SLED Opportunity · KENTUCKY · COUNTY OF KENTON
AI Summary
Kenton County requests bids for fresh bread delivery to its Detention Center in Covington, KY. The contract is for one year with possible extensions. Mandatory pre-bid meeting and various insurance requirements apply. Bids due April 7, 2026.
The Kenton County Fiscal Court (County) is requesting proposals for Fresh Bread Delivery to the Kenton County Detention Center located at 3000 Decker Crane Lane, Covington, KY 41017.
This Request for Bid/Proposals is issued pursuant to applicable provisions of the Kenton County Purchasing Ordinance 121.46.
This is to be a firm bid for a period of one (1) year with deliveries from the date that this Contract is executed.
The Contract may be extended for three one (1) year periods, not to exceed a total of four (4) years, upon request by the Contractor and with the approval of the Kenton County Fiscal Court. After the contract period, if the Contractor desires to extend the Contract, the request for extension must be submitted to the County in writing for analysis and recommendation to the Court thirty (30) days prior to the expiration of the contract.
The County will consider any price changes based on the economic indicators whether it be an increase or a decrease.
Either party may terminate the contract any time with a sixty (60) days written notice or upon discretion of the County in a shorter period of time if the terms of the contract are violated in any way.
The Kenton County Fiscal Court (County) is requesting proposals for Fresh Bread Delivery to the Kenton County Detention Center located at 3000 Decker Crane Lane, Covington, KY 41017.
Proposals should be prepared according to the submittal requirements listed below and should provide all necessary information that the proposer considers pertinent to demonstrate qualifications for the scope of work.
The brand name, trade name, or manufacturer’s name must be given in the column provided. If bidder fails to indicate brand or trade name, where requested, the item bid may be disqualified.
Following the award of this bid, brand substitutions will not be accepted without prior approval.
This Request for Bids/Proposals is issued pursuant to applicable provisions of the Kenton County Purchasing Ordinance 121.46.
Automobile Liability Insurance covering all owned, non-owned, and hired vehicles.
Minimum Limit: $1,000,000 combined single limit per accident.
All prices by the various bidders must be firm for a maximum period of sixty (60) days to allow bid acceptance by the Kenton County Fiscal Court. If awarded the contract, the prices will then be firm for the time period indicated under ”Period of Contract”.
A mandatory pre-bid meeting will be help to allow prospective Bidders/Offers to review the site conditions and gain a complete understanding of the full scope of work. Attendance is required for bid eligibility. This meeting will take place on NO VALUE at NO VALUE at NO VALUE.
Proposals received from Bidders/Offers who do not attend the mandatory pre-bid meeting will be rejected.
Aircraft Liability Insurance covering owned, non-owned, and hired aircraft, including unmanned aircraft systems (drones), for bodily injury and property damage.
Minimum limit of $1,000,000 per occurrence.
Payment to the Vendor will be net thirty (30) days. Discounts for early payment needs to be indicated.
Send statements/invoices to: Kenton County Detention Center
3000 Decker Crane Lane
Covington, Kentucky 41017
A pre-bid meeting will be held to allow all prospective Bidders/Offers to review site conditions and gain a complete understanding of the full scope of work. Attendance is encouraged but NOT required for bid eligibility. This meeting will take place on NO VALUE at NO VALUE at NO VALUE. All attendees should meet by the elevator on the first floor by the Madison Street entrance.
Builder’s Risk Insurance written on an “All Risk” basis equal to one hundred percent (100%) of the completed project value, including the interests of the County, Vendor, and subcontractors. Deductibles not to exceed 5% for Named Windstorm and $20,000 per claim for all other perils.
No pre-bid meeting is scheduled for this bid.
Crime Coverage including employee dishonesty, forgery or alteration, and computer fraud.
Minimum Limit: $1,000,000 per occurrence.
