Active SLED Opportunity · KENTUCKY · BOONE COUNTY
AI Summary
Boone County seeks bids for Fiscal Year 2027 Right-of-Way Mowing services, including grass cutting, litter removal, and traffic control compliance along county and state roads. Contract runs July 1, 2026 to June 30, 2027. Electronic bids due June 5, 2026.
The Boone County Public Works Department requests bids from qualified vendors and contractors to provide services associated with Right-of-Way Mowing for Fiscal Year 2027 beginning July 1, 2026 and ending June 30, 2027.
Vendors must have experience providing mowing services along County roads and Kentucky Transportation Cabinet rights-of-way. Vendors will be required to fully comply with employee safety and traffic control requirements within highway work zones as described in the specifications section of the Bid Documents.
The bidder will be required to provide verification of insurance coverage in accordance with the parameters that follow. The successful bidder will have fifteen (15) calendar days to comply with this requirement, excluding County holidays and non-workdays, if applicable.
The bidder must maintain the insurance coverage required by the County while this contract is in force, including automatic renewal terms, and shall provide documentation of such insurance in a form satisfactory to the County.
In the event that the bidder changes their insurance carrier, new verification of insurance coverage must be provided to the County by the new insurance carrier within ten (10) days of the change of policy.
The bidder shall purchase and maintain in force, at their own expense, such insurance as will protect them and the County from claims, which may arise out of or result from the bidder's execution of the work, whether such execution be by the bidder, bidder's employees, agents, sub-Contractors, or by anyone for whose acts any of them may be liable. The insurance coverage shall be such as to fully protect the Owner, the Engineer (if applicable) and the public from all claims for injury and damage resulting by any actions on the part of the bidder or bidder's forces as enumerated above. The bidder shall furnish a copy of an original Certificate of Insurance, naming Boone County as an additional insured. Certificate of Insurance must have an original signature. Should any of the policies be canceled before the expiration date, the issuing company will mail 30 days written notice to the certificate holder. The bidder shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable to the Owner's Attorney and/or Assistant County Administrator and shall require and show evidence of insurance coverages on behalf of any sub-Contractors (if applicable), before entering into any agreement to sublet any part of the work to be done under this Contract.
The following insurance requirements are the Minimum Limits of Liability, Terms, and Coverage that will be acceptable:
The bidder and their insurance company should carefully review the insurance requirements applicable to this agreement. All requirements herein must be met before the County will execute the contract.
The Boone County Fiscal Court will receive sealed bids electronically via the County's electronic bidding system only until 2:00 pm (local time), Friday, June 5, 2026 from qualified vendors to perform the services associated with Fiscal Year 2027 Right-of-Way Mowing. Bids must be submitted electronically. Late, hand delivered (paper), emailed or facsimile bids will not be accepted. Bids will be opened online at the time listed above.
PRE-BID SITE VISIT
Prior to submitting a bid, the Contractor is highly encouraged to conduct site visits with the Boone County Engineering Services Supervisor or their designated representatives. These site visits are to assist Bidders in confirming the exact locations and scope of work prior to bid submission.
Appointments for site visits prior to the bid opening shall be addressed to Mr. Daniel Rice, Engineering Services Supervisor or his designated representative at (859) 334-3600.
The term of this contract shall be for a period of one (1) year beginning July 1, 2026 and ending June 30, 2027. The County reserves the right to cancel the contract, at any time within the contract, if service falls below standards outlined and the Contractor fails to remedy service inadequacies after adequate written notification.
No contract will be awarded except to qualified bidders capable of performing the class of work contemplated. Prior to award of a contract, Bidders may be required to provide evidence they have the necessary facilities, equipment, experience, personnel, and financial resources to perform the work per the specifications in a satisfactory manner and within the time stipulated. Equipment must be made available to be viewed by a County representative to ensure capability of performing the work at each location. If the contract contains special items for materials, work of a complicated nature or the character of which will depend upon the Contractor’s skill or experience, they shall be required to show proof that they have a satisfactory record of similar work performed or materials furnished. References will be required and must be submitted with the bid.
The Contractor will provide their own labor, tools, equipment, trash bags, trash collection gear/equipment, traffic control devices, transportation, fuel, oil, incidental, and related items necessary to complete the work in accordance with this solicitation and scope of work. The Contractor will perform the mowing and trimming services in a professional manner, showing courtesy to the public at all times.
The Contractor is responsible to protect all existing and newly installed work, materials, equipment, improvement, utilities, structures, and vegetation at all times during the course of the contract. Any property or incidental damage by Contractor during the course of this contract shall be repaired or replaced to the satisfaction of the Public Works Department at the Contractors expense.
All work shall fully conform to all OSHA, FHWA, and KYTC safety and work zone traffic control requirements.
