Harris Field Park Building Roof Replacement

The purpose of this Invitation to Bid (ITB) is to install a new roofing system at the building located at Harris Field Park.  The project includes furnishing all labor, materials, equipment, supervision, permitting, engineering coordination, and construction services necessary to remove the existing roofing material and install a new roofing system.

The City of Homestead is an Equal Opportunity Employer. MBE/WBE/DBE businesses are encouraged to participate.

Project Details

• Reference ID: ITB#202622
• Department: Parks, Recreation, & Open Spaces
• Department Head: Pedro Reynaldos (Director of Parks and Recreation)

Important Dates

• Questions Due: 2026-07-01T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-16T18:00:00.000Z — A NON-MANDATORY pre-bid conference and site inspection will be held on the date and time listed above. in the Procurement & Contract Services Department conference room located at 450 SE 6th Avenue, Homestead, Florida 33030. At that conference all work will be discussed and all questions answered. No questions will be answered verbally except at the pre-bid conference. You may submit questions in writing to be received at least two (2) days prior to the pre-bid conference to: Xintia Rubio-Rojas, Senior Buyer, City of Homestead, 450 SE 6th Avenue, Homestead, FL 33030; via email at: bids@homesteadfl.gov A site inspection of the project location will be held immediately after the Pre-Bid Conference. Project Address: 1034 SW 8th Street Homestead, FL 33030 **Site Inspection**: Any Bidder attending this site inspection is required to complete the Site Inspection Indemnity Form (see attachment) or bring a copy of their certificate of insurance evidencing statutory worker’s compensation coverage to the pre-bid meeting as these forms will be reviewed prior to anyone going to the Site Inspection. Bidders who do not supply this information will not be permitted to attend the site inspection. VIRTUAL ATTENDANCE OPTION - Microsoft Teams Meeting: Virtual meeting: Join: https://teams.microsoft.com/meet/237194764058927?p=Wl169qpSmBMMLV1ts1 Meeting ID: 237 194 764 058 927 Passcode: iT3wg65e _____________________________________________ Dial in by phone +1 929-346-7292,,665704673# United States, New York City Find a local number Phone conference ID: 665 704 673#

Evaluation Criteria

• BID TABULATIONS: —

  Bid tabulations are posted on the City website at: https://procurement.opengov.com/portal/cityofhomestead.

• INSURANCE REQUIREMENTS: —

  These are mandatory insurance requirements, please be sure to fulfill each requirement listed below. All policies, endorsements, certificates and/or binders shall be subject to approval by the City’s Risk Management as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by a duly authorized representative of the City. A lapse in any required insurance coverage during this Contract shall be considered a material breach. Further it is understood and agreed by Bidder that nothing in this provision shall waive or otherwise limit the right of the City to modify INSURANCE REQUIREMENTS to meet the demands of special or unique circumstances. Accordingly, those rights are expressly reserved by the City.

  The insurance obligations under this Contract shall be: all the insurance coverage and/or limits carried by or available to the Bidder or the minimum insurance requirements and/or limits shown in this Contract, whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover obligations of the Bidder under this Contract.

  If evidence of insurance provided by Bidder does not comply with the requirements of this section, the City reserves the right but not the obligation to deem your Bid non-responsive.

  Throughout the term of this agreement and for all applicable statutes of limitation periods, Bidder agrees to have and maintain in full force and effect the insurance policies set forth in this article. All policies must contain an endorsement requiring minimum thirty (30) days written notice from the insurance company to the City prior to cancellation or any change in coverage, scope or amount of any such policy or ten day notice for non-payment of premium.

  BIDDER EXPRESSLY AFFIRMS THAT IT HAS HAD THE OPPORTUNITY TO RECOVER THE COSTS OF THE INSURANCE REQUIRED IN ITS CONTRACT PRICE.