Bidders/Offerors shall submit all inquiries regarding this bid via the county eProcurement Portal, located at https://procurement.opengov.com/portal/kentoncounty. Questions must be submitted by 10:00 am on Wednesday, April 1, 2026. All answers will be posted on the County's eProcurement Portal no later than 3:00 pm on Thursday, April 2, 2026. Questions will not be accepted after the deadline.
Bidders should also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.
Bidder/Offerors shall promptly notify Kenton County of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder/offeror shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.
Bidders are required to register for an account via the county eProcurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/kentoncounty/projects/245782.
Cyber Liability Insurance including Network Security and Privacy Liability coverage shall include liability arising from theft, dissemination, or use of confidential information stored or transmitted electronically; unauthorized access, tampering, or hacker attacks; denial of service; and introduction of malicious code or viruses. Coverage must include PCI breach expenses if the Vendor collects credit card information, as well as monitoring, remediation, and notification costs required under state law.
Minimum Limit: $1,000,000 per loss.
Sealed bids are due no later than 10:00 am, on Tuesday, April 7, 2026, at which time they shall be opened in public. Bidders shall submit their proposals through the County's eProcurement Portal located at https://procurement.opengov.com/portal/kentoncounty/projects/245782.
Bids will automatically be unsealed at 10:00 am, on Tuesday, April 7, 2026, at which time they will be posted on the County's eProcurement Portal located at https://procurement.opengov.com/portal/kentoncounty/projects/245782.
Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Kenton County strongly recommends completing your response well ahead of the deadline.
Garage Liability and Garage Keepers Liability Insurance covering Vendors that manage parking facilities or service County vehicles.
Minimum Limit: $1,000,000 per occurrence.
Kenton County reserves the right at any time and for any reason to cancel this Request for Bids/Proposals, accept or reject any or all bids/proposals or any portion thereof, or to accept an alternate bid/proposal. Kenton County reserves the right to waive any immaterial defect in any bid. Kenton County may seek clarification from any bidder/offeror at any time and failure to respond promptly is cause for rejection.
Inland Marine/Equipment Floater covering tools, equipment, mobile machinery, and materials in transit or at temporary or job-site locations.
Minimum Limit: $1,000,000 per occurrence.
Kenton County will not be liable for any costs incurred by bidders/offers in replying to this Request for Bids/Proposals.
Bids/Proposals must be submitted via the county eProcurement Portal https://procurement.opengov.com/portal/kentoncounty. All information and certifications called for must be furnished. Bids/Proposals submitted in any other manner, or which fail to furnish all information or certificates required, may be summarily rejected. Bids may be modified or withdrawn prior to the time specified for the opening of bids/proposals.
Any required documents or forms shall be filled out legibly in ink or typewritten with all erasures, strikeovers and corrections initialed in ink by the person signing the bid. The bid shall include the legal name of the bidder, the complete mailing address, and be signed in blue ink by a person or persons legally authorized to bind the bidder/offeror to a contract. Name of person signing should be typed or printed below the signature.
Bidders/Offers are cautioned to verify their bids/offers before submission. Negligence on the part of the bidder/offeror in preparing the bid/proposal confers no right for withdrawal or modification of the bid/proposal after it has been opened. In case of error in the extension of prices in the bid/proposal, the unit prices will govern. All price extensions are to be checked by the buyer to insure the total bid/proposal is accurate.
It is the intent of Kenton County to award a contract to the lowest responsible bidder/offeror meeting specifications. Kenton County reserves the right to determine the lowest responsible bid/offer on the basis of an individual item, groups of items, or in any way determined to be in the best interests of Kenton County. Award will be based on the following factors (where applicable):
Bids/proposals accepted by the Kenton County Fiscal Court will be available to all local municipalities in Boone, Campbell and Kenton Counties.
Liquor Liability Insurance required when Vendor sells, serves, or furnishes alcoholic beverages.
Minimum Limit: $1,000,000 per occurrence.
