SLED Opportunity · PENNSYLVANIA · CITY OF SCRANTON
AI Summary
The City of Scranton seeks proposals for Fellows Park Engineering and Design Services. Submissions are due April 21, 2026, via the City9s e-Procurement Portal. The project involves civil engineering and design services for urban development, with detailed submission and evaluation criteria outlined.
The City of Scranton Office of Office of Economic and Community Development is seeking separate sealed proposals for an individual or firm to provide Fellows Park Engineering and Design Services will be received online by the City of Scranton Controller via the City’s e-Procurement Portal until 10:00 am, Tuesday, April 21, 2026, at which time such bids will be opened in City Council Chambers on the 2nd Floor of City Hall. A video of the bid opening will be available for public viewing at www.youtube.com/user/electriccitytv570 subsequent to the live opening.
CITY OF SCRANTON
Fellows Park Engineering and Design Services
Proposals shall be made upon the specifications included in the official Proposal Request which may be obtained by visiting the City of Scranton’s e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a proposal, you shall register on the City’s e-Procurement Portal. Once registered, companies may view and click "Follow" to be a prospective Respondent for this solicitation and will appear on the follower’s list. Companies that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City’s e-Procurement Portal, and therefore will be unable to participate or be considered for this RFP.
All proposal documents and supplementary documents must be uploaded and submitted using the City’s e-Procurement Portal prior to 10:00 am on Tuesday, April 21, 2026, as instructed in this solicitation. Once file(s) have been uploaded and the submission status shows as “Submitted,” the submission is complete. At that point, the Respondent's representative who is registered with the City will receive an email confirmation from the City’s e-Procurement Portal.
All proposals must be accompanied by a certificate of insurance, a signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.
All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via “Q&A” through the City’s e-Procurement Portal, before the deadline of 11:59 pm on Wednesday, April 15, 2026 and according to these specifications herein.
If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.
2026-RFP-125 Fellows Park Engineering and Design Services - Addendum #1
1. Does the City have recent topographical and boundary information in CAD for the project site?
a. No, there is no existing topographical or boundary information for the project site.
2. Will the City require the design consultant to present the plan to the City Council or will the City handle internal review and approvals?
a. At the discretion of City Council, it is possible the selected design consultant would be asked to make a presentation to City Council. Further, as part of this project, a public meeting will be held with residents to review and add commentary to potential designs for this project.
3. Can a portion or all of the project work be completed under a CoStars contract?
a. Yes, work for this project could be completed under a CoStars contract.
4. What is the construction budget for the project?
a. The complete construction budget for the project is currently not finalized and will be determined in coordination with the selected respondent for this request for proposal.
5. What funding sources are being used?
a. Community Development Block Grant funding through the Department of Housing and Urban Development is the sole funding source for this project.
6. The bonding requirements in the RFP are typically required for construction phase services. Does the City require the design consultant to post bonds?
a. No, the design consultant does not need to post bonds for this project.
7. As part of our submission, we understand that the Commonwealth of Pennsylvania regulates professional licensure at the individual level, with firms maintaining appropriate registrations through the Department of State. In similar Pennsylvania submissions, we have typically provided our firm's Certificate of Registration to satisfy this requirement. Please confirm if this approach is acceptable for this RFQ, or if copies of individual Pennsylvania-licensed Professional Engineer (PE), Professional Land Surveyor (PLS), and Registered Landscape Architect (RLA) credentials for the proposed project team should also be included.
a. Please refer to requirement 4 of this request for proposals which refers to all required licensing for projects. Any licensing that would be required for services outlined in your proposal should be included
and uploaded in this section.
8. Does the City have an established construction budget for the project?
a. The complete construction budget for the project is currently not finalized and will be determined in coordination with the selected respondent for this request for proposal.
9. Does the City have a preferred playground manufacturer that the consultant should work with, or should the Consultant propose options?
a. No, the City does not have a preferred manufacturer.
10. Bid bonds are not typically required for design professional services. Can you please confirm that these will not be required from the Consultant?
a. The design consultant for this project does not need to post bonds for this project.
11. Will the park operate dawn to dusk or does the park need new site security and/or park lighting installations?
a. Site security and lighting installations are not a part of the scope of work for this project.