  1. All insurance policies shall be issued by insurers that are authorized to transact business in the State of Florida, and have an A. M. Best's financial and size rating of A-VIII or better.
  2. All insurance policies, except Property, Workers Compensation and Professional Liability (if applicable), shall name and endorse the following as additional insured: The City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Bidder. The Commercial General Liability policy shall be endorsed with the ISO CG2010 Additional Insured endorsement (or similar endorsement or policy coverage form with coverage at least as broad as the ISO CG 2010) and the ISO CG 2037 Additional Insured – Completed Operations endorsement (or similar endorsement or policy coverage form with coverage at least as broad as the ISO CG 2037). As additional insured, the City shall be defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Bidder, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insured’s own acts, actions, omissions, negligence. Bidder shall provide a copy of these policy forms or endorsements prior to project start and at any time upon City request.
  3. It is specifically agreed that the City of Homestead shall not be liable to the Bidder for any liability arising out of the performance of this Agreement. Bidder specifically waives any and all rights of recovery it may have against the City of Homestead, independent of any waiver of rights of recovery by any insurer. All insurance policies shall include a Transfer of Rights of Recovery Against Others to Us/Waiver of Subrogation in favor of the City.
     Bidder agrees to obtain any endorsement or policy coverage form that may be necessary to effect all waivers of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement or policy coverage form from the insurer.
  4. All insurance policies shall be endorsed to provide that (a) Bidder’s Insurance is primary and non-contributory to any other Insurance available to the City of Homestead with respect to claims covered under the policy and (b) Bidder’s insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer’s limit of liability. Self-insurance shall not be acceptable. Any policy including a self-insured retention (“SIR”) in the primary layer of liability in any amount must be submitted to and approved by the City’s Risk Management Department prior to risk approval.
  5. If the Bidder fails to submit the required insurance certificate(s) in the manner prescribed with the executed agreement submitted to the City and if not submitted with the executed agreement in no event exceed three (3) calendar days after request to submit certificate(s) of insurance, the Bidder shall be in default, and the Contract may be rescinded at the City’s sole discretion. Under such circumstances, the Bidder may be prohibited from submitting future solicitations to the City.
  6. Bidder shall carry the following types of insurance coverage whether products and/or services provided by Bidder to the City in connection with the performance of this Contract occur on City premises or not.
     1. WORKER'S COMPENSATION: As required by the State of Florida with the statutory limits, and include employers’ liability insurance with a limit of not less than $1,000,000 for each accident, $1,000,000 for each disease and $1,000,000 for aggregate disease. Policy shall be endorsed with a “Waiver of Our Right to Recover From Others” endorsement which favors the City. A copy of NCCI Form WC 00 03 13 (or similar endorsement with coverage at least as broad as NCCI Form WC 00 03 13) issued by the insurer shall be required for risk review prior to project start and shall be provided by Bidder at any time upon request.
        If Bidder’s workers compensation program is part of an employee-leasing or co-employment arrangement where certain Statutory employees may be excluded from coverage, Bidder specifically agrees to indemnify, hold harmless, defend against and pay or reimburse the City for losses the City or its insurers may be obligated to pay to any natural person who is denied workers compensation benefits or employers liability coverage that arise out of or result from Bidder’s employee-leasing or co-employment arrangement.
     2. AUTOMOBILE LIABILITY: Bidder shall carry automobile liability insurance with minimum limits of One Million ($1,000,000) dollars, combined single limit per occurrence for bodily injury liability and property damage. The policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Bidder has no owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be endorsed to add the City of Homestead as Additional Insured and include a Waiver of Subrogation in favor of the City. Coverage must be primary and non-contributory to any other insurance available to the City of Homestead. Copies of the endorsements or policy forms reflecting these terms may be required for risk review and shall be provided by Bidder at any time upon request.
     3. COMMERCIAL GENERAL LIABILITY: Bidder shall carry Commercial General Liability Insurance for all on-going and completed operations of the Bidder, including all on-going and completed operations of all Bidder’s sub-contractors and shall include but shall not be limited to Contractual, Products and Completed Operations and Personal and Advertising Injury coverage with limits of not less than: One million ($1,000,000) dollars each Occurrence and for Personal and Advertising Injury coverage and two million ($2,000,000) dollars for Products – Completed Operations Aggregate and General Aggregate. The Commercial General Liability insurance policy must include but shall not be limited to the following listed Coverages: Coverage A – Bodily Injury and Property Damage Liability, Coverage B – Personal and Advertising Injury Liability, and Coverage C – Medical Payments. Coverage shall include but shall not be limited to coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed.
        Bidder’s Commercial General Liability insurance coverage shall be primary and non-contributory. For any claim related to this contract, this coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 – PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Bidder’s insurance and shall not contribute with it. Bidder shall provide a copy of this policy form or endorsement prior to project start and at any time upon City request.
        The Commercial General Liability policy shall be endorsed with the ISO CG 2503 Designated Construction Project(s) General Aggregate Limit endorsement or similar endorsement with coverage at least as broad as the ISO CG 2503 evidencing “City of Homestead- Removal and Replacement of Rapid Infiltration Trench” as the Designated Construction Project. Bidder shall provide copy of this policy endorsement prior to project start and at any other time upon request.
