Gee Creek Loop

The City of Ridgefield is accepting sealed bids for P23012-1: Gee Creek Loop to be received no later than Tuesday, March 24, 2026 at 2:00 p.m.

The City of Ridgefield is seeking bids from highly qualified contractors to provide all labor, supplies, equipment and materials for the improvement of Gee Creek Loop with roadway reconstruction, including a pair RRFB’s, lighting, curb ramps, stormwater system improvements, water main and water service realignment, and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Work shall be fully complete within 65 Working Days from the Notice to Proceed.

This project is financed through the Community Development Block Grant Program with funds obtained from the U.S. Department of Housing and Urban Development. The contract will be subject to regulations of the Departments of Labor and Housing and Urban Development.

Attention is called to Federal provisions for Equal Employment Opportunity, HUD Section 3 requirements, and the minimum wages as set forth in the contract documents.

The selected contractor must have an active registered account with the System for Award Management (SAM) through SAM.gov and cannot be debarred from bidding or working on public works projects.

The City must advertise in its official newspaper source, The Columbian, its trade source for additional exposure, the Daily Journal of Commerce (DJC), and one or more minority newspaper sources, Washington State Office of Minority & Women’s Business Enterprises (OMWBE).

The Contractor shall comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Contractor’s infrastructure project. Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.

This project is exempted from BABA due to funds being used from the grantee’s Program Year 2021 grant.

Bid packages may be viewed and downloaded via the City’s e-Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa. Bidders are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once the bidder has completed registration, you will have access to download the Invitation to Bid and will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa.

All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Thursday, March 5, 2026. Incomplete or late inquiries may not be considered.

Bidders will have the option of submitting their packets online via the City’s e-Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service.

If choosing to submit online, electronic sealed bids must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 2:00 PM (Pacific Time) on Tuesday, March 24, 2026. This is the preferred method. Bids received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the bid deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline. Bids received by fax or E-mail will not be accepted.

If the electronic bid process is not an option, the City will also accept hand delivered or mailed bids that shall be placed in a sealed envelope which clearly states the name of the bidder, the date of the bid opening, and the title “Gee Creek Loop”. Hand delivered bids shall be delivered to Ridgefield Administrative and Civic Center (RACC) building, 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Bid opening will be held in the conference room located in the RACC building and will be held virtually for interested parties who are unable to attend in-person. The link to access the bid opening online is https://teams.microsoft.com/meet/28658074250853?p=BsAZZfCf3N6JHXh8FB with the Meeting ID: 286 580 742 508 53 and Passcode: P8wF9yp3 applicable. Bids that are not received by bid closing of 2:00 p.m. local time, Tuesday, March 24, 2026, will not be considered complete and will be forfeited.

Bids delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Bidders may call the Procurement Coordinator to verify receipt of their bid. Bids that are mailed and not received by bid closing of 2:00 p.m. local time, Tuesday, March 24, 2026, will not be considered complete and will be forfeited.

The City of Ridgefield is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities.

The City of Ridgefield in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by contacting Melissa Irwin, Bids@ridgefieldwa.us or 360-857-3557.

The City of Ridgefield in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City reserves the right to cancel this request or reject any and all bids or to waive any minor formalities of this call if the best interest of the City would be served.