2026-RFP-125 Fellows Park Engineering and Design Services – Addendum #2
Please upload any bid forms or pricing documents in this section.
Respondents shall submit a document that includes all associated costs and hourly rates applicable to fulfill the scope of services outlined herein.
The Proposal shall include a detailed cost sheet showing the hours, labor costs, expenses and total cost for each task in the Project. The Cost Proposal shall include a not-to-exceed budget for reimbursable expenses, including, but not limited to mileage and document reproduction. If applicable, the Cost Proposal shall also estimate all potential fees associated with obtaining all permits required to complete the Project in accordance with applicable laws. Expenses for telephone, facsimile and computer charges will not be allowed.
If the Proposer anticipates additional services not addressed in the Request for Proposal which, in its opinion, will be required to complete the Project, such additional services shall be noted, with a general explanation, a brief justification for the services, and a corresponding proposal for the same.
Unless otherwise approved in writing by the City’s Business Administrator, the proposer selected shall not be entitled to any payment from the City in excess of the not-to-exceed fee provided.
The selected Respondent(s) shall submit invoices to the City for fees in performing the contracted services on a time and materials, not-to-exceed fee basis.
Include the number of years of experience that the Respondent (as an entity, if applicable) has been performing the services listed under the Scope of Services.
Respondents are required to have a minimum of 5 years of experience under their current business name.
Respondents must be duly registered with the applicable federal, state, or local oversight body(s) required to fulfill the scope of services outlined herein. That registration must remain valid and current throughout any period of representation of the City. Copies demonstrating proof of all required registrations, certifications, and/or licenses from applicable federal, state, or local oversight body(s) may be uploaded in this section.
For Construction projects: Prior to award of the contract, the Respondent must have a valid contractor's license in the City of Scranton for the type of work to be performed in this project's scope of work.
Please upload any applicable licenses, registrations, certifications, etc. in this section.
Any public construction or improvement projects over $22,500 funded through ARPA are required to include the following bonds:
Bid Bond must be included in your bid submission. Performance and Payment bonds must be submitted at time of award.
Please upload your bonds or other supporting documents in this section.
Any public construction or improvement project is required to include the following bonds:
Bid Bond must be included in your bid submission. Performance and Payment bonds must be submitted at time of award.
Please upload bonds or other supporting documents in this section.
If you have any additional supporting documents or miscellaneous documents not addressed in the above sections, please upload them here.
The Response must identify any relationships of the firms and its principals and assigned employees with any official of the City of Scranton. Respondents shall identify any relationships here, or type "N/A" if respondent has no such relationships meeting this criteria.
The following affidavits are required by the City of Scranton:
During the term of this contract, Respondent agrees as follows:
(1) Respondent shall not discriminate against any employee, applicant for employment, independent contractor or any other person because of race, color, religious creed, ancestry, national origin, age, sex or handicap. Respondent shall take affirmative action to insure that applicants are employed, and that employees or agents are treated during employment, without regard to their race, color, religious creed, ancestry, national origin, age, sex or handicap. Such affirmative action shall include, but is not limited to the following: employment, upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. Respondent shall post in conspicuous places, available to employees, agents, applicants for employment, and other persons, a notice to be provided by the contracting agency setting forth the provision of this affirmative action certification.
(2) Respondent shall, in advertisements or requests for employment placed by it or on its behalf, state all qualified applicants will received consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex or handicap.
(3) Respondent shall send each labor union or workers’ representative with which it has a collective bargaining agreement to other contract or understanding, a notice advising said labor union or worker’s representative of its commitment to this affirmative action certification. Similar notice shall be sent to every other source of recruitment regularly utilized by Respondent.
(4) It shall be no defense to a finding of noncompliance with this affirmative action certification that Respondent has delegated some of its employment practices to any union, training program, or other source of recruitment which prevents it from meeting its obligations. However, if the evidence indicates that the Respondent was not on notice of the third-party discrimination or made a good faith effort to correct it, such a factor shall be considered in mitigation in determining appropriate sanctions.
(5) Where the practices of a union or of any training program or other source of recruitment will result in the exclusion of minority group persons, so Respondent will be unable to meet its obligations under this affirmative action certification, Respondent shall then employ and fill vacancies through other affirmative action employment procedures.