        The City’s Risk Management Department shall not accept an insurance policy that includes the ISO CG 21 39 CONTRACTUAL LIABILITY LIMITATION, the ISO CG 24 26 AMENDMENT OF INSURED CONTRACT DEFINITION or similar policy coverage forms or endorsements.
        The Commercial General Liability policy must be endorsed to add the City of Homestead as Additional Insured and include a Transfer of Rights of Recovery Against Others to Us / “Waiver of Subrogation” endorsement in favor of the City. Copies of these policy coverage forms or endorsements reflecting these terms may be required for risk review and shall be provided by Bidder to the City prior to project start and at any time upon request.
     4. COMMERCIAL EXCESS / UMBRELLA LIABILITY: Bidder shall carry and maintain minimum $1,000,000 per Occurrence and $1,000,000 Aggregate excess liability limits over underlying Commercial General Liability, Auto Liability and Employer’s Liability coverage as outlined above.
        A copy of the Additional Insured and Transfer of Rights of Recovery Against Others to Us / “Waiver of Subrogation” policy coverage forms or endorsements may be required for risk review prior to project start and shall be provided by Bidder at any time upon request. 
     5. ENVIRONMENTAL IMPAIRMENT/POLLUTION LEGAL LIABILITY: Bidder shall carry and maintain environmental impairment / pollution legal liability insurance for liability resulting from pollution or other environmental impairment arising out of, or in connection with, work performed under the Agreement, or which arises out of, or in connection with the Agreement, including but not limited to coverage for clean-up of pollution conditions and third-party bodily injury and property damage claims arising from pollution conditions. Such insurance shall also include transportation coverage (including but not limited to loading and unloading) and non-owned disposal site coverage. Coverage shall extend to defense costs and expenses incurred in the investigation, civil fines, penalties and damages or settlements.
        The City and City’s members, officials, officers and employees shall be included as additional insureds on the policy. Bidder shall provide copy of this policy endorsement or policy coverage form evidencing additional insured status prior to commencement of services and at any time thereafter upon request.
        The minimum limits to be maintained by Bidder (inclusive of any amounts provided by an umbrella or excess policy) shall be $1,000,000 Each Claim or Occurrence and $1,000,000 Annual Aggregate.
        Coverage must either be on an Occurrence basis or, if on a Claims-Made basis, the coverage must respond to all claims reported within five years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis. If coverage is provided on a Claims-Made basis, evidence of insurance must include the policy retroactive date.
        A copy of the policy and any policy endorsement may be required for risk review prior to project commencement and shall be provided to the City at any time upon request.
     6. PROPERTY IN THE COURSE OF CONSTRUCTION: Bidder shall provide, in a policy acceptable to the City as outlined herein, Builder’s Risk / Installation Floater insurance coverage covering all construction, additions, machinery and equipment included in the project, including that which is tangible personal property purchased directly by the City.
        In addition to the Bidder, City as Owner, Subcontractors and its Sub-Subcontractors of any tier shall also be included as insureds. If named or additional insured status is not available to City under the policy, policy shall be endorsed to show City as loss payee.
        Coverage shall be provided on an "All Risk" (i.e., Special Form) basis, and shall include coverage for but shall not be limited to: theft, windstorm, hail, flood, and earth movement (including sinkhole and earthquake). Subject to any sub-limits applicable to flood and earth movement, the amount of insurance (valuation basis) shall be the Accepted Project Bid Amount of the Project when completed.
        Coverage shall not be subject to any restriction with respect to occupancy or use by the City and, subject to forty-five (45) days' prior written notice to the Owner, shall remain in full effect until final acceptance by the City.
        The maximum deductible for the perils of windstorm, hail, flood, earth movement (including sinkhole and earthquake) and all other perils shall be determined by City Risk Management prior to Project commencement.
        Except with respect to damage or loss to tangible personal property which meets the criteria in Rule 12A-1.094(4)(b)1-4, F.A.C. to determine if City is the purchaser for the purpose of a tax exemption under Section 212.08(6), Fla. Stat., Bidder shall be solely responsible for that portion of Covered Loss under the deductible applicable to the Builder’s Risk required by this Subsection.
        Except with respect to City retaining the risk of loss for damage or loss to tangible personal property which meets the criteria in Rule 12A-1.094(4)(b)1-4, F.A.C. to determine if City as Owner is the purchaser for the purpose of a tax exemption under Section 212.08(6), Fla. Stat., the risk of loss shall remain with Bidder until the date of Final Completion. City shall retain the risk of loss for damage or loss to tangible personal property which meets the criteria in Rule 12A- 1.094(4)(b)1-4, F.A.C. to determine if City is the purchaser for the purpose of a tax exemption under Section 212.08(6), Fla. Stat.
        To the extent collectible from the insurance provided by Bidder pursuant to this Subsection, Bidder and City respectively waive any and all claims against each other, and their respective members, officials, officers and employees, for loss or damage to their respective property. Bidder shall require all Subcontractors and Sub-subcontractors to waive, to the extent collectible under the insurance provided by Bidder pursuant to this Subsection, any and all claims against City, and its members, officials, officers, employees, for loss or damage to Subcontractors or Sub-subcontractors property. If City has agreed by contract to obtain waivers of subrogation in favor of a design professional, Bidder also waives, to the extent collectible under the insurance provided by Bidder pursuant to this Subsection, any and all claims against the design professional, and its members, officials, officers and employees, for loss or damage to Bidder’s property. If City has agreed by contract to obtain waivers of subrogation in favor of a design professional, Bidder shall require all Subcontractors and Sub-subcontractors to waive, to the extent collected under the insurance provided by Bidder pursuant to this Subsection, any and all claims against the design professional, and its members, officials, officers, employees, for loss or damage to Subcontractors or Sub-subcontractors property. The policy or policies of insurance provided by Bidder pursuant to this Subsection shall permit such waivers and shall include waivers of subrogation by endorsement or otherwise.
