Food Services Commercial Kitchen Equipment, Smallwares, Repair and Maintenance, As Needed

TUSD Food Services intends to award a contract to a qualified vendor(s) to provide specific items for commercial kitchens. The District is also seeking a vendor(s) that can provide repair, parts and maintenance on larger commercial kitchen appliances as needed. This bid may be awarded to a single vendor or by category, whichever is in the best interest of the District. It is the intent of the District to award a multi-term contract beginning July 1, 2026 and continuing for a period of one year through June 30, 2027. If all conditions are met during this period, this contract can be extended, if funding is available, for up to one additional one-year contract or any portion thereof. However, no contract exists unless and until a purchase order is issued each fiscal year.

Background

Tucson Unified School District is a diverse public school district located in Tucson, Arizona.

Project Details

• Reference ID: 27-015-TUSD1
• Department: Food Services
• Department Head: Lindsay Aguilar (Director)

Important Dates

• Questions Due: 2026-05-14T23:00:00.000Z
• Answers Posted By: 2026-05-15T23:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Price (10 pts) —

  The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.

• Ability (10 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (10 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (10 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• Cost (35 pts) —

  Cost and percent discount off price lists for equipment and parts and service rates will be evaluated. Offerors are responsible for providing additional information regarding how pricing will be applied under the proposed contract.

• Products, Services and Overall Strategy Offered (25 pts) —

  Overall strategy, range of products and process as related to the Scope of Work to meet the needs of TUSD, including fulfilling requirements and delivery of products and services.

• Qualifications, Experience and Expertise of Offeror (20 pts) —

  Demonstrated ability to provide products and services, including past performance. Financial stability of the firm. Offeror is properly licensed/certified to provide products and services. Experience of key personnel.

• Additional Value/Additional Services Offered (10 pts) —

  Additional products and/or services available that firm currently performs in their normal course of business.

• Responsiveness (10 pts) —

  Overall responsiveness of the proposal in clearly stating and understanding the Scope of Work and providing the required information at time of RFP submittal. The ability of the firm to accept the terms and conditions of this solicitation that will become the governing document of this contract will be considered. All forms and certifications have been completed, signed and submitted in the response.

Submission Requirements

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.

  The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception/Deviation Requested (required) —

  If you requested a deviation/exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable deviations/exceptions shall remove your proposal from consideration for award. Tucson Unified School District shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.

  Enter N/A if this does not apply.

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this form is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• ASBESTOS AND HAZARDOUS MATERIAL STATEMENT —

  ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:

  Asbestos Contained Building Materials (ACBM) will not be used on any project within the Tucson Unified School District. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Darleen Goodin at (520) 225-4706.

  Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.

  HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.

  I have read the above information and will comply.

• Asbestos and Hazardous Material Statement (required) —

  Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT

• List of Subcontractors —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• List of Subcontractors (required) —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance —

  The Offer and Acceptance form within the Solicitation shall be submitted with the Offer and shall include a signature by a person authorized to sign the Offer. The signature shall signify the Offeror’s intent to be bound by the Offer and the terms of the Solicitation and, further, that the information provided is true, accurate, and complete. Failure to submit verifiable evidence of intent to be bound, such as a signature, may result in rejection of the Offer.

• Offer and Acceptance Form (required) —

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Payment Method Form (required) —

  Please download the below documents, complete, and upload.

• Additional or separate contract —

  The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.

• RFP Response (No Cost Proposal) (required) —

  Please Upload your RFP Response HERE. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.  Include the following in your response:

  Company background information to include years of experience, qualifications, expertise of Offeror and locations.

  General overview/strategy on how company can support TUSD by addressing the sections in the Scope of Work regarding products and services offered and delivery.

  Any additional information on additional value and services offered. 

   

   

• Cost Proposal (required) —

  Please upload any cost proposals that are not covered by the pricing page section.  For example, if you offer parts for walk-in freezers and/or refrigerators, please let us know.  If you have any additional rates of service for install or repair, please use this section.

• References: Provide the names, addresses, contact persons, and telephone numbers of at least three clients TUSD may contact as professional references. References must have received the same or substantially similar services to those offered to TUSD.
• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Will your project have an Evaluation? (required)
• Using Federal Funding? (required)
• Is this a Cooperative Solicitation where TUSD is the lead agency (required)
• What is the Cooperative Agency who will carry this contract (required)
• Pricing (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Is software included in this purchase? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable

   

   

• Single or Multiple Award (required) —

  This sealed solicitation may be awarded to one vendor or to multiple vendors depending upon the goods/services required. Please indicate your intent.