Freight Transportation Service Providers for Federal Surplus Property Program

1. SCOPE: In accordance with provision of Texas Government Code, Chapter 2175, Surplus and Salvage Property, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking qualified vendors for freight transportation services for pickup and delivery of federal and state surplus property in the continental United States.
   1. Awarded TSPs will provide freight transportation services as stated in the Attachment A – Freight Transportation Services Provider Agreement and in conformance of Attachment B – TFC Standard Terms and Conditions. It is not the intention to award to a specific number of vendors; additional vendors may be approved periodically throughout the contract term. Vendors must have the ability and possess proper authority to provide freight services. TFC routinely transports property from Federal agencies in the Continental U.S. to three locations in Texas:
      1. Austin Surplus Property Warehouse: 6506 Bolm Rd, Austin, TX 78721
      2. San Antonio Surplus Property Warehouse: 2103 Ackerman Rd, San Antonio, TX 78219
      3. Fort Worth Surplus Property Warehouse: 2826 N. Beach St., Fort Worth, TX 76111.
   2. See Attachment C – Freight Transportation Loads Q&A for information on types of loads and quantities for the current fiscal year (Sept 2025 – May 2026).

Project Details

• Reference ID: 0009955
• Department: Surplus Property
• Department Head: Kristy Fierro (Director)

Important Dates

• Questions Due: 2026-07-21T17:00:00.000Z
• Answers Posted By: 2026-07-24T05:00:00.000Z

Addenda

• Official Notice #1: Attachments A and B Reposted (released 2026-07-08T22:12:07.581Z) —

  There was an issue with the Attachment A and Attachment B where some could not open the documents. They have been re-uploaded and should now be accessible.

Evaluation Criteria

• Review for submission of all required documents. (100 pts) —

  Motor Freight Carriers:

  a. Completed, notarized, and Signed Attachment A - Freight Transportation Service Provider Agreement checking the appropriate boxes on last page.

  b. Certificate of Insurance which meets insurance requirements as specified in Attachment A - Freight Transportation Service Provider Agreement

   

  Brokers:

  a. Completed, notarized, and Signed Attachment A - Freight Transportation Service Provider Agreement checking the appropriate boxes on last page.

  b. Completed page 12 of the Attachment A - Freight Transportation Service Provider Agreement

• Review SAM, SAFER, FMCSA, and VPTS Reports (100 pts) —

  Review the Federal System of Award Management, the Safety and Fitness Electronic Records (SAFER) Program, Review licenses on the Federal Motor Carrier Safety Administration Page, and Texas Comptroller's Vendor Performance Tracking System. Poor performance ratings, safety ratings, or failure to find active licenses will result in rejection of submittal.

Submission Requirements

• Attachment A - Freight Transportation Service Provider Agreement (required) —

  Attach the completed form with all pages here. Complete pages 1, 11, 12, and 13 as applicable. Failure to complete required sections will result in disqualification.

• Certificate of Insurance —

  Motor Carriers should upload their certificate of insurance here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

Questions & Answers