Active SLED Opportunity · WASHINGTON · CITY OF SEATTLE
AI Summary
The City of Seattle seeks qualified firms for HVAC and roofing upgrades at Fire Station 25. This RFQ requires experience with similar projects, compliance with codes, and a strong inclusion plan. Submissions are due by May 13, 2026.
The City of Seattle is seeking qualifications for Fire Station 25 HVAC and Roofing Upgrades. Qualifications are due no later than 2:00 pm on Wednesday, May 13, 2026. All questions are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/seattle no later than 5:00 pm on Wednesday, May 6, 2026.
Please use the See What Changed link to view all the changes made by this addendum.
Provide a certificate or documentation from the Secretary of State in which you incorporated that shows your company legal name. Many companies use a “Doing Business As” name or nickname in daily business; the City requires the legal name for your company. When preparing all forms below, use the proper company legal name. Your company’s legal name can be verified through the State Corporation Commission in the state in which you were established, which is often located within the Secretary of State’s Office for each state. For the State of Washington, see http://www.secstate.wa.gov/corps/
The Statement Of Qualifications (SOQ) shall not exceed ten (10) pages, excluding the cover page, resumes, divider pages and required forms. Submittals shall be formatted as follows:
The SOQ should clearly demonstrate the firm's experience, technical capability, staffing qualifications, and capacity to perform the requested services. Firms should organize their SOQ using section headings in this RFQ.
The City reserves the right to excise pages that exceed the limit and will not be considered for evaluation.
Evaluation Criteria #1 - Relevant Project Experience
Evaluation Criteria #2 - Key Personnel and Team Qualifications
Evaluation Criteria #3 - Project Approach
Evaluation Criteria #4 - Past Performance and References
Evaluation Criteria #5 - Inclusion Plan
This response is mandatory. The determination you have achieved all minimum qualifications is made from this section alone, and therefore, the Evaluation Committee is not obligated to check references or search other materials in your proposal to make this decision.
For each Minimum Qualification listed below, please describe how you meet the minimum qualification.
Minimum Qualification #1
The Consultant’s submittal must identify a minimum of three (3) projects completed within the past seven (7) years that demonstrates firms relevant experience and expertise to the services described in herein.
Minimum Qualification #2
The Prime Consultant must be able to provide at least two (2) references each from the minimum three (3) projects mentioned in Minimum Qualification #2 that are satisfied with their work. These references can be from clients, contractors, or subconsultants that have worked with the Prime in the last seven (7) years. Include contact name, phone number, address and name of project(s).
Please download the below documents, complete, and upload.
Please download the below document, complete, and upload.
Provide information to the extent this information is available. If your response is incomplete or requires further description, the City may request additional information within a specified deadline, or may determine the missing information is immaterial.
Make requested changes to the Contract language using track changes and upload here.
Are there qualifications the Consultants must have to even be considered? Minimum qualifications should ONLY be those that the Consultant must meet to have their proposal considered, meaning you will toss the proposal out in full if the Consultant cannot meet the minimum qualifications.
Minimum qualifications can sometimes be important, such as a professional license. If you require a Minimum Qualification, ensure it is fair, appropriate and reasonable. Consultants can protest these if they seem exclusionary and unnecessary. In addition, some federal requirements may restrict or prohibit the use of such qualifications. Review the terms of the grant to ensure compliance with all such requirements. Minimum Qualifications are only for factual yes/no items which can be easily proven as a matter of fact and on the face of the RFQ response. These are NOT subjective such as “Company needs to be experienced” or “needs to have good references.” These are instead hard and fast criteria we check off “yes or no,” and we will toss them out without further consideration if they say no.
Note to department – All non-federally funded contracts above $395,000 require an Inclusion Plan. If potential work, including all phases, is above $395,000, retain the Inclusion Plan as a required submittal. The Mayor’s 2010 policy requires you to score the WMBE response, for no less than 10% of total points.
Departments are encouraged to list the core Scope of Work items that the department has determined to be available for subcontracting.
