Golfview Sidewalk Replacement

The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, equipment, supplies, and supervision to complete sidewalk and curbing improvement along Golfview Avenue from Georgia Street to MLK Boulevard. This project is funded in whole or in part with Community Development Block Grant (CDBG) funds and is subject to all applicable federal, state, and local laws and regulations, including but not limited to labor standards, nondiscrimination requirements, and regulations of the U.S. Department of Housing and Urban Development (HUD). Awarded bidder shall comply with all applicable state, local, federal regulations as established by HUD, including but not limited to requirements related to labor standards, equal opportunity, and Section 3 provisions.

All bidders are required to review the Invitation to Bid (ITB) and all attachments prior to submitting a bid. Important attachments include, but are not limited to, the HUD Special Conditions Packet, SAM.gov Building Wage Decision, and other documents included in the ITB packet. By submitting a bid, contractors acknowledge that they have reviewed all applicable attachments and understand all federal compliance requirements, including HUD, Davis-Bacon, and Section 3 regulations.

Background

Golfview Avenue is a vital connector within the City of Bartow, linking residential neighborhoods to key community areas. Over time, the pedestrian infrastructure along this corridor has experienced wear and degradation, resulting in safety hazards and accessibility challenges.

The project area includes sidewalks, curbing, and adjacent asphalt surfaces that show signs of aging, cracking, and unevenness. The corridor supports a mix of pedestrian and vehicular traffic, requiring careful planning to minimize disruptions during construction. These conditions have prompted the City to pursue improvements that support a safer, more accessible, and visually appealing environment.

Project Details

• Reference ID: ITB 26-13
• Department: Purchasing
• Department Head: Danielle Rose (Purchasing Manager)

Important Dates

• Questions Due: 2026-05-12T20:00:00.000Z
• Pre-Proposal Meeting: 2026-04-27T13:00:00.000Z — 520 Herbert Dixon Blvd, Bartow, FL 33830.

Meetings & Milestones

Evaluation Criteria

• Summary —

  The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, equipment, supplies, and supervision to complete sidewalk and curbing improvement along Golfview Avenue from Georgia Street to MLK Boulevard. This project is funded in whole or in part with Community Development Block Grant (CDBG) funds and is subject to all applicable federal, state, and local laws and regulations, including but not limited to labor standards, nondiscrimination requirements, and regulations of the U.S. Department of Housing and Urban Development (HUD). Awarded bidder shall comply with all applicable state, local, federal regulations as established by HUD, including but not limited to requirements related to labor standards, equal opportunity, and Section 3 provisions.

  All bidders are required to review the Invitation to Bid (ITB) and all attachments prior to submitting a bid. Important attachments include, but are not limited to, the HUD Special Conditions Packet, SAM.gov Building Wage Decision, and other documents included in the ITB packet. By submitting a bid, contractors acknowledge that they have reviewed all applicable attachments and understand all federal compliance requirements, including HUD, Davis-Bacon, and Section 3 regulations.

• Scope of Work —

  Project details can be found with the Attachments section as it relates to;

  The ITB full document in its entirety and the following bid attachments:

  1. Instructions to Bidders - Construction,
  2. COB Standard Detail Plans as it relates to Sidewalks and Driveways
  3. Supplemental Federal Laws
  4. U.S Department of Housing and Urban Development - Special Conditions 
  5. Wage Decision Statement - Construction Type: Building
• Important Instructions for Electronic Submittals —

  The City of Bartow, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	April 16, 2026
  Pre-Proposal Meeting (Mandatory):	April 27, 2026, 9:00am 520 Herbert Dixon Blvd, Bartow, FL 33830.
  Question Submission Deadline:	May 12, 2026, 4:00pm
  Proposal Submission Deadline:	May 20, 2026, 2:00pm
  Bid Opening (Non-Mandatory) (Non-Mandatory):	May 20, 2026, 2:00pm In person: 450 N. Wilson Ave., Bartow, FL 33830 or via Teleconference at +1 872-256-4257,,312519811#

• Project Contact —

  Adaira Morales

  Procurement Analyst

  450 N Wilson Ave

  Bartow, FL 33830

  Email: amorales@cityofbartow.net

  Phone: (863) 534-0140

• Bonding Requirements —

  Bonds: The Bid Bond and Public Construction or Performance Bond & Payment Bond shall be executed by a surety authorized to do business in the State of Florida and as named in the current list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department and A.M. Best rated A VIII or better. All bonds signed by an agent must be accompanied by a certified copy of authority to act and indicate that they are licensed to do business in the State of Florida.

  Bid Bond: A Bid Bond is required to be submitted with all construction bids in excess of $150,000.00 in an amount not exceed five percent (5%) of the preliminary estimate of the cost of the work (amount bid). Unsuccessful bidders will be entitled to return of surety. A successful bidder may forfeit any surety required upon failure on their part to enter into a contract within the specified time after the award. See Section §337.17, of the Florida Statutes.

  Performance Bond & Payment Bond: A Public Construction or Performance and Payment Bond will be required on all construction contracts when the price exceeds $250,000. A surety bond shall be required of the successful bidder in an amount equal to the awarded contract price and, if called out in the contract, the allowance amount; and shall be submitted by the awarded contractor to Procurement along with the executed contract documents.

  The City may choose, in its discretion and applicable only to multiyear maintenance contracts, to allow for incremental annual contract bonds that cumulatively total the full, awarded, multiyear contract price. See Section §337.18, of the Florida Statutes.

• Project Timeline —

  Project Timeline: The Contract Time is as follows: 90 CALENDAR DAYS

  The contract time for this project is 60 calendar days from Notice to Proceed to reach Substantial Completion and 30 calendar days from Substantial Completion for Final Completion.

  Completion of the contract will have been achieved once Final Completion has been reached and all final documentation, including final application for payment, has been received and processed.

• Procurement Contact —

  Adaira Morales

  Procurement Analyst

  450 N Wilson Ave

  Bartow, FL 33830

  Email: amorales@cityofbartow.net

  Phone: (863) 534-0140

• Qualifications —
  • Contractor submitting a bid must have been in business under the same name & TIN/ FEIN number for the past five (5) years. 
  • Shall furnish a copy of the most recent City of Bartow Business/ Occupational License, if based within the City of Bartow. If located outside City limits, a Polk County Business/ Occupational License shall be furnished. 
  • The Contractor must be a Licensed General Contractor in the state of Florida. 
  • Contractor can provide three (3) references from clients in which the bidder has performed similar size and scope services as the prime contractor, within the past five (5) years. (Please refer to the Reference Form provided on page 60 of the bid document)

  Note: Contractors are to review, complete and upload Section 2.3 Qualifications Statement of the Bid Document as it relates to this section.

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Prior to bidding, have you reviewed all attached documents in their entirety, including the following key items? • U.S. Department of Housing and Urban Development (HUD) Special Conditions Packet • SAM.gov Building Wage Decision (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.