(6) Respondent shall comply with all state and federal laws prohibiting discrimination in hiring or employment opportunities. In the event of Respondent’s noncompliance with affirmative action certification of this contract or with any such laws, this contract may be terminated or suspended, in whole or in part, and Respondent may be declared temporarily ineligible for further City of Scranton contracts, and other sanctions may be imposed and remedies invoked.
(7) Respondent shall furnish all necessary employment documents and records to, and permit access to its books, records, and accounts by, the City of Scranton Department of Business Administration, for purposes of investigation to ascertain Compliance with the provision of this certification. If Respondent does not possess documents or records reflecting the necessary information requested, it shall furnish such information on reporting forms supplied by the City of Scranton Department of Business Administration.
(8) Respondent shall actively recruit minority subcontractors or subcontractors with substantial minority representation among their employees.
(9) Respondent shall include the provisions of this affirmative action certification in every subcontract, so that such provisions will be binding upon each subcontractor.
(10) Respondent’s obligations under this clause are limited to the Respondent’s facilities within Pennsylvania, or where the contract id for purchase of goods manufactured outside of Pennsylvania, the facilities at which such goods are actually produces.
The Respondent certifies that he does not maintain or provide for his employees and segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Respondent certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Respondent agrees that a breach of this certification will be a violation of the Equal opportunity clause in any contract resulting from acceptance of his bid. As used in this certification, the term “segregated Facilities,” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Respondent agrees that (except where he has obtained identical certifications from subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of sub-contracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certification in his files.
NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. §1001.
Please download, complete, and upload the below document.
Please download, complete, and upload the below document.
All Responses submitted to the City of Scranton shall include the following:
The City requires the successful Respondent to carry the types and amounts of insurance listed hereinabove. All insurance coverages should name the City of Scranton as an additional insured. All insurance coverages must be kept effective during the contract period. The loss of insurance coverages could result in contract termination.
Please upload a copy of your Certificate of Insurance here.
How would you like Respondents to submit pricing?
If no, select Option 1.
If yes and ARPA funded ONLY and over $22,500, select Option 2.
If yes and city or grant funded and over $4,000, select Option 3.
Q (Topographical and boundary information ): Does the City have recent topographical and boundary information in CAD for the project site?
A: Please see responses to this question in Addenda #1.
Q (Plan presentation to City Council): Will the City require the design consultant to present the plan to the City Council or will the City handle internal review and approvals?
A: Please see responses to this question in Addenda #1.
Q (CoStars): Can a portion or all of the project work be completed under a CoStars contract?
A: Please see responses to this question in Addenda #1.
Q (Construction budget): What is the construction budget for the project?
A: Please see responses to this question in Addenda #1.
Q (Funding sources): What funding sources are being used?
A: Please see responses to this question in Addenda #1.
Q (Bonding requirement): The bonding requirements in the RFP are typically required for construction phase services. Does the City require the design consultant to post bonds?
A: Please see responses to this question in Addenda #1.
Q (Certifications, Registrations & Licensing): 1. As part of our submission, we understand that the Commonwealth of Pennsylvania regulates professional licensure at the individual level, with firms maintaining appropriate registrations through the Department of State. In similar Pennsylvania submissions, we have typically provided our firm’s Certificate of Registration to satisfy this requirement. Please confirm if this approach is acceptable for this RFQ, or if copies of individual Pennsylvania-licensed Professional Engineer (PE), Professional Land Surveyor (PLS), and Registered Landscape Architect (RLA) credentials for the proposed project team should also be included.
A: Please see responses to this question in Addenda #1.
Q (No subject): 2. Does the City have an established construction budget for the project?
A: Please see responses to this question in Addenda #1.
Q (No subject): 3. Does the City have a preferred playground manufacturer that the consultant should work with, or should the Consultant propose options?
A: Please see responses to this question in Addenda #1.
Q (No subject): 4. Bid bonds are not typically required for design professional services. Can you please confirm that these will not be required from the Consultant?
A: Please see responses to this question in Addenda #1.
Q (No subject): 5. Will the park operate dawn to dusk or does the park need new site security and/or park lighting installations?
A: Please see responses to this question in Addenda #1.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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