Active SLED Opportunity · TEXAS · TARRANT REGIONAL WATER DISTRICT
AI Summary
Tarrant Regional Water District seeks bids for purchase and delivery of TXDOT Approved Flex Base Type II material to three Texas locations using Belly Dump Trucks. Total budget $145,000. Delivery from mid-June to end of August 2026. Bids due May 22, 2026 via procurement portal.
The District is seeking bids for the purchase and delivery of TXDOT Approved Flex Base Type II. The District intends to award a Contract to the vendor that can meet all bid requirements and provide the highest aggregate amount of material at all locations for the budget available. The contractor shall include all fees/surcharges associated with hauling. The District has a not-to exceed budget of $145,000 to spend. We will need the material delivered to three different locations. The Flex Base material will need to be delivered with Belly Dump Trucks only. The contractor shall deliver 12-16 loads per day.
The District is seeking bids for the purchase and delivery of TXDOT Approved Flex Base Type II. The District intends to award a Contract to the vendor that can meet all bid requirements and provide the highest aggregate amount of material at all locations for the budget available. The contractor shall include all fees/surcharges associated with hauling. The District has a not-to exceed budget of $145,000 to spend. We will need the material delivered to three different locations. The Flex Base material will need to be delivered with Belly Dump Trucks only.
Official Documents are available through the procurement portal at the following website:
https://procurement.opengov.com/portal/trwd
Prospective offerors must register with the Procurement Website as a plan holder, even if bidding documents are obtained from a plan room or other site. All official notifications, addenda and other documents will be offered only through the Procurement Website
Proposal forms obtained from any source other than the District may be incomplete and bidders risk not receiving necessary addenda, or other required documents causing the bid to be considered non-responsive, and eliminating the proposal from award. The District will not be responsible for the completeness, accuracy, or timeliness of the final bid documents obtained from other sources.
This Contract is governed by the laws of the State of Texas without regard to its conflicts of laws. Venue for legal proceeding lies exclusively in Tarrant County, Texas.
Address: RC Dam - 140 FM 416 Streetman, TX 75859
Material: Flex Base Type II
Truck Type: Belly Dump
Budget (not to exceed): $10,000
Address: CC Dam - 2294 Forehand Rd Trinidad, TX 75163
Material: Flex Base Type II
Truck Type: Belly Dump
Budget (not to exceed): $60,000
Address: Wetlands - Location .43 of a mile south on highway 287 from intersection FM488 and Highway 287 in Freestone County.
Material: Flex Base Type II
Truck Type: Belly Dump
Budget (not to exceed): $75,000
It is the Contractor’s responsibility to keep track of the quantities delivered. The District shall not be held liable for any overages in material received.
Note: These locations are large and have potential to add a few miles round trip.
The Vendor shall operate hereunder as an independent contractor and not as an officer, agent, or employee of District. Vendor shall have exclusive control of, and the exclusive right to control, the details of its operations hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants.
The vendor recognizes the delivery of materials should be between the hours of 7:00 AM and 5:00 PM Monday – Thursday. Work during any other times must be pre-approved by the Project Manager.
Deliveries to begin mid June 2026 and be completed by the end of August 2026.
This section does not apply to this project.
This Contract may not be assigned in whole or in part by the Vendor without the previous written consent of the District, which consent may be withheld or conditioned at the District’s sole discretion.
All communications relating to this bid are required to go through the process addressed in Section 2 – Interpretation of the Proposal Documents. All other communications between a bidder and District staff concerning any part of this bid are strictly prohibited. Failure to comply with this requirement may result in the District disqualifying the bidder’s submittal.
Neither the Vendor, nor any consultant, shall have other interests which conflict with the interests of District, specifically including, but not limited to, a connection with the sale or promotion of equipment or material which may be used on the project. The Vendor agrees to make a reasonable inquiry of all consultants concerning the existence of or potential for such conflicts. The Vendor shall comply with the provisions of Texas Local Government Code Chapter 176.
