Financial Auditing Services Middleton Community Development District - B

The Middleton Community Development District-B is requesting proposals for qualified organizations to provide Financial Auditing Services.

Project Details

• Reference ID: 26P-038
• Department: Finance
• Department Head: Jennifer Liunoras (Director)

Important Dates

• Questions Due: 2026-07-24T20:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Firm’s Qualifications and Experience (35 pts) —

  Proposer shall provide, by way of example but not limitation, demonstration of experience by:

  a.    The Proposer’s Credentials: Details on the qualifications of the firm, including a brief history of the firm, documentation of the firm’s experience providing services similar to those requested in this RFP and the number of years in business. Qualifications for all sub-consultant(s) should also be included in this section;

  b.    Related experience shall be restricted to those assignments undertaken within five (5) years; please list experience with government agencies.

  c.    Similar Engagements with Government Entities specifically with Community Development Districts, Dependent Districts and Independent Districts.

  d.    For the firm's office that will be assigned responsibility for the audit, list the most significant engagements (maximum of 5) performed in the last five years that are similar to the engagement described in this request for proposal.

  e.    Indicate the scope of work, date, engagement partners and the name and telephone number of the principal client contact. The Districts reserves the right to contact the above-mentioned references and any other clients.

  f.    Managerial Capabilities: Provide evidence of the firm’s ability to manage tasks simultaneously and expeditiously and describe firm’s approach to problem/task resolution and teamwork.

  g.    District Software Experience

  •    Detail your firm’s experience with utilizing BSA Software System in a view-only capacity for substantive testing. How has this experience aided in past audit engagements?

  •    Highlight your firm's proficiency with IGM Technology Gravity for ACFR preparation or audit. Provide examples of its successful application in previous engagements.

  h.   The Proposer shall provide copies of all current licenses, registrations, certifications, and any other documentation necessary to demonstrate compliance with all applicable federal, state, and local laws, rules, and regulations required to perform the services described in this RFP. At a minimum, the Proposer shall provide evidence that the Firm and all individuals assigned to the engagement hold all licenses required by the State of Florida, including current Certified Public Accountant (CPA) licensure, where applicable, and are authorized to practice public accounting in the State of Florida. The Proposer shall also certify that it remains in good standing with all applicable licensing and regulatory authorities throughout the term of any resulting agreement.

  i.    Provide documentation demonstrating that the Firm has successfully completed a quality control peer review within the past three (3) years that included governmental audit engagements. Include the date of the review, the reviewing organization, and the results of the review.

  j.    Results of desk or field review of their audits by Federal or State Agencies. The Proposer should also list and describe the firm's professional relationships involving the Districts or any of its component units. Provide a statement that the firm meets all appropriate guidelines for independence.  

• Audit/Technical Approach (30 pts) —

  Proposer shall provide, by way of example but not limitation, demonstration of ability to Furnish Required Services by:

  a.    A detailed list of all services that the firm is able to provide and explain how these services will be accomplished.

  b.    The proposal must set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in the Scope, Specification, of this request for proposal. In developing the work plan, reference should be made to such sources of information as District’s budget and related materials, organizational charts, manuals and programs, and financial and other management information systems.

  c.    Proposers will be required to provide the following information on their audit approach: 
  •    Proposed segmentation of the engagement 
  •    Level of staff and number of hours to be assigned to each proposed segment of the engagement 
  •    Sample size and the extent to which statistical sampling is to be used in the engagement
  •    Extent of use of Electronic Data Processing (EDP) or Artificial Intelligence (AI) software in the engagement
  •    Software Familiarity: Describe your firm's approach and experience in using BSA Software  for view-only substantive testing and IGM Technology Gravity for ACFR preparation or audit. How do these tools enhance your audit methodology?
  •    Type and extent of analytical procedures to be used in the engagement 
  •    Approach to be taken to gain and document an understanding of the District’s internal control structure 
  •    Approach to be taken in determining laws and regulations that will be subject to audit test work 
  •    Approach to be taken in drawing audit samples for purposes of tests of compliance 
  •    Approach to be taken in completing Federal and State Single Audits.

  d.    Provide a guaranteed response time and schedule of services;

  e.    A description of the process and software that the Proposer uses to manage audit requests to the District.

  f.    A list of any assistance the District may be requested to provide to the selected Auditor; 

  g.    Volume of work, IT capabilities and expertise, number of assignable staff and hours to be allocated. 

  h.    Other information the Proposer may deem advantageous to demonstrate understanding and approach to the work.