        As evidence of compliance with the insurance required by this Subsection, the Bidder shall, prior to Project start, furnish the City with a fully completed Evidence of Builder’s Risk ACORD Form 28 or other evidence satisfactory to City Risk Management.
  7. Bidder shall be solely responsible for ensuring that all vendors and/or independent or sub-contractors (“sub-contractors”) also comply with the insurance requirements, terms, conditions, limits and related criteria as outlined above and shall specifically require Commercial General Liability, Auto Liability and Florida Workers Compensation coverage from any sub-contractor utilized by Bidder.
  8. BIDDER’S PROPERTY: Bidder and its subcontractors, if any, are solely responsible for any loss or damage to their personal property, including but not limited to tools and equipment, scaffolding, and temporary structures, rented machinery, or owned and leased equipment. A waiver of subrogation shall apply in favor of the City of Homestead.
  9. Bidder shall provide of the City of Homestead’s Contract Administrator/Buyer with a copy of the certificate(s) of insurance and endorsements evidencing the types of insurance and coverage required in this Section within three (3) calendar days of Bidder’s receipt of Notice of Intent to Award the Contract and, at any time thereafter, upon request by the Contract Administrator/Buyer. It is the BIDDER’S responsibility to ensure that the Contract Administrator/Buyer is provided with evidence of current insurance on file with the City during the term of this Agreement, or longer as may be required herein.
  10. Bidder's Insurance Policies shall be endorsed to provide the City with at least thirty (30) calendar days prior written notice of cancellation, non-renewal, restrictions, or reduction in coverage or limits or ten days for non-payment of premium. Notice shall be sent to:
      City of Homestead
      Attn: Procurement & Contract Services Department
      450 SE 6th Avenue
      Homestead, FL 33030
  11. At any time while this Agreement is in force, if any of the Bidder's insurance policies is written on a Claims-Made coverage form, then Bidder shall maintain such insurance coverage for a period of FIVE (5) years after the expiration or termination of this agreement (including any and all extensions and/or renewals) OR provide City with an Extended Reporting Period endorsement with a minimum term of no less than FIVE (5) years, as evidence of the City’s ability to present a claim(s) past the expiration of the Claims Made policy(ies), which arise from work performed under this Bid during any Claims Made policy period.
  12. If any of Bidder's Insurance policies (1) includes a general aggregate limit and (2) provides that claims investigation and/or legal defense costs and/or expenses are included within the policy’s general aggregate limit, the general aggregate limit of said policy(ies) shall be no less than five (5) times the per occurrence limit as specified above in this Section.
  13. The provisions of this Section shall survive the expiration or termination of this agreement.
  14. PAYMENT: If any of the insurance policies required under this Section lapse during the term of this agreement or any extension or renewal of the same, Bidder shall not receive payment from the City until such time that the City has received satisfactory evidence of reinstated coverage of the types and coverage specified in this Section that is effective as of the lapse date. The City, in its sole discretion, may terminate the Agreement immediately and no further payments shall be due to Bidder.
  15. RENEWAL OF INSURANCE: Bidder shall be responsible for assuring that the insurance certificate/ endorsements required in conjunction with this section remains in force for the duration of the Contract term. If the insurance certificate/endorsements are scheduled to expire during this period, Bidder shall be responsible for submitting a new or renewed insurance certificate/ endorsements to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificate/endorsements are not replaced with a new or renewed certificate(s) evidencing acceptable insurance coverage which covers the Contract term, the City may suspend this Agreement until such time as the new or renewed certificate/endorsements evidencing acceptable insurance coverage are received by the City.
  16. MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein shall not be construed as to relieve Bidder of liability in excess of such coverage, nor shall it preclude or otherwise limit the City from taking other action(s) as may be available under any other provision(s) of this Agreement or otherwise in law or equity. 
  17. CONFLICT: In the event that a conflict arises between the provisions of any agreement, contract or understanding that arises out of this Bid and this Section, the provisions of this Section shall control and prevail.
  18. DISCLOSURE OF INFORMATION: Bidder agrees that the City may disclose the name and contact information of its insurers to any third party which presents a claim against the City for any damages or claims resulting from or arising out of work performed by the Bidder, its agents, employees, servants or subcontractors in the performance of this contract. 
  19. RELAXATION OR SUSPENSION OF INSURANCE REQUIREMENTS: If, in the opinion of the City, full compliance with the insurance requirements in this Section is not commercially practicable for the Bidder, and would not be commercially practicable for most other Bidders qualified to perform the Project or Work, at the written request of the Bidder, the City may, in its sole discretion, and subject to any conditions it deems appropriate, relax or temporarily suspend, in whole or in part, the insurance requirements which would otherwise apply to the Bidder. As a condition to any such relaxation of the insurance requirements, City may require Bidder to provide the City with written evidence satisfactory to the City that full compliance with the insurance requirements is neither commercially practicable for the Bidder, nor commercially practicable for most other Bidders qualified to perform the Work. Any such modification shall be subject to the prior written approval of the City, and subject to the conditions of such approval. 
  20. SUBSEQUENT AGREEMENTS: The requirements of this Section shall extend to any subsequent written agreement which results from this ITB and shall represent the City’s minimum insurance requirements. Bidder understands and agrees that the insurance requirements may be updated or amended at the sole discretion of the City’s Risk Manager in any subsequent agreement executed which is subject to this ITB based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
• Scope of Work —

