Fencing Behind Oscar Yrun Community Center

DESCRIPTION OF GOODS and/or SERVICES:Fencing Behind Oscar Yrun Community Center.  

Approximately 312 FT OF 10 FT all black chain link fence (1 3/4" mesh) with industrial pipe.

Framework and four 4 FT walk gates.

Installed.

Background

Basketball Court is located behind Oscar Yrun Community Center at 3020 East Tacoma Street.

Baskteball court is approx 92'x62'.

Basketball Court to be converted to Pickleball Court.

Project Details

• Reference ID: 2026-RFQuote-041
• Department: PROCUREMENT
• Department Head: Helen Lee (Chief Procurement Officer)

Important Dates

• Questions Due: 2026-03-30T19:00:00.000Z

Evaluation Criteria

• Submittal Instructions —

  Quotes shall be submitted electronically through the OpenGov website. No other method of submitting quotes will be accepted. Vendors may not submit bids by fax, email, telephone or other means; any quotes received through any other means than OpenGov will be returned unopened.

  Vendors are solely responsible for the on time submission of their electronic Quote. The City will only consider Quotes that have transmitted successfully and have been issued a confirmation number with a time stamp from OpenGov indicating that the Quote was submitted successfully. Transmission of Quotes by any other means will not be accepted. Vendors shall be solely responsible for informing itself with respect to the proper utilization of the online bid management system, for ensuring the capability of their computer system to upload the required documents, and for their stability of their internet service. The City shall not be responsible for any transmission errors or delays. Failure of the Vendors to successfully submit an electronic Quote shall be the Vendor’s sole risk and no relief will be given for late and/or improperly submitted Quotes.

  Neither the City, nor OpenGov , make any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the submission date and/or time.

• Scope of Work —

  Approximately 312 FT of 10 FT all black chain link fence (1 3/4" mesh) with industrial pipe, framework and four 4 FT walk gates, installed.

   

  Basketball Court is located behind Oscar Yrun Community Center at 3020 East Tacoma Street.

  Basxterball court is approx 92'x62'.

  Basketball Court to be converted to Pickleball Court.

• Price —

  Vendor agrees to hold the above pricing valid for a period of 90 days from the date listed above.

• Delivery —

  The City’s work plans are based upon the agreement that materials will be delivered to City by the date specified in the order. If deliveries are not made at the time agreed upon, City reserves the right to cancel or to purchase elsewhere, and hold Vendor accountable therefor.

  The Delivery Date and Time is:  No later than May 29, 2026
  

  The Delivery Location is: Behind Oscar Yrun Community Center, 3020 E. Tacoma Street, Sierra Vista, Arizona 85635

  FOB
  City of Sierra Vista, AZ
  

• Insurance & Indemnity —

  Vendor agrees to provide the insurance and indemnification set forth in the Bid Terms and Conditions.

• Other Terms & Conditions —

  By its signature below, Vendor represents that it has carefully examined the requirements for performing this work and agrees to all other terms and conditions set forth in this solicitation. Quotes offering terms other than those specified herein will be deemed to include only those terms that establish pricing and item descriptions.

• Authorized Distributor —

  Bidders must be the authorized distributor for the product they offer, or must submit documentation from an authorized distributor that they have purchased the specified product/equipment from that distributor and that the distributor will honor all of the manufacturer’s warranties with their bid.

• Brand Names —

  Manufacturer’s names, trade names, brand names, model and catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids proposing substitute brands will be considered provided the substitute brand meets or exceeds the quality and requirements of the item listed in the specifications.

• Brand Substitution —

  Bids will be considered on equipment or material complying substantially with specifications, provided: 1) any deviation is stated in writing and 2) each substitution is described in detail explaining how the alternative equipment or material is equal to or better than the specified equipment or material. Standard catalog sheets or technical data will not be accepted in lieu of this requirement. The City will be the sole determiner of whether such substitutions are equivalent to the materials or equipment specified.

• Rejection of Quotes and Waiver of Informalities —

  The City of Sierra Vista reserves the right to waive any immaterial informalities or irregularities, to reject any bid, all bids, or any part of any bid presented and re-advertise for bids. The City reserves the right to cancel the solicitation and make no award. The City of Sierra Vista reserves the right to reject the bid of any Bidder who previously failed to perform adequately for the City of Sierra Vista or any other governmental agency. The City of Sierra Vista expressly reserves the right to reject the bid of any Bidder who is in default on the payment of taxes, licenses, or other monies due to the Sierra Vista.

• Contract Amendments —

  The Procurement Division has the sole authority to:

  • Amend the contract or enter into supplemental verbal or written agreements;

  • Grant time extensions or contract renewals;

  • Otherwise modify the scope or terms and provisions of the contract.

  This Contract shall only be modified with the approval of the Procurement Division. Except in the case of a documented emergency, approval must be granted prior to performance. Any contract modification not explicitly approved by the Procurement Division through a written contract amendment or change order is performed at the sole risk of the Bidder/consultant and may not be eligible for payment by the City.

  Requests for price adjustments after a PO/contract has been signed must be based on a price index adjustment that can be documented and provided to the City. The price adjustment must be itemized where applicable. The Procurement Division may approve the price adjustment or request modifications. Approval of the price adjustment shall only be demonstrated through a written contract amendment or change order signed by the Procurement Division.

   

Submission Requirements

• Certification (required) —

  The person Submitting this electronic quote certifies they have binding authority to sign contracts on behalf of the responding company. By signing this form and all attachments, vendor agrees that their information is an offer to sell. All Consultants shall comply with all City of Sierra Vista procurement laws, policies, and procedures, as well as relevant state and federal laws

• Please confirm that you have read the entire solicitation and agree with all the Terms and Conditions (required)
• Inclusive Costs (required) —

  The successful Contractor is required to furnish all labor, travel, resources, materials, tools, equipment and services required to satisfactorily complete the installation and setup of all items as stated below. All costs listed below are inclusive. The City will not be responsible for charges that are not included on this quote form for compensation. Any alternate or optional fee structures must be submitted on a separate sheet and shall not be submitted in lieu of this Quote Form for Compensation.

• W-9 Form (required) —

  Please upload a current copy of your firm's W-9 form.

• Upload your complete Quote Document (required) —

  Please update your quote document HERE.

• Other Documents —

  Please upload any other documents, spec sheets, etc. you feel are relevant to your response. This is not required.

• Non-Collusion Statement (required) —

  I certify that this bid is genuine and is not in any way collusive or sham; that the bid is not made with the intent to restrict or prohibit competition, that this firm has not revealed the contents of the bid to, or in any way colluded with, any other firm which may compete for the contract; and that no other firm which may compete for the contract has revealed the contents of a bid to, or in any way colluded with, this firm.

  This affidavit is required pursuant to Arizona Revised Statutes 34-253 and 41-2549. Failure to submit this affidavit signed at the time of bid opening is grounds for disqualification of the bid.

• Transaction Privilege Tax Information Form (required) —

  Please download the below documents, complete, and upload.

• Delivery (required) —

  Is Delivery Applicable?

• Delivery Date/Time (required) —

  Insert the Delivery/Time

• Location of Delivery (required) —

  Place the Address here. It will already say "FOB, City of Sierra Vista"

• Use an Electronic Pricing Table? (required)
• How is this purchase funded? (required)

Questions & Answers