Any provision or part of the Contract held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon District and Vendor, who agree that the Contract shall be reformed to replace such stricken provision or part with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.
By submitting a bid, bidder certifies that it has not been a party to any collusion among bidders in the restraint of freedom of competition by agreement to submit a bid at a fixed price or to refrain from offering a bid. Bidder certifies that it has not been a party to any collusion among any officials or employees of the District as to quantity, quality, or price in the prospective contract, or any other terms of the prospective contract.
This contract can be modified only by written agreement of the parties.
No right or remedy granted herein or reserved to the parties is exclusive of any right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every right or remedy given hereunder. No covenant or condition of this contract may be waived without consent of the parties. Forbearance or indulgence by any party shall not constitute a waiver of any covenant or condition to be performed pursuant to this contract.
Submit request for alternate items not in strict compliance with the bid documents no later than ten (10) days prior to bid due date. Requests shall be submitted via email to first.lastname@trwd.com.
Tarrant Regional Water District
Purchasing Department
600 East Northside Drive
Fort Worth, Texas 76102
Any changes made will be made in the form of written addendum and posted to the Procurement Website. It is the bidder’s responsibility to obtain and review any addenda. Bidder must provide a signature as indicated in the bid form to show acknowledgement of receipt of addendum.
Oral answers will not be authoritative, and the District will not entertain any protest based on verbal instruction.
All bids will remain subject to acceptance for ninety (90) calendar days after the bid opening, but the District may, at its sole discretion, release any bid and return the bid security prior to the end of this period.
All payment terms shall be Net 30, and payments shall be made on approved invoices in accordance with Texas Government Code Chapter 2251.
For Proposals over $50,000, Bidders must submit a bid bond of at least two (2) percent of the total amount of the bid issued by a surety legally authorized to do business in the State of Texas. The bid security shall be a guarantee that, if awarded the contract, the bidder will promptly enter into a contract and furnish any necessary bonds required by the District within ten (10) calendar days after the Contract has been awarded. The bid security shall be forfeited to the District should the bidder fail to enter into a contract and/or fail to provide acceptable bonds. The bid bond shall be made payable to the Tarrant Regional Water District.
The District generally qualifies as a tax exempt agency as defined by the statutes of the State of Texas and is usually not subject to any city or state sales or use taxes. Vendor assumes responsibility for including any applicable sales taxes in the bid price. Vendor affirms that the Bid Price includes all applicable sales and/or use taxes. Further, Vendor shall include on each invoice submitted hereunder (i) the amount of any applicable sales and/or use tax and (ii) a statement on said invoice verifying that the amount submitted for payment includes the stated and applicable sales and/or use tax. Vendor hereby agrees to provide the Owner copies of any audits by the State of Texas Comptroller of Vendor’s payment of sales taxes applicable to transactions under this Contract. Further, Vendor, in consideration of the rights, duties and obligations contained herein, hereby waives confidentiality of audits conducted by the State of Texas Comptroller pertaining to transactions under this Contract and authorizes the State of Texas Comptroller, upon request of the Owner, to release to the Owner copies of Vendor’s audits pertaining to transactions under this Contract. IN ADDITION TO OTHER INDEMNITIES CONTAINED HEREIN, VENDOR SHALL INDEMNIFY, RELEASE AND HOLD HARMLESS THE OWNER FROM ALL COST, LOSS OR EXPENSE ARISING FROM VENDOR’S FAILURE TO (I) INCLUDE THE SALES AND/OR USE TAXES IN THE STATED BID PRICE, (II) SEPARATELY STATE THE SALES AND/OR USE TAXES ON INVOICES, AND/OR (III) PROVIDE WRITTEN VERIFICATION ON INVOICES THAT THE SALES TAX IS INCLUDED IN THE BID PRICE.