  This Scope of Work (“SOW”) outlines the requirements for furnishing all labor, materials, equipment, supervision, permitting, engineering coordination, and construction of approximately 6,000 sq ft for services necessary to remove the existing roofing material and install a new roofing system at the building located at Harris Field Park as specified within this solicitation.

  The project consists of:

  1. Replacement of two existing flat roof sections with a new flat roofing system.
  2. Removal/conversion of the existing skylight roof section to a new metal roofing system.
  3. Completion of all work in accordance with the current Florida Building Code (FBC), manufacturer specifications, and applicable local permitting requirements.

  Project address: 1034 SW 8th Street Homestead, FL 33030

• FEDERAL PROVISIONS —

  Proposers should be familiar with all statutory and regulatory requirements, including any waivers and alternative requirements may be issued in the Federal Register. Proposer shall comply with all applicable requirements of Federal provisions, which shall include, but not be limited to those items set forth below:

  Contract Provisions shall be made part of the agreement awarded through the solicitation. 

  Contract Remedies	Clean Air Act & the Federal Water Pollution Control Act
  Termination for Cause of Convenience	Debarment and Suspension
  Equal Employment Opportunity	Byrd Anti-Lobbying Amendment
  Copeland Anti-Kickback Act	Procurement of Recovered Materials
  Contract Work Hours and Safety Standards Act	Prohibition on Contracting for Covered Telecommunications Equipment or Services
  Rights to Inventions Made Under a Contract or Agreement	Domestic Preferences for Procurements
  Access to Records	Affirmative Socioeconomic Steps
  Changes & Modifications	Copyright
  Use of DHS Seal, Logo, and Flags	2 CFR Part 200.318 through 200.327
  Compliance with Federal Law, Regulations, and Executive Orders
  No Obligation by Federal Government
  Program Fraud and False or Fraudulent Statements or Related Acts

  2 CFR Part 200—

  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as required by the provisions of 24 CFR Part 570.503 (b) (4) and 24 CFR Part 570.502.

  PART 200-UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS

  The procurement standards must be met in accordance with the following categories:

  • General procurement standards (2 C.F.R. Part 200.318).
  • Competition (2 C.F.R. Part 200.319).
  • Methods of procurement to be followed (2 C.F.R. Part 200.320).
  • Contracting with small and minority businesses, women’s business enterprises, and area labor surplus firms (2 C.F.R. Part 200.321).
  • Domestic preferences for procurements (2 C.F.R. Part 200.322).
  • Procurement of recovered materials (2 C.F.R. Part 200.323).
  • Contract cost and price (2 C.F.R. Part 200.324).
  • Federal awarding agency and pass-through entity review (2 C.F.R. Part 200.325).
  • Bonding requirements (2 C.F.R. Part 200.326).
  • Contract provisions (2 C.F.R. Part 200.327 and Appendix II).
  • Program administrative requirements (24 C.F.R. 570.489).
  • Recordkeeping requirements (24 C.F.R. 570.490).
  • Applicability of uniform administrative requirements (24 C.F.R. 570.502).
  • Records to be maintained (24 C.F.R. 570.506).
  • Public access to program records (24 C.F.R. 570.508).
  • Grant closeout procedures (24 C.F.R. 570.509).
• SOLICITATION INFORMATION —

  The City’s Procurement and Contract Services Department is the official source to obtain information relating to City of Homestead procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

  Solicitation documents are available for download from the City's e-Procurement Portal ("Portal"):  https://procurement.opengov.com/portal/cityofhomestead

  You may also contact the Procurement and Contract Services Department at (305) 224-4620 or visit us during normal business hours, to obtain award information and other documents at:

  City of Homestead

  Procurement and Contract Services Department

  450 SE 6th Avenue

  Homestead, FL 33030

  Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Homestead’s Portal at: https://procurement.opengov.com/portal/cityofhomestead for current solicitations and other procurement information.

  We appreciate your interest in doing business with the City of Homestead.

• EXCEPTIONS TO SPECIFICATIONS: —

  Any exceptions to the requirements of this solicitation shall be disclosed in the designated Exceptions Section of the OpenGov submission and shall reference the applicable section number. The City reserves the right to determine the acceptability of any exception. Material exceptions to the Terms and Conditions, Scope of Work, Specifications, or other solicitation requirements may result in the proposal being deemed non-responsive and removed from further consideration. 