Contracts with FEDERAL FUNDING may require different or additional social equity requirements, such as federal Disadvantaged Business Enterprise (DBE) requirements, which are required for US DOT funded projects, such as FTA projects.
Exceptions: Exceptions to the Inclusion Plan requirement are rare. Departments must notify their WMBE IDT representative and PC for a review and written approval of an exception. An exception does not relieve the Consultant of its responsibilities to seek WMBE inclusion if changes to the contract provides opportunities for WMBE inclusion.
For assistance, contact Miguel Beltran at Miguel.Beltran@Seattle.gov or 206-684-4525.
State law requires the City to select the firm deemed to be the most highly qualified to provide A&E services. The City cannot ask for pricing before selecting the most highly qualified vendor.
Per RCW 18.08.320, Architecture includes: the rendering of any service or related work requiring architectural education, training, and experience, in connection with the art and science of building design for construction of any structure or grouping of structures and the use of space within and surrounding the structures or the design for construction of alterations or additions to the structures, including but not specifically limited to predesign services, schematic design, design development, preparation of construction contract documents, and administration of the construction contract.
Per RCW 18.43.020, Engineering is any professional service or creative work requiring engineering education, training, and experience and the application of special knowledge of the mathematical, physical, and engineering sciences to such professional services or creative work as consultation, investigation, evaluation, planning, design, and supervision of construction for the purpose of assuring compliance with specifications and design, in connection with any public or private utilities, structures, buildings, machines, equipment, processes, works, or projects.
Per RCW 18.96, Landscape Architecture is the rendering of professional services in connection with consultations, investigations, reconnaissance, research, planning, design, construction document preparation, construction administration, or teaching supervision in connection with the development of land areas where, and to the extent that, the dominant purpose of such services is the preservation, enhancement, or determination of proper land uses, natural land features, ground cover and planting, naturalistic and aesthetic values, the settings and approaches to structures or other improvements, or natural drainage and erosion control. This practice includes the location, design, and arrangement of such tangible objects as pools, walls, steps, trellises, canopies, and such features as are incidental and necessary to the purposes in this chapter. Landscape architecture involves the design and arrangement of land forms and the development of outdoor space including, but not limited to, the design of public parks, trails, playgrounds, cemeteries, home and school grounds, and the development of industrial and recreational sites.
Q (Previous Work): Could you share who completed the 2025 preliminary roof design for the project?
A: Dean Alan Architects performed the preliminary design work.
Q (WMBE Inclusion Goal): What is the WMBE inclusion goal for this project?
A: Please refer to the Consultant Inclusion Plan in article 12. Response Materials and Submittals for directions and instructions.
Q (Preliminary Roof Design): Can you provide any documents that came out of the 2025 preliminary roof design by Dean Alan Architects?
A: The 2025 preliminary roof design is not applicable to the SOQ review for this RFQ. The information will be provided to the awarded consultant at the time of contract award.
Q (Page Count Exclusions): Along with the forms, is the Minimum Qualifications piece (part 4 on Page 19) excluded from the page count? Can we also exclude divider pages and table of contents pages from the page count?
A: Section 12, Article 4 is a standalone requirement, separate for Article 3 Statement of Qualification (SOQ) Table of Content pages are included in the page count. Please refer to Addendum 1 excluding divider pages from the page count.
Q (Order of Response): Can you please clarify the order in which the Inclusion Plan should be placed? It’s listed twice on the Response Materials and Submittal section (starting on Page 17) under Statement of Qualifications #3.5 on Page 19 and #5 Consultant Inclusion Plan on Page 20.
A: The inclusion plan referenced in Section 12, Article 3 is to be addressed within the SOQ in accordance with the requirements outlined herein. This should be developed in parallel with Section 10, Phase 2 of the Evaluation Criteria. The Consultant Inclusion Plan identified in Section 12, Article 5 are required forms to be completed and uploaded separately from the SOQ.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.