Fare Media and Fulfillment Services

Regional Public Transportation Authority and Valley Metro Rail, Inc., jointly and severally ("Valley Metro" or "Agency"), invites sealed offers for printing, packaging, and distribution materials for fare media consumables for an up to ten years contract commencing on or about September 18, 2026.

Project Details

• Reference ID: 2025-RFP-079
• Department: Finance and Procurement
• Department Head: Ken Kessler (Chief Financial Officer)

Important Dates

• Questions Due: 2026-04-16T22:00:00.000Z
• Pre-Proposal Meeting: 2026-04-08T21:00:00.000Z — https://valley-metro.webex.com/valley-metro/j.php?MTID=m9436661a8107d827550d10b8085d07c5

Addenda

• Addendum #1 (released 2026-04-08T21:45:29.343Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Strategy and Method of Approach (40 pts) —

  A clearly defined solution was offered, and the Offeror’s method of approach included the items listed in the Scope of Work and Vendor Questionnaire. Offeror’s quality control plan and processes, and production timeline and delivery commitments will be considered.

• Experience and Expertise (40 pts) —

  Offeror provided evidence that clearly outlined their compliance with the requirements outlined in the Scope of Work and Vendor Questionnaire. Offeror’s transit media experience, quality of media, and references will be considered.

• Pricing (20 pts) —
  1. Under the Best Value evaluation and selection process, both price and total cost are part of the overall evaluation and selection process. Prices offered will be compared to Agency's Independent Cost Estimate (ICE) to determine price fairness and reasonableness.
  2. Offeror’s grand total price submitted within the Fee Schedule will be allocated price points identified in the evaluation criteria. Offerors with the lowest price offer will receive the maximum 200 points. Proposals with higher price offers shall receive a proportionately lesser amount of points using the following formula:
  3. Example (duplicated for each media package):
     1. Offeror A, Media Package 1: Total price is $3,000,000 
     2. Offeror B, Media Package 1: Total price is $3,250,000
     3. Offeror C, Media Package 1: Total price is $3,500,000
  4. Total points available for Grand Total in Exhibit A. Price Sheet are 200 points.
     1. Offeror A:                $3,000,000/ $3,000,000 x 200 = 1.000 x 200 = 200 points
     2. Offeror B:                $3,250,000/ $3,250,000 x 200 = 0.923 x 200 = 185 points
     3. Offeror C:                $3,500,000/ $3,500,000 x 200 = 0.857 x 200 = 171 points
  5. Agency reserves the right to make a selection for contract award based on the initial price offer submitted without Agency requesting a Best and Final Offer (BAFO).

Submission Requirements

• Proposal Submittal (required) —

  Please upload your proposal document. The proposal document should be a detailed document describing the firm or individual's qualifications and experience responsive to the requirements of the solicitation and evaluation criteria.

  The written offer should be:

  • Typewritten for ease of evaluation
  • Include contact information for the individual(s) authorized to negotiate with the Agency

  Please do not submit pricing in this section.

  Please do not submit links to Google Docs, Dropbox, or similar services. Your offer may be deemed non-responsive if it is supplied using those types of services.

• Price Sheet (required) —

  Please download the below documents, complete, and upload.

• Offer Form (required) —

  Download the below document, complete, sign, and upload with response.

• Lobbying Certification (required) —

  Please download the below documents, complete, and upload.

• Debarment Certification (required) —

  Please download the below documents, complete, and upload.

• Responsibility Questionnaire (required) —

  Download the below document, complete, sign, and upload with response.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Cyber Security Contractor Obligations (required) —

  Download the below document, complete, sign, and upload with response.

• Request for Substitution (required) —

  Please download the below documents, complete, and upload.

• Exceptions List and Conformance Statements (required) —

  Please download the below documents, complete, and upload.

• List of Proposed Subcontractors - NFT (required) —

  Please download the below documents, complete, and upload.

• Fare Media Artwork Samples —

  Fare Media Artwork Samples are provide for reference.

• Which legal entity(ies) will be contracting? (required) —

  Select the correct entity or joint that will be a part of the final contract. This selection also defines the term Agency through the documents.

• What type of solicitation will you be using? (required) —

  Select solicitation type.

• Purpose (required) —

  Enter the nature or purpose of the contract in all lowercase because it will be inserted into sentences. For example: fixed-route bus services for the East valley

• Effective Date (required) —

  Enter the desired effective date for the contract, for example: January 1, 2024

• Desired Term (required) —

  Enter the maximum term the contract could be in place if all extensions are exercised. Be sure that the term matches the term in Special Terms and Conditions. The term should be entered in all lowercase for use in the middle of sentence and it is described as an "up to" period.

  For example: five years

• Please select the forms needed:
• Will you be using the Electronic Pricing Table? (required)

Questions & Answers