• General Requirements —

  The Contractor shall:

  • Provide all labor, supervision, materials, tools, hoisting equipment, cranes, lifts, transportation, safety equipment, and incidentals required to complete the project.
  • Obtain and pay for all required permits, inspections, and approvals.
  • Coordinate all work with local building officials and ensure compliance with:
  • Current Florida Building Code (FBC)
  • Florida Building Code: Existing Building
  • Applicable wind uplift requirements
  • Manufacturer installation requirements
  • OSHA safety standards
  • Verify all existing dimensions and field conditions prior to commencement of work.
  • Protect adjacent building components, landscaping, and public areas during construction.
  • Provide appropriate and effective safety barriers to keep the public and all unauthorized occupants out of the area affected by this work.
  • Maintain a clean and safe work site at all times.
  • Magnetic Sweep Requirements
  • Site shall be left free of roofing nails, fasteners, and ferrous debris detectable by a commercial magnetic sweeper.
  • Frequency
  • Daily Sweep of all work areas and surrounding grounds during active roofing work.
  • If the site is unsecured after hours, at the end of each day a mandatory sweep will be performed before crews leave.
  • Additional sweeps will be performed after major tear-off phases of high-debris operations.
  • Areas to Be Swept
  • Roof perimeter of entire building(s)
  • Ground areas within 25 feet of the building
  • Walkways, sidewalks, and entrances
  • Parking lots, drive lanes, and loading areas
  • Areas where dumpsters or debris containers are located or parked.
  • Landscaping and turf adjacent to the building (s)
  • Remove and legally dispose of all roofing debris and construction waste off-site.
  • Provide final cleanup upon completion of work.
  • Coordinate engineering review and approval for the metal roofing system prior to installation.
  • Provide manufacturer product data and warranty documentation upon project completion.  Construction retainage shall not be released without a properly executed Manufacturer's Warranty document being provided by the Contractor to the City.
• NO BID: —

  Bidders who choose not to submit a response are encouraged to indicate their intent not to participate through the OpenGov procurement portal and, if desired, provide a brief reason for declining. Repeated failure to respond to solicitations without sufficient justification may result in the supplier’s status being reviewed and may lead to removal from the City's supplier notification list. Submission of a "No Response" notification through OpenGov by the solicitation due date and time will be recognized as an acknowledgment of the solicitation and the bidder’s decision not to participate. 

• Flat Roof Replacement Package Scope of Work —

  The Contractor shall remove and replace the existing roofing system on the designated flat roof sections.

  Roofing Assembly

  Install the following roofing system components:

  1. Base Layer
  • Install Polyglass Elastobase V base layer.
  • Mechanically attach using 1-1/4-inch ring shank nails with tin caps.
  • Install Insulation Layer or Tapered Insulation System (e.g., Polyisocyanurate rigid boards or coverboards).
  2. Secondary Waterproofing Layer
  • Install Elastoflex SA V Plus FR self-adhered base sheet over mechanically attached base layer.
  3. Cap Sheet
  • Install Polyflex G FR cap sheet fully adhered to the roofing assembly.
  • Cap sheet shall provide a granulated, fire-rated, UV-resistant roofing surface.

  Flashings and Accessories

  Contractor shall install all required flashing and accessories including:

  • Flashing at all scuppers and overflow scuppers.
  • New lead flashing at all roof penetrations.
  • 4-inch x 5-inch wall flashing at roof-to-wall transitions where applicable.
  • New 26-gauge parapet coping metal along the entire roof perimeter.
  • Flash parapet walls a minimum of 8 inches vertically and terminate with galvanized mill-finish two-piece counter flashing where required.
  • Valley metal where applicable.

  Equipment and Access

  • Furnish cranes, lifts, and access equipment as required to safely perform the work.

  Cleanup

  • Remove all rooftop debris and construction materials from the site upon completion.
• BILLING INSTRUCTIONS: —

  Invoices, unless otherwise indicated, must show the purchase order number and respective Bid number and shall be submitted to the City of Homestead (100 Civic Court Homestead, FL 33030) with the requesting Department labeled on the mailing envelope.

• SITE INSPECTION —

  Prior to submitting the bid, the bidder is required to visit the site of the proposed work and to become familiar with any conditions, which may in any manner, affect the work to be done or affect the equipment, materials and labor required. The bidder is also required to examine carefully the specifications and be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions.

  A site inspection of the project location will be held immediately after the Pre-Bid Conference.

  Any Bidder attending this site inspection is required to complete the Site Inspection Indemnity Form (see attachment) or bring a copy of their certificate of insurance evidencing statutory worker’s compensation coverage to the pre-bid meeting as these forms will be reviewed prior to anyone going to the Site Inspection. Bidders who do not supply this information will not be permitted to attend the site inspection.

• PROJECT LOCATION AND MOBILIAZATION: —

  PROJECT LOCATION: 1034 NE 8th St, Homestead, FL 33030

  MOBILIZATION TIME: Bidders shall specify the estimated response and mobilization time required to commence work after receipt of a Work Order or Notice to Proceed. The stated mobilization time shall be expressed in calendar days and shall represent the Bidder’s firm commitment. The City may rely on the stated mobilization time in evaluating bids and scheduling work. Failure to meet the stated mobilization time during contract performance may be considered in evaluating the Contractor’s performance.

• TAXES: —

  The City of Homestead is exempt from all Federal Excise and State taxes. The applicable tax exemption number is shown on the Purchase Order.

• Skylight Conversion / Metal Roof Package Scope of Work —

  The Contractor shall remove the existing skylight roofing section and install a new engineered metal roofing system.

  Engineering
  •    Roofing system and attachment method shall be reviewed and approved by a licensed Professional Engineer registered in the State of Florida prior to installation.
  Roof Deck Preparation
  •    Install new roof deck using 5/8-inch CDX plywood sheathing fastened to the existing roof framing system with code-compliant fasteners.

