Active SLED Opportunity · CALIFORNIA · CITY OF SANTA CLARA
AI Summary
City of Santa Clara requests proposals for as-needed event parking and traffic control services at the Santa Clara Convention Center to ensure safe and efficient operations.
The City of Santa Clara (“City”) is requesting proposals from qualified firms to provide as-needed parking control and event parking operations services for events at the Santa Clara Convention Center complex. The services are intended to support safe, efficient, well-coordinated, and customer-focused parking and traffic control operations for Convention Center... **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2731083.C18198001 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/27/2026 04:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Solicitation Number**: 26-27-08 **Reference Number**: 0000430987 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No | **Questions and Answers**: | Question | Answer | |---|---| | Are the events the Contractor is responsible for only related to Convention Center events, or do they include events at Levi's Stadium? | The events the contractor is responsible for are at the Santa Clara Convention Center site specific. However, Levi’s Stadium events do affect our parking availability and traffic patterns so all outside parking pressures shall be reviewed and considered into the overall daily plan. | | How are vehicle lockouts handled now? By the event Contractor, or a third party contracted by the event Contractor? Or, is the customer referred to a 3rd party vendor? | Lockouts, although rare, are handled by City Security or potentially the contracted parking control company. Each situation is handled on a case by case basis. | | Is there secure storage on-site for all equipment required to perform the services? (i.e., for he utility cart, cones, signs, barricades, radios, etc.) Or will the Contractor need to have these hauled in for each event? | The City has a location on site to secure these types of items. | | Prospective respondents may already have a business relationship with, or have periodic contact with City staff, elected officials, Council, etc. Are the requirements as set forth here intended only to communicating or interacting with City personnel only as it relates to this Solicitation? | Please refer to Attachment B - Procurement and Contract Process Integrity and Conflict of Interest Guidelines. | | Is there a Union requirement for the hourly staffing? Is the current workforce part of any union? If so, which local? | No, there are no union requirements for hourly staffing. | | Please advise to the reasoning of why the Agreement has language pertaining to complying with the Food and Beverage Services Worker Retention regulations. Is there a reason that any Parking Contractor needs to follow these, when supplying event labor that are not Food and Beverage Services Workers? | This is standard language in the City of Santa Clara’s agreement template. Per Section 10.3.2 of the RFP Main Document, “Proposer shall note any exceptions to the terms and conditions of the Exemplar Agreement. If there are no exceptions, please return the first page of the Exemplar Agreement marked “No Exceptions”. Please note that excessive changes may result in lower proposal scores, or disqualification of proposal.” | | The RFP references 450 events in 2019, is there more recent data? How many events took place in 2025? | There is a typo. In 2025, the Convention Center hosted approximately 450 events with total annual attendance of approximately 500,000. | | Is there onsite office and storage space available? | There is on site space in the garage and storage space available. | | Should hourly rates be inclusive of all non-labor operating expenses and supplies? | Please refer to Attachment C – Cost Proposal. | | Approximately how many events annually require staffing with fewer than 24 hours’ notice? | All events are scheduled weeks in advance; it is extremely rare to give such short notice. | | Will the City establish a minimum billable shift duration for deployed personnel? | No, the City will not establish a minimum billable shift duration for deployed personnel. | | Can the City provide the anticipated contract start date and expected not-to-exceed value for the initial term? | The anticipated start date is 11/01/2026. The anticipated not-to-exceed amount for the initial term of three (3) years is $ 1,060,000.00. | | Will contractor personnel be assigned only within City-controlled parking facilities, or may services extend onto public streets or intersections? | Contractor personnel will be assigned within City controlled parking facilities. | | Please confirm whether account management, training, equipment, and mobilization must be included entirely within hourly labor rates or should be separately identified. | Please refer to Attachment C – Cost Proposal. | | Please clarify how proposals with different minimum-shift, cancellation, and equipment-pricing assumptions will be evaluated. | City intends to evaluate total anticipated cost using the hourly rates and other pricing information proposed in Attachment C – Cost Proposal, Part B, together with estimated usage if applicable. Estimated quantities, if any, are for evaluation purposes only and do not guarantee any minimum compensation or usage. |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.