INVOICE SUBMISSION PROCESS
1. Vendor submits a draft invoice to the Boone County Requestor (typically a project lead, manager, supervisor, or director responsible for the work or services provided).
2. The Requestor reviews the draft invoice for accuracy and works directly with the vendor to confirm or revise the invoice amount as needed.
3. Once both the Requestor and the vendor agree on the amount to be invoiced, the vendor must submit the invoice electronically to: accountspayable@boonecountyky.org
4. The Requestor should be copied (cc'd) on the email to ensure visibility and tracking.
WORKMANSHIP
With regard to this contract, the County representative will determine acceptability of all work and/or services performed. If the work and/or services are not acceptable, the Contractor will be called in to review and correct all problem areas without additional cost to the County. Upon notification by the County representative, the Contractor will correct repairs to deficient work and/or services in accordance with a schedule jointly agreed upon. If corrections are not made, Boone County will take off 25% of the bill for that mowing.
The County reserves the right to make unannounced, periodic inspections of the work in progress.
The successful Contractor shall furnish all tools, labor, and material to provide grass cutting and maintenance in accordance with the following specifications:
The County reserves the right to assign and reassign work within and between proposal areas at its sole discretion to ensure timely completion, adherence to maintenance standards, and overall service effectiveness.
Bid Bond: A bidder’s bond or certified check in the amount of NO VALUE% of the amount bid shall accompany any bid in excess of $100,000.00 for the bid to be acceptable.
Fully executed Bid Bonds should be scanned and submitted electronically in this portal with the #Required Submittals.
A mandatory pre-bid meeting will take place at NO VALUE (local time) on NO VALUE at NO VALUE. Attendance is mandatory, and attendees shall arrive before/on time and attend the entire meeting to be qualified to bid. Late attendees will not be allowed to participate in the pre-bid meeting. Bids received from bidders who did not attend this meeting will not be accepted.
A non-mandatory pre-bid meeting will take place at NO VALUE (local time) on NO VALUE at NO VALUE. Attendance is encouraged, and the bidder is required to familiarize themselves with the project, see existing conditions and take note of any specific requirements for the specific project. No additional allowances will be made for lack of knowledge of these conditions by not attending this non-mandatory pre-bid meeting.
There will be no meeting for this project.
Specifications may be downloaded electronically by visiting our electronic bidding website.
Boone County reserves the right to reject any and all bids, to waive any informalities and to negotiate for the modifications of any bid or to accept that bid which is deemed the most desirable and advantageous from the standpoint of customer value and service and concept of operations, even though such bid may not, on its face, appear to be the lowest and best price. No bid may be withdrawn for a period of sixty (60) days after scheduled time of receipt of bids.
The Boone County Fiscal Court is an Equal Opportunity Employer. WBE/MBE firms are encouraged to respond to this Invitation to Bid.
Does the company for which you are submitting this bid have experience and qualifications to provide mowing services for state highway right-of-ways?
Any purchase made by Boone County must be made with a valid purchase order number. The purchasing representative of each department issues these numbers. If there is any question as to who this person is, please contact the Finance Department at 859-334-3114. It is the vendor’s responsibility to ensure they have an authorized number prior to placing an order or rendering goods or services and to ensure that the purchase order number is listed on the invoice.
Any purchase made without the proper purchase order number will not be paid. Also, quantities must not exceed the amount listed on the order.
Vendor is responsible to ensure correct billing of materials provided to the County. Improper billing procedures and/or billing errors may result in contract termination.
The undersigned agrees to the Purchase Order Acknowledgment and to furnish all supplies, services or construction identified herein in accordance with the terms and conditions, plans and specifications set forth herein, at the prices established in the bid.
Clearly state any deviations, clarifications, and exceptions to the Bid here. If none, please state NONE.
Contractors shall have the capability and capacity in all respects to fulfill the contractual obligations of the contract.
At the option of the County, Contractors may be required to furnish evidence of sufficient financial responsibility and evidence they have or can obtain the necessary equipment and workforce to ensure delivery of the services required of this contract.
Indicate the length of time you have been in business as a company providing the services required by this contract.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Enter the full name and title of the representative who is authorized to certify, sign and submit this bid.
In compliance with this Invitation to Bid and subject to all conditions thereof, the undersigned offers and agrees to furnish any or all items and/or services upon which prices are quoted, as specified within these specifications.
My signature certifies that the accompanying bid is not the result of or affected by any act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. I hereby certify that I am authorized to sign this bid for the bidder.
Q (No subject): What is the current contract value or previous bid tabulations for this project?
A: Please submit an Open Records Request through the Boone County Fiscal Court website at: https://boonecountyky.org/transparency/open_records_requests/
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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