The District’s fiscal year starts on October 1st and ends on September 30th. Vendor recognizes that the continuation of any contract after the close of any given fiscal year will be subject to the District approval. Should the funding not be approved, this contract will terminate and become null and void.
Should the successful bidder fail to complete the project within the specified completion schedule, the sum of $xxxx per calendar day will be deducted from the monies due to the successful bidder. This sum shall not be considered as a penalty, but rather as reasonable forecast of damages likely to actually result, since it would be impracticable or extremely difficult to fix the actual damages. An extension of time may be allowed for delays beyond the control of the successful bidder at the discretion of the District. Any requests for an extension to the completion time must be submitted in writing within seven (7) calendar days of the occurrence. Request for extensions will not be unreasonably rejected.
Vendor will package goods in accordance with good commercial practice. Each shipping container, shall be clearly and permanently marked as follows: (a) Vendor's name and address: (b) consignee's name, address and purchase order or purchase change order number; (c) container number and total number of container, e.g., box 1 of 4; and (d) number of the container bearing the packing slip. Vendor shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any applicable specifications. District's count or weight shall be final and conclusive on shipments not accompanied by packing list.
The place of delivery shall be set forth in the block of the District purchase order entitled "Ship to.”
The material furnished under this Invitation to Bid specifications shall be quality workmanship and material. The bidder represents that all material offered under these specifications shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not accepted. Any reference to model and/or make/manufacturer used in the bid specifications is descriptive, not restrictive and is indicative of the type and quality the District desires to purchase. Materials found defective or not meeting specifications shall be picked up and replaced by the successful bidder at no expense to the District.
This project does not fall under the federal Davis Bacon Act. However, Bidder must comply with all statutes, including but not limited to Texas Government Code section 2258.022, and rulings of the State of Texas Comptroller.
The title and risk of loss of goods shall not pass to the District until the District actually receives and takes possession of the goods at the point(s) of delivery, and after inspection and acceptance of goods.
Information, documentation, and other material in connection with this solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (The "Public Information Act").
Vendor shall not be liable for delay in delivery or performance when such delay is due to factors beyond its control, including but not limited to, explosions, governmental regulations, court orders or decrees, or acts of nature such as flood, wind, earthquake, tornado or hurricane. If the Vendor is unable to perform any of its obligations as a result of force majeure, Vendor shall immediately give written notice to the Purchasing Department of the date of inception of the force majeure condition and the extent to which it will affect performance.
District shall have the right to inspect the goods upon delivery before accepting them. Vendor shall be responsible for all charges for the return to Vendor of any goods rejected as being nonconforming under the specifications.
If a bidder does not desire proprietary information in the bid to be disclosed, each page must be identified and marked proprietary at time of submittal. The District will, to the extent allowed by law, protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request.
Vendor agrees that the District shall, until the expiration of three (3) years after final payment under this Contract, have access to and the right to examine any directly pertinent books, documents, papers and records of the Vendor involving transactions relating to this Contract. Vendor agrees that the District shall have access, during normal working hours, to all necessary vendor facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the provisions of this section. The District shall give Vendor reasonable advance notice of intended audits.
Under the terms of the warranties which arise from these Contract Documents and/or by the terms of any applicable special warranties required by the Contract Documents, if any of the work in accordance with this Contract is found to not be in accordance with the requirements of the Contract Documents, the Vendor shall correct such work promptly after receipt of written notice from the District or the architect, engineer or other. This obligation shall survive acceptance of the work under the Contract and termination of the Contract. In order to facilitate a prompt response, Vendor agrees to provide for warranty service to the extent practical, from local businesses, including goods and services, when such goods and services are comparable in availability, quality and price. If Vendor fails within a reasonable time after written notice to correct defective work or to remove and replace rejected work, or if Vendor fails to perform the work in accordance with the Contract Documents, or if Vendor fails to comply with any provision in the Contract Documents, either the District or its designee may, after seven (7) days written notice to Vendor, correct and remedy any such deficiency at the Vendor’s expense.