Maritime liability coverage for work on or near navigable waters, including liabilities under the Jones Act, U.S. Longshore & Harbor Workers’ Compensation Act (USL&H), and general maritime law.
Minimum Limit: $1,000,000 per occurrence.
The price quoted for each item is the full purchase price, including delivery to destination, and includes all transportation and handling charges, premiums on bonds, material or service costs, patent royalties and all other overhead charges of every kind and nature. Unless otherwise specified, prices shall remain firm for the contract period.
Kenton County will not be liable for any costs incurred by bidders/offers in replying to this Request for Bids/Proposals.
Professional Liability/Errors & Omissions Insurance covering wrongful acts, errors, or omissions in professional services.
Minimum Limit: $1,000,000 per claim.
Prices quoted must be net after deducing all trade and quantity discounts. Where cash discounts for prompt payment are offered, the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods, whichever is later.
All Bidders/Offerors must have or obtain a Kenton County and Cities Occupational License prior to performing any work in Kenton County or any of it’s Cities, Kenton County Ordinance 225.19, Section III (a). Bidders/Offerors must be in full compliance with all Kenton County and Cities’ Occupational License Ordinances (KENTON COUNTY FISCAL COURT ORDINANCES 78-6-1, 220.8, 223.0, 223.7, 225.19, 225.25) prior to awarding of a contract. Kenton County shall have the right to reject any bids/offers from Bidders/Offerors that are not in compliance with Kenton County and Cities’ Occupational License Ordinances.
Property Insurance covering Vendor-owned or leased property used in performance, including contents, improvements/betterments, and property in the Vendor’s care, custody, or control (as applicable).
Minimum Limit: $1,000,000 per occurrence.
Pollution Liability Insurance covering bodily injury, property damage, and cleanup costs arising from the release of pollutants.
Minimum Limit: $1,000,000 per occurrence.
Kenton County is not subject to Federal Excise tax. Per Kentucky Administrative Regulation 103 KAR 30:225E, Kenton County is exempt from state and local taxes.
Reference to brand names and numbers is descriptive, but not restrictive, unless otherwise specified. Bids/Proposals on equivalent items will be considered, provided the bidder/offeror clearly states exactly what is proposed to be furnished, including complete specifications. Unless the bidder/offeror specified otherwise, it is understood the bidder/offeror is offering a referenced brand item as specified or is bidding/offering as specified when no referenced and does not propose to furnish an “equal.” Kenton County reserves the right to determine whether a substitute offer is equivalent to and meets the standard of quality indicated by the brand name and number.
Sexual Abuse & Molestation Insurance required when Vendor provides services to youth or other vulnerable populations.
Minimum Limit: $1,000,000 per occurrence.
Samples of items, when called for, must be furnished free of expense and, if not destroyed in the evaluation process, will, upon request, be returned at the vendor’s expense. Request for the return of samples must accompany the sample and include UPS Pickup Slip, postage or other acceptable mode of return. Individual samples must be labeled with bidder/offeror’s name, item reference, manufacturer’s brand name and number.
Umbrella/Excess Liability Insurance providing coverage in excess of General Liability, Automobile Liability, and Employer’s Liability.
Minimum Limit: $1,000,000 per occurrence.
State or list by reference on the reverse side of the Bid/Proposal form herein any variations to specifications, terms and/or conditions.
Seller shall indemnify and hold harmless Kenton County, its agents, officials, and employees from and against all injuries, losses, claims, suits, costs and expenses which may accrue against Kenton County as a consequence of granting the Contract.
Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time promised, Kenton County reserves the right, without liability, in addition to its other rights and remedies, to terminate the contract by notice effective when received by Seller, as to stated items not yet shipped or services not yet rendered and to purchase substitute items or services elsewhere and charge the Seller with any or all losses incurred. Kenton County shall be entitled to recover its attorney’s fees and expenses in any successful action by Kenton County to enforce this contract.