  Underlayment System
  Install the following underlayment components:
  1.    PolyAnchor HV is mechanically attached using tin caps and 1-1/4-inch ring shank nails.
  2.    Polyglass XFR self-adhered underlayment.

  Metal Roofing System
  Install:
  •    New 26-gauge metal roofing panels.
  •    Roofing color to be selected by the City.
  •    Matching hip caps and trim accessories.
  •    New galvanized 3-inch x 3-inch drip edge around the perimeter, matching the roof color.

  Cleanup
  •    Remove and dispose of all roofing debris and construction waste from the project site.
  •    Perform final cleanup suitable for final inspection and City acceptance.

  Scheduling
  •    Project schedule shall be based on weather conditions and material availability.
  
  

• EQUIVALENTS: —

  If a Bidder proposes equipment, materials, or supplies other than those specifically identified in the solicitation, the Supplier shall clearly identify the proposed equivalent product within its submission. Any proposed equivalent shall conform to or exceed the quality, design, construction, performance, and functional requirements specified. Brand Names: Catalog numbers, manufacturers’ names, and brand names referenced in this solicitation are provided solely to establish a minimum standard of quality, performance, and design and shall not be construed as an endorsement of a particular product or manufacturer. Bidders may propose equivalent products from other recognized manufacturers, provided they submit sufficient information to demonstrate compliance with the solicitation requirements. When proposing an equivalent product, the Bidder shall identify the manufacturer, brand name, model number, and any deviations from the stated specifications within its submission. The Bidder shall also upload complete descriptive literature, technical specifications, brochures, test results, or other supporting documentation necessary to evaluate the proposed equivalent. Failure to provide adequate supporting documentation may result in the proposed equivalent being deemed non-responsive and not considered. If no alternate manufacturer, brand, model, or deviation is identified in the Bidder's submission, the City will assume the Bidder is offering products that fully comply with the specifications as stated. Manufacturer names, brand names, and model numbers used in these specifications are intended solely to establish minimum requirements for quality, performance, and design. Equivalent products may be offered and will be evaluated to determine whether they meet or exceed the requirements of the specified item. The City reserves the right to determine the acceptability of any proposed equivalent.

• Exclusions —

  Unless specifically included by written amendment, the following are excluded from this Scope of Work:

  • Structural repairs beyond minor substrate replacement.
  • Replacement of deteriorated framing members unless identified and approved by Owner through change order.
  • Interior repairs, painting, or ceiling work.
  • Asbestos abatement or hazardous material remediation.
  • Mechanical, electrical, or plumbing modifications not directly related to roofing work.
  • Temporary relocation of occupants or equipment.

  ---

• Warranty —

  Warranty Requirements Flat Roof Warranty

  • Labor and workmanship warranty: Five (5) years under normal conditions.
  • Manufacturer material warranty: Ten (10) years.

   

  Metal Roof Warranty

  • Labor and workmanship warranty: Ten (10) years under normal conditions.
  • Manufacturer material warranty: Twenty-Five (25) years.
• BID BOND: —

  All bids must be accompanied by a Bid Bond in the amount of 10% of the total bid submitted, to be in the form of a Cashier’s Check (which shall be tantamount to a Bid Bond) made payable to the City of Homestead; a bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935. The Bid Bond must be fully executed, signed by both the Bidder and the surety, and must be uploaded in the designated submittal section at the time of bid submission. The bond of all unsuccessful bidders will be returned after bid award. The Bidder shall not withdraw their Bid after Bid Opening for the period stipulated as the Bid guaranty period. Bidders will give these assurances that all bids offered will be held open and are not revocable for lack of consideration during the time stipulated herein.

  2.5.1 Attorneys-in-fact, who sign the Bid Bond, Performance Bond and Payment Bond, must file with such Bonds, certified copies of their current power of attorney to sign such Bonds. All Bonds must be countersigned by an agent of the Surety licensed in the state of Florida, with a copy of the agent's current identification card, as issued by the State of Florida Insurance Commissioner, attached thereto.

• MISTAKES: —

  Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder’s risk.

• PAYMENT AND PERFORMANCE BOND: —

  If the contract award amount exceeds $200,000.00, a Performance Bond and Labor and Material Payment Bond will be required and will be issued within ten (10) days upon issuance of a notice to proceed in the form(s) required herein, and written by a surety licensed in Florida and acceptable to the City. Bidder shall provide evidence of sufficient bonding capacity with its Bid in the form required herein. Failure to provide such evidence may result in rejection of the Bid.

  A Performance Bond/Payment Bond that does not conform to the City’s form may not be accepted. The Surety Company shall be acceptable to the City and must be authorized to do business in the State of Florida. The Performance and Payment bonds from the bidder shall name the City as an obligee. BIDDERS THAT CANNOT PROVIDE EVIDENCE OF THE CAPACITY FOR BONDING IN THE MINIMUM AMOUNT OF THE BID PRICE AT THE TIME OF BID SUBMISSION MAY NOT BE CONSIDERED RESPONSIVE OR OTHERWISE QUALIFIED TO PERFORM THE PROJECT PURSUANT TO THIS BID. SUFFICIENT EVIDENCE OF SUCH MUST BE PROVIDED BY THE BIDDER PURSUANT TO THIS BID AT THE TIME OF BID SUBMISSION. City reserves the right in its sole discretion to determine the sufficiency of such evidence of Bidder’s bonding capacity.