All bids will be opened and monetary values will be read aloud via Microsoft Teams at the due date and time.
https://teams.microsoft.com/meet/210852218124017?p=3UFowYX80iectN8WCa
Vendor agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas, processes, methods, programs, and manuals that were developed, prepared, conceived, made or suggested by the Vendor for the District pursuant to a Work Order, including all such developments as are originated or conceived during the term of the Contract and that are completed or reduced to writing thereafter are Work Product (the “Work Product”) and Vendor acknowledges that such Work Product may be considered “work(s) made for hire” and will be and remain the exclusive property of the District. To the extent that the Work Product, under applicable law, may not be considered work(s) made for hire, Vendor hereby agrees that this Contract effectively transfers, grants, conveys, and assigns exclusively to the District, all rights, title and ownership interests, including copyright, which Vendor may have in any Work Product or any tangible media embodying such Work Product, without the necessity of any further consideration, and the District shall be entitled to obtain and hold in its own name, all Intellectual Property rights in and to the Work Product. Vendor for itself and on behalf of its vendors hereby waives any property interest in such Work Product.
WITHOUT LIMITING IN ANY WAY ANY OTHER RIGHTS OF THE PARTIES, VENDOR FURTHER AGREES TO THE GREATEST EXTENT PERMITTED BY LAW TO INDEMNIFY AND HOLD HARMLESS THE DISTRICT AND ITS OFFICERS, DIRECTORS, EMPLOYEES, REPRESENTATIVES, AGENTS, ATTORNEYS, CONTRACTORS, SUBCONTRACTORS AND RELATED PARTIES (THE “DISTRICT INDEMNIFIED PARTIES”) FROM AND AGAINST ALL CLAIMS, COSTS, LOSSES, DAMAGES AND EXPENSE (INCLUDING BUT NOT LIMITED TO ALL FEES AND CHARGES OF ENGINEERS, ARCHITECTS, ATTORNEYS, AND OTHER PROFESSIONALS AND ALL COURT OR ARBITRATION OR OTHER DISPUTE RESOLUTION COSTS) ARISING OUT OF OR RELATING TO THE PERFORMANCE OF THE SERVICES, BODILY INJURY, DEATH, OR DESTRUCTION OF TANGIBLE PROPERTY TO THE EXTENT CAUSED BY ANY ACT OR OMISSION OF VENDOR, ANY SUBCONTRACTOR, ANY SUPPLIER, OR ANY INDIVIDUAL OR ENTITY DIRECTLY OR INDIRECTLY EMPLOYED OR RETAINED BY ANY OF THEM, OR ANYONE FOR WHOSE ACTS THEY MAY BE LIABLE, REGARDLESS OF WHETHER SUCH CLAIM, COST, LOSS, DAMAGE OR EXPENSE IS ALLEGED TO BE CAUSED IN PART BY A DISTRICT INDEMNIFIED PARTY HEREUNDER, SUBJECT TO THE DISTRICT’S DEFENSES AND LIABILITY LIMITS UNDER THE TEXAS TORT CLAIMS ACT. NOTHING HEREIN SHALL BE CONSTRUED TO REQUIRE VENDOR TO INDEMNIFY A DISTRICT INDEMNIFIED PARTY AGAINST A CLAIM, COST, LOSS, DAMAGE OR EXPENSE CAUSED BY THE (I) NEGLIGENCE OR FAULT, (II) BREACH OR VIOLATION OF A STATUTE, ORDINANCE, GOVERNMENTAL REGULATION, STANDARD OR RULE, OR (III) THE BREACH OF CONTRACT BY A DISTRICT INDEMNIFIED PARTY. PROVIDED FURTHER HOWEVER, AND IN ADDITION TO THE ABOVE, VENDOR INDEMNIFIES EACH OF THE DISTRICT INDEMNIFIED PARTIES AGAINST CLAIMS FOR THE BODILY INJURY OR DEATH OF AN EMPLOYEE OF THE VENDOR, ITS AGENTS OR SUBCONTRACTORS OF ANY TIER EVEN IF CAUSED BY THE SOLE OR CONCURRENT NEGLIGENCE OF A DISTRICT INDEMNIFIED PARTY.
