth above.

  
  FOR _____________
  (Print name of Respondent)

  
  By: _____________
  Name: _____________
  Title: _____________

   
• PII Certification (required) —

  Please download the below documents, complete, and upload.

• The Respondent understands that any condition stated above, clarification of the above, or information submitted on or with this form other than requested will render the quotation non-responsive. (required)
• Basis for Award (required)
• Evaluation type (required)
• Pricing (required)
• Request Financial Records? (required) —

  Adds Financial Records section to Instructions and to Forms to be Completed.

  [Clarification for when financial records will and will not be necessary will be added after discussion with Finance.]

• Multi-vendor award? (required)
• Is This a Construction Project? (required)
• Liquidated Damages (required) —

  (Construction T's & C's) Revise below is needed.

• Change Order Profit Multiplier (required) —

  TBD until contractor is selected. The Profit Multiplier will be proposed by the contractor in their Cost Proposal or Bid.

• Proposal Security Required? (required) —

  If construction project over $50K, a Bid Security is required per Colorado C.R.S. 24-105-201.

• Delivery Address (required)
• Is This Project CDOT Funded? (required)
• Insurance and Bonding Requirements (required)
• Additional Insurance Policies (required) —

  Professional Liability - Include this provision if contracting with an entity that has a professional designation or license and/or is providing professional services.

  Cyber Risk - Include this provision if contracting with an entity that is using, storing, or accessing RTD information.

• Additional Insurance Requirements (Construction) (required)
• Supplemental Terms and Conditions (required)
• Will an Escrow Agreement be Needed? (required)
• Include Federal Transit Administration Terms? (required)
• Is Buy America Applicable? (required) —

  Yes for federally funded Construction Contracts and federally funded Acquisition of Goods or Rolling Stock (valued at more than $150,000)

• Buy America (required)
• Include Background Certification Form? (required) —

  Adds Background Investigation Certification.

• Contract signature (required) —

  Type in the Full Name and Title of the Contract Signator based on the thresholds below.

  • Up to $50,000 (Ron Bibeau, Procurement Specialist - Lead or Eva Boyd, Procurement Specialist - Lead)
  • Between $50,001 and $250,000 (Brenda Leo, Contract Manager, Contracting and Procurement)
  • Between $250,001 and $1,000,000 (Dana E. Steele, Director, Contracting and Procurement)
  • $1,000,001 and over (Debra A. Johnson, General Manager and CEO)
• Statement of Contract Cost (required)
• Labor Hours or Time and Materials (required)
• Include Invoiced Rates and Pricing? (required) —

  "The hourly rates per discipline and materials prices to be invoiced for Work under this Contract are detailed by Contractor and subcontractor(s) on the attached pages."

  Select yes if there are hourly rates for contractor/subcontractor or when there are additional rates for labor/materials

• Initial contract term (required) —

  and shall continue for [ ___ years/months]

• Will there be optional renewal terms allowed? (required)
• How many optional renewal periods allowed? (required)
• Will there be reimbursement for travel & related expenses? (required)
• Invoicing (required)
• SBE Requirements (required) —

  If there was no goal assigned or 0% goal, then choose "No Goal" for now.

• SBE Goal (required)
• Allow Brand Names or Equals? (required)
• Will Project Exceed $10,000.00 (required)
• Will Project Exceed $25,000.00 (required)
• Will Project Exceed $100,000.00 (required)
• Will Project Exceed $150,000.00 (required)
• Will Project Exceed $1,000,000.00 (required)
• Will Project Exceed $5,000,000.00 (required)
• Will Project Exceed $25,000,000.00 (required)
• Quotes shall remain valid for (required)
• Technical Proposal Page Limitation (required)
• Include "SELF-INSURANCE ACKNOWLEDGEMENT" form? (required)