• Personnel (20 pts) —

  Proposer shall provide, by way of example but not limitation, demonstration of ability of personnel by:

  a.    Resume of the Proposer’s Partner-In-Charge and Audit Manager demonstrating a minimum of ten (10) years of experience performing auditing services for government agencies, preferably at least 7 years auditing Community Development Districts, Independent Districts and Dependent Districts.

  b.    Resumes of audit team members to be assigned to the engagement of the Districts. Include staff organizational charts. Related experience shall be restricted to those assignments undertaken within the last five (5) years; please list experience with governmental agencies. Describe experience of personnel.

  c.    If an IT Specialist is used as part of the audit approach, Proposer shall include them as an audit team member.

  d.    Verification that continuing educational requirements have been met. Firm's policy on continuing educational requirements.

  e.    List of Staff's professional organizational membership such as FGFOA, GFOA, etc.

• Innovation in Auditing Process (5 pts) —

  a.    Describe the firm's strategy to stay abreast of emerging technologies and trends in the government auditing space, ensuring continuous improvement and adaptability.
  b.    Demonstrate how the firm offers insight on improvements to innovate current processes to improve financial management, transparency and accountability. 
  c.    Illustrate with examples of how the firm has provided value beyond the basics to other clients, especially those in local government.
  d.    Highlight any specialized trainings, workshops, or educational initiatives the firm provides that align with GFOA and FGFOA's advocacy for continued professional development and financial literacy in the government sector.

• Past Performance – References (5 pts) —

  a.    Please note: The references provided must be the same as the projects/contracts provided for response to minimum qualification requirements. 

  b.    References are required as a component of due diligence to determine the capability of the proposing Firm to be able to perform the required services. 

  c.    Proposing Firm must send three (3) references and obtain a completed and signed Reference Form.

  d.    Proposing Firm must include the required completed and signed Reference Forms within proposing Firm’s proposal. 

• Fee Schedule (5 pts) —

  a.    The cost proposal will be evaluated based on an hourly rate utilizing the Fee Schedule  Sheet. The Fee Proposal Sheet must be utilized for the submission of your Firm’s cost. 

Submission Requirements

• Do you acknowledge that only physical submittals will be delivered to 3571 Kiessel Road before the Due Date & time and that submittals will not exceed the page limitations set forth in this solicitation?* No Electronic Submittals will be accepted. (required)
• Requesting District(s) (required)
• Type of Required Insurance (required) —
  • VCDD Standard Requirement
    • Commercial General Liability Insurance
    • Business Automobile Liability Insurance
    • Worker's Compensation Insurance and Employers Liability Insurance
    • Professional Liability for IT Including Cyber Risk

  Please select the ones above AND any additional insurances needed below:

• Are Bonds applicable for this project? (required) —

  Select "Yes" if projects bid at $200,000 and above.

• Will there be a Pre-Proposal Conference? (required)
• Attendance for Pre-Proposal Conference (required)
• Will there be an evaluation to review RFP/RFQ/RFI? (required) —

  Select "No" if evaluations do not apply to your project.

• Evaluation Committee Member 1 (required) —

  For the RFP/RFQ/RFI process, evaluation criteria and suggested Selection/Review Committee members must be submitted. Please refer to Purchasing Policies and Procedures Manual for membership criteria. Contact the Purchasing Department for assistance with any of these requirements. For ITB, enter N/A.

• Evaluation Committee Member 2 (required) —

  For the RFP/RFQ/RFI process, evaluation criteria and suggested Selection/Review Committee members must be submitted. Please refer to Purchasing Policies and Procedures Manual for membership criteria. Contact the Purchasing Department for assistance with any of these requirements. For ITB, enter N/A.

• Evaluation Committee Member 3 (required) —

  For the RFP/RFQ/RFI process, evaluation criteria and suggested Selection/Review Committee members must be submitted. Please refer to Purchasing Policies and Procedures Manual for membership criteria. Contact the Purchasing Department for assistance with any of these requirements. For ITB, enter N/A.

• Evaluation Committee Member 4 —

  For the RFP/RFQ/RFI process, evaluation criteria and suggested Selection/Review Committee members must be submitted. Please refer to Purchasing Policies and Procedures Manual for membership criteria. Contact the Purchasing Department for assistance with any of these requirements. 

  Enter N/A - To be chosen by the Purchasing Department

• Evaluation Committee Member 5 —

  For the RFP/RFQ/RFI process, evaluation criteria and suggested Selection/Review Committee members must be submitted. Please refer to Purchasing Policies and Procedures Manual for membership criteria. Contact the Purchasing Department for assistance with any of these requirements.

  Enter N/A - To be chosen by the Purchasing Department

• Date the Selection Committee meets to evaluate proposals (required) —

  Answer Format: Month, DD YYYY

• Time the Selection Committee meets to evaluate proposals (required) —

  Answer Format: XX:XX AM/PM

  Example: 9:00 AM

• Location of Selection Committee meeting to evaluate proposals (required)
• Will you be using the electronic pricing table? (required)
• Requesting Department (required)
• Supplier Minimum Requirements (required) —

  Respondents without these qualifications will be rejected.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.