A. The bid award shall be based on, but not necessarily limited to, the District’s evaluation of the following factors:
B. The District reserves the right to reject any or all bids, including the bid of any bidder which does not meet the above criteria and/or the other terms and conditions expressed herein to the District’s satisfaction. The District also reserves the right to waive all formalities and technicalities and to adopt the most advantageous construction of the Contract Documents or any applicable statute or code. The Bidder may also be disqualified and their bid not considered, among other reason, for any of the following specific reasons:
C. The District may conduct investigations as it deems necessary to establish the responsibility, qualifications and financial ability of the bidder, proposed subcontractors and other persons and organizations to do the work in accordance with the specifications to the District’s satisfaction.
D. Discrepancies between the multiplication of units of work in a bid and unit price will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures in a bid and the correct sum thereof will be resolved in favor of the correct sum. If units of work are not required on the bid form and only a lump sum price is required, the discrepancies between words and figures will be resolved in favor of the words.
E. Recommendation of award will be given to the lowest responsive, responsible bidder considered to be the most advantageous and in the best interest of the District.
F. Acceptance of a bid will be in the form of a purchase order or a contract. The contents of this bid shall become a part of this contract. The District will under no circumstances be responsible for goods or services provided without an acceptance signed by an authorized District representative.
The following is required from the successful bidder (also referred to herein as Vendor) prior to commencement of services:
The District reserves the right to terminate the Contract without prior notice in the event the Vendor defaults or breaches any of the terms and conditions of this Contract. In the event of termination, the District reserves the right to complete the work or services in any manner it deems desirable, including engaging the services of other parties. Any such act by the District shall not be deemed a waiver of any other right or remedy of District. If after exercising any such remedy, the cost to the District of the performance of the balance of the work or services is in excess of that part of the contract sum, which has not therefore been paid to the Vendor hereunder, Vendor shall be liable for and shall reimburse the District for such excess and liquidated damages, if any.
The District shall have the right to terminate the Contract, in whole or in part, without cause at any time upon thirty (30) days prior written notice. Upon receipt of a notice of termination, the Vendor shall promptly cease placing orders and all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The District shall pay the Vendor, to the extent funds are appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof, less liquidated damages, if any.
For purposes of this Contract, including its intended operation and effect, the parties to this Contract specifically agree that: (1) the Contract only affects matters/disputes between the parties to this Contract, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entity may be in a contractual relationship with District or Vendor or both; and (2) the terms of this Contract are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either District or Vendor.
If the Vendor shall file a petition in bankruptcy, or if the same shall be adjudged bankrupt or insolvent by any Court, or if a receiver of the property of the Vendor shall be appointed in any proceeding brought by or against the bidder’s creditors, or proceedings shall be commenced on or against the Vendor’s operations of the premises, the District reserves the right to terminate this Contract immediately.
Requests for goods and services will be on an as-needed basis by authorized District employees only. The District will supply the Vendor with the names of personnel authorized to place orders. The District shall place written orders or electronically via email in the form of a purchase order or Notice to Proceed which will include a purchase order number.
The District is committed to maintaining an alcohol, drug, tobacco and firearm free workplace. Possession or use of firearms, or possession, use of, or being under the influence of alcohol or controlled substances by Vendor’s employees or subcontractors’ employees while in the performance of any service(s) or delivery of goods to the District is strictly prohibited. Violation of this requirement may constitute grounds for immediate cancellation of the Contract. The District reserves the sole right to determine whether this clause is violated, which may be grounds for immediate termination.
