FEMA Regional Catastrophic Preparedness Grant Program: Community Resilience Hub Planning and Engagement Services

This RFP is designed to support an existing grant award under the Regional Catastrophic Preparedness Grant Program (RCPGP) offered through the Federal Emergency Management Agency (FEMA).  

Background

The City of Tucson successfully won a competitive grant from the Federal Emergency Management Agency (FEMA) under the 2023 Regional Catastrophic Preparedness Grant Program (RCPGP). The grant aims to further the region’s overall community resilience capacity by better understanding the risks, capabilities, and needs of communities that have seen historic disinvestment. This outreach, engagement, assessment, and planning effort will be conducted through community-driven stakeholder participation in historically disinvested areas. These grant funds will be used for the City of Tucson and its respective partners to create a flexible and scalable plan outlining how to create resiliency hub networks in the community. This RFP is to find a third party to assist the City in the community engagement, workshops, and final report/plan.   

Project Details

• Reference ID: 260206
• Department: City Manager's Office
• Department Head: Michael Ortega (City Manager)

Important Dates

• Questions Due: 2026-05-05T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-30T16:00:00.000Z — Virtual Teams Meeting

Evaluation Criteria

• Pricing (50 pts)
• Method of Approach (25 pts) —

  Demonstrate the ability to perform as proposed under scope of work by outlining your approach of each of the sections listed in the scope.

• Qualifications and Experience (25 pts) —

  Describe your qualifications and experience as it pertains to the Scope of Work. What qualifications and experience do you have contracting with local government, local community engagement, in person/virtual content creation, and workshop implementation and facilitation. 

  Identify and provide the qualifications for the firm’s proposed project team and explain why they are especially well qualified and experienced to perform the types of services identified in the Scope of Work. Note the project team members qualifications including any licenses, registrations or certifications applicable to the proposed work. 

Submission Requirements

• Discounts —

  As stated in the Instructions to Offerors. Discounts, the price(s) herein can be discounted by _______%, if payment is made within ______ days. These payment terms shall apply to all purchases and to all payment methods.

• Cooperative Purchasing Program —

  Cooperative Purchasing allows other public agencies to piggyback on the City of Tucson’s contracts. Will your firm provide the City of Tucson, as the lead agency on this regional contract, a rebate in the form of a percentage of sales based upon the other agencies sales?

• If yes, please state the percentage rebate you will provide.
• Does your firm have a City of Tucson Business License?
• Please upload a copy of your business license.
• Forms to be Filled Out —

  Please ensure that all required information is included with your response.

  1. Response to Evaluation Criteria
  2. Pricing Proposal
  3. Offer and Acceptance Form
  4. SBE Subcontractors List/ 2 CFR Part 200.321 Form
• Response to Evaluation Criteria (required) —

  Please upload your response to the Evaluation Criteria.

• Pricing Proposal —

  Please upload your Pricing Proposal (if applicable).

• Offer and Acceptance Form (required) —

  Please upload your signed Offer and Acceptance form.

• SBE/Subcontractors List 2 CFR Part 200.321 (required)
• Does your response to this solicitation include a request to keep any portion confidential and withhold it from the public record? (required) —

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Confidential Information (required) —

  If you answered yes, then you must use this field to identify the sections of your submittal that you are requesting be withheld from public record. 

  If sections are not identified as confidential in this field, your request to hold information confidential may not be accepted.

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Is your firm submitting any exceptions for the City's consideration?  (required) —

  In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.

• Define the exceptions you are requesting. (required)
• Living Wage (required) —

  Will Living Wage Requirements be a part of the resulting contract?

• Will the resultant contract have Federal Funding? (required)
• Special Terms and Conditions (required) —

  Please select the required language that should be included under Special Terms and Conditions for this project. Please select all that apply.

• Insurance Requirements (required) —

  Please select the additional insurance coverages required for this project. Please select all that apply.

• Initial Term of Contract (required) —

  What is the initial term of the contract?

  Please use the following format: one (1)

  Even if you selected auto renewal, you need to add the initial term, i.e. one (1)

• Renewal Options (required) —

  Will renewal options be given with this contract?

  If you selected Auto Renewal, select No.

• Renewal Term (required) —

  What is the renewal term of the contract?

  Please use the following format: four (4)

  If no extension options will be given or you selected automatic renewals, please enter "N/A".

• Pricing (required) —

  Will you build the pricing table in OpenGov Procurement?

• Separate Pricing Document (required) —

  If you will be requesting the pricing to be provided by the vendor outside of the OpenGov system, have you attached the required document to this solicitation?

• Attachments (required) —

  Do you have any attachments?