GREENVILLE REC CENTER & SPORTSPARK FACILITY JANITORIAL SERVICES

1. The City of Greenville Parks and Recreation Department is soliciting sealed bids for annual custodial and cleaning services for:

• Greenville SportsPark Center - 6705 Monty Stratton Parkway, Greenville, Texas 75402.

2. The City is also soliciting separately priced supplemental deep cleaning and window cleaning services for:

• Reecy Davis Center - 4320 Lee Street, Greenville, Texas 75401.

3. The City may award this solicitation as a complete facility cleaning contract, by facility, by service area, by base services and supplemental services, or in any combination determined to be in the best interest of the City. In accordance with Tex. Loc. Gov't Code § 252.043, the City may award this contract either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality.
4. Bidder questions, substitutions, or requests for clarification shall be submitted in writing to the designated City contact identified in this packet.
5. Any of the requested information not submitted will be classified as Non-Response.

Project Details

• Reference ID: 2026-RFP-073
• Department: Procurement
• Department Head: TBD (TBD)

Evaluation Criteria

Submission Requirements

• Cover Letter (required) —

  Must be signed by a partner authorized to bind the company and contain the name of the proposing firm, certification of its independence, address of the proposing office, and contact persons authorized to answer technical, price, or contract questions together with their telephone number, email and mailing addresses.   

• Cost Proposal (required)
• Bid Bond (required)
• Payment Bond (required)
• Performance Bond (required)
• Certificate of Insurance (required)
• Executive Summary (required) —

  A concise summary of your proposal (5 pages or less) should be provided.

• Proposed Schedule (required) —

  Comment on the firm's ability to meet the timelines indicated in this request and present a schedule of when information to be provided by the City should be available.  Provide any recommended changes to the schedule that you think are required to enhance the timelines and quality of the engagement.

• Other References (required) —

  Describe recent local and regional office auditing experience similar to the type of audit requested and give the name, email addresses and/or telephone numbers of client officials responsible for three of the audits listed.

• Additional Information and Concluding Remarks (required) —

  Since data not specifically requested should not be included in the foregoing sections, provide any additional information considered essential to the proposal in this section.  Use this section to include any final remarks or elaboration which the Respondent believes is important to a clear understanding of the proposed services and/or the Respondent's capabilities.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet. 
    • Seeking services for hourly rate schedules
  • Choose Option 2 when you need vendors to provide you with the line items.
• Select the below requirement for this solicitation (required) —

  Select all that apply

• Selected Firm Date (required) —

  When does the City expect a firm to be selected by?

  Answer Format: Day, Month DD, YYYY
  Example: Tuesday, June 13th, 2023

• Contract Length (required) —

  What is the length of the contract?  ie. 2 years

• What fiscal year is this solicitation for? (required) —

  ie. September 30, 2023 and September 30, 2024

• Date the contract will be executed (required) —

  What date will the contract be executed by?

  Answer Format: Day, Month DD, YYYY
  Example: Friday, June 30th, 2023