Vendor agrees to give all notices and comply with all federal, state and local laws, statutes, ordinances, safety codes, rules and regulations (collectively “Laws and Regulations”) in any matter bearing on the performances of the services specified herein. This contract and the rights and obligations of the parties hereto shall be interpreted, construed, and enforced in accordance with the laws of the State of Texas.
a. Insurance
Vendor shall maintain insurance in the minimum coverage amounts set forth herein. At least two (2) weeks prior to the commencement of service and renewals thereafter during the term of agreement, the successful bidder shall furnish a completed insurance certificate to the District at 804 E. Northside Drive, Fort Worth, Texas 76102 or electronically to insurance@trwd.com, which shall be completed by an agent authorized to bind the name underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon.
The District shall have no duty to pay or perform under this Contract until such certificate has been delivered to the Purchasing Department. The District reserves the right to review insurance requirements of this section during the effective period of the Contract and to adjust insurance coverages and their limits when deemed necessary and prudent by the District’s Risk Manager upon changes in statutory law, court decisions, or the claims history of the industry as well as the successful bidder.
Insurance companies providing insurance required by Contract Documents shall have a minimum rating of A FSC of Class VIII according to A.M. Best Company.
Coverages
General Liability - $1,000,000/per occurrence, $2,000,000/general aggregate
Auto Liability - $1,000,000
Worker’s Compensation – Statutory Limits
Except for the Workers Compensation and Professional Liability policies, the District will be named as an additional insured on each such policy of insurance.
Vendor hereby waives any and all rights of subrogation by, through, or under it against the District or any related party by any insurance carrier or other third person.
Certificates of insurance shall list Tarrant Regional Water District as the Certificate Holder with the address 804 East Northside Drive, Fort Worth, Texas 76102.
Certificates of insurance shall contain in the “Descriptions of Operations/Locations” field a Project Name or description of the Work, as specified by the District and must be received no later than ten (10) days after the notice of award of contract.
Certificates of insurance must specify the Contract, the start and end date, must be on a standard Accord form, and must be submitted electronically.
By signing this Contract or providing or causing to be provided a certificate of coverage, the person signing this Contract is representing to the District that all employees of the person signing this Contract who will provide services on the project will be covered by workers’ compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission’s Division of Self-Insurance Regulation. Providing false or misleading information may subject the bidder to administrative penalties, criminal penalties, civil penalties, or other civil actions.
b. Subcontractor or Supplier Insurance
c. Texas Administrative Code Title 28 Section 110.110(c)(7) requires the following language to be contained in certain building and construction bid specifications and contracts:
“Workers Compensation Insurance Coverage -
In addition, upon request of the District, Vendor shall perform background checks on all employees responsible for performing work related to this project. Background checks shall be at the expense of the District and shall be performed by a qualified vendor approved by the District. In the event a background check discloses information that the District, at its sole discretion, deems unsatisfactory, Vendor agrees to immediately cease using said employee or subcontractor on work related to this project.
Vendor agrees to provide the services in a good, professional, and workmanlike manner, recognizing that time is of the essence to the services. Vendor agrees to file all necessary registrations and reports with all applicable regulatory authorities which may be required in the course of providing services. Vendor further agrees to provide services in a manner which complies with all applicable Laws and Regulations. The District agrees to cooperate with Vendor by providing information in its possession, staff access, and such other and further resources reasonably available to it as may be necessary to facilitate the timely and proper rendition of services.
Nothing in this Agreement shall be deemed or construed to waive the District’s sovereign immunity or otherwise invalidate its immunity from suit and/or liability.
In the event of a conflict between these TRWD Standard Terms and Conditions, and the terms of any Vendor issued terms, conditions, purchase orders, scope of work, or other vendor issued documents, the terms of this TRWD Standard Terms and Conditions shall govern.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
2% or 5%
Example: nine (9) months
Q (No subject): how many tons are you needing to complete order
A: This will be awarded to who can provide the highest aggregate amount of material for the budget available. This includes fees/surcharges with hauling. Please see scope of work for budgets.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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