A Bid Bond amounting to five (5%) percent of the proposed bid/proposal price must be provided with the response. The Bid Bond may be in the form of a surety bond, cashier check or other form of surety satisfactory to the county attorney. If the contract is awarded to the bonded bidder, the bidder will accept the contract as bid, or else the surety will pay the Fiscal Court a specific amount because of default on part of the bidder.
A Performance Surety Bond amounting to one hundred (100%) percent of the Contract price must be provided prior to execution of the contract assuring Kenton County that the project will be pursued with due diligence and completed according to the plans and specifications. This requirement may also be met by a letter of credit.
Materials or equipment purchased are subject to inspection and approval at Kenton County’s destination. Kenton County reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings or data of Seller’s warranty (express or implied). Rejected materials or equipment shall be removed by, or at the expense or, the seller promptly after rejection.
Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms of this solicitation, including any drawings, specifications or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title, and will be free from such defects in design. In addition, Seller warrants that said goods and services are suitable for, and will perform in accordance with, the purposes for which they are purchased, fabricated, manufactured and designed or for such other purposes as are expressly specified in this solicitation. Kenton County may return any nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is discovered, all at the Seller’s risk and expense. Acceptance shall not relieve the Seller of its responsibility.
Seller represents and warrants that the goods or services furnished hereunder (including all labels, packages and container for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services. Seller shall furnish “Material Safety Data Sheets” on all chemicals.
Contractor shall comply with the Kentucky Human Rights Act, HRA 344.150 – 344.270 as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal Employment Opportunity EEO 45.550 – 45.640 which is incorporated herein by reference. Furthermore, the Contractor shall comply with the Employment Discrimination Act, EDA 344.040, 344.050 as amended.
Seller shall pay all royalties and license fees. Seller shall defend all suits or claims for infringement of any patent, copyright or trademark rights and shall hold Kenton County harmless from loss on account thereof.
This contract shall be governed by and construed according to the laws of the Commonwealth of Kentucky. Pursuant to the provisions of KRS 45A.343, the contractor or vendor is required to reveal to Kenton County any final determination of a violation of KRS Chapters 136, 139, 141, 337, 338 and 342 by the contractor or vendor within the previous five (5) years; and further that said contractor or vendor has been and is in continuous compliance with the provisions of KRS Chapters 136, 139, 141, 337, 341, and 342 for the duration of the contract. The failure of a contractor or vendor to reveal a final determination of a violation to a local government, or to comply with the statutory requirements, is considered grounds for cancellation of a contract and disqualification of the contractor or vendor from eligibility for any Kenton County contracts for a period of two (2) years.
Proposals will be evaluated based on cost, vendor qualifications, and completeness of proposal. The County reserves the right to clarify any information submitted in response to this RFP and to negotiate terms with the selected vendor if deemed necessary.
All parties must possess and submit valid insurance certificates, performance bond if required, and necessary permits and licenses as required by federal, state, and local law.
The County reserves the right to not award a contract, to reject any and all responses, or to advertise for new bids if the County judges its interests to be better served thereby.
The signee hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items listed, subject to all instructions, conditions, specifications and attachments hereto.
The bidder/offeror affirms to the Kenton County Fiscal Court the ability to meet all requirements and further affirms that the work will be done in compliance with all Federal, State and Local codes, ordinances, and regulations.
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All Cashier's Check should be received by the County by 10:00 am on Tuesday, April 7, 2026.
Proposals whose cashier's check are not received by the date and time indicated, may be rejected.
It is the respondents responsible to ensure that the cashier's check is received on time.
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Q (Usage ): Do you have a weekly or annual usage for these items?
A: No. This varies and is not specifically tracked.
Q (Items): I noticed there was no request for hamburger buns. Was this a miss or is this item not used?
A: Hamburger buns are not used.
Q (No subject): was the contract awarded in the past? if so, which company was awarded this contract?
A: That information is not being provided through this RFP process.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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