  2.6.1 The Performance Bond shall be conditioned so that the contractor performs the Contract in the time and manner prescribed in the Contract, including the obligation to cure any and all defects in the Work, including latent defects, with in the time period allowed by section 95.11(3)(c), Florida Statutes. The Payment Bond shall be conditioned so that the contractor promptly make payments to all persons who supply the contractor with labor, materials, supplies, and equipment used directly or indirectly by the contractor in the prosecution of the work provided for in the Contract. The bonds shall provide that the surety be obligated to an amount not exceeding the penal sum of each bond, together with interest at the maximum rate allowed by law, and shall further indemnify and save harmless the City to the extent of any and all payments in connection with the carrying out of said Contract which the City may be required to make under the law. 

  2.6.2 Pursuant to the requirements of Section 255.05. Florida Statutes, it shall be the duty of the contractor to record the aforesaid Payment Bond in the public records of Miami-Dade County, with the contractor to pay all recording costs, and to deliver a certified copy thereof to the City prior to the commencement of any construction. Bidder acknowledges that notwithstanding the provisions of the Bid Documents, the Contract, or any “prompt payment” laws to the contrary, City shall not be obligated to make any payment to the contractor unless and until contractor complies this this section.

• CONDITIONS AND PACKAGING: —

  It is understood and agreed that any item offered or shipped as a result of this bid shall be latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

• Contractor Deliverables —

  Upon completion, Contractor shall provide:

  • Final inspection approval documentation.
  • Manufacturer warranty certificates.
  • Contractor workmanship warranty documentation.
  • Product data sheets and engineering approvals.

   

• REFERENCES: —

  Each Bid should be accompanied by a list of references (minimum of six [6]) for clients or government organizations for which the Bidder is currently furnishing or has previously furnished similar products or services. The reference list should include, the name of the company, a contact person, telephone number, email address, Purchase Order or Contract Number. The City further reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, contacting current or former clients, reviewing relevant documentation, conducting site visits, and performing other independent confirmation of data.

• QUALITY: —

  All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship.

• CANCELLATION: —

  RESERVED

• WARRANTY/GUARANTEE: —

  The successful bidder will be required to warranty/guarantee all work performed. The warranty/guarantee that the vendor is offering shall be described in detail and submitted with their bid.

  Only manufacturer’s authorized parts or approved equal shall be used in the equipment repairs. All parts used must be new. Whenever parts are to be replaced, the Contractor shall ensure that all warranty conditions are maintained. Parts and labor shall be warranted for a minimum period of one (1) year from date of installation, and the contractor shall maintain a record of all warranted parts.

  If Contractor finds a piece of equipment that appears to be under manufacture warranty and recognizes that it may not be maintenance by a Third-Party. It is the Contractors responsibility to list it and bring it to the attention of the Project Manager.

• BIDDER QUALIFICATIONS: —

  Bidders shall submit, with their Bid, a Company Profile and supporting documentation demonstrating their qualifications to perform the work.

  A. The information provided will be used by the City to determine the responsibility of the Bidder. The Company Profile should include, at a minimum:

   

  1.  Length of time in business and business location • Relevant experience, certifications, and technical qualifications

  2.  Key personnel and project team experience • Organizational capacity and available resources

  3.  Financial capability (may be requested separately or post-bid)

  4.  Record of past performance, including similar projects completed within the last five (5) years

  5.  Disclosure of litigation or claims, failure to provide complete qualification information may result in a determination of non-responsibility, but shall not automatically render a Bid non-responsive. The City reserves the right to request additional information or clarification.

   

  2.9.1 Licensing & Registration:

      

  A.  At the time of Bid submission, the Bidder must hold all required licenses necessary to perform the Work in accordance with Florida Statutes 489.115. Failure to possess the required license at the time of Bid submission shall render the Bid non-responsive.

   

  1.  Contractors holding a local Certificate of Competency must also be registered with the State of Florida pursuant to Florida Statutes 489.117.

  2.  Proof of required State registration shall be provided prior to contract award or execution, and failure to obtain such registration within the time specified by the City may result in a determination of non-responsibility or contract award withdrawal.

   

  B.  The successful Bidder, including the General Contractor and designated Qualifier, shall be required to register with the City of Homestead’s Development Services, Planning and Zoning Department prior to commencing any work under the Contract. Failure to complete such registration within the time specified by the City may result in a determination of non-responsibility, delay of Notice to Proceed, or withdrawal of award.

   

  2.9.2 Post-Bid Responsibility Review

   

  A.  The City will evaluate the apparent low bidder for responsibility in accordance with the Procurement Policy, including:

             

  1. 1. The City reserves the right to request additional documentation after Bid opening to make this determination.

   

  2.9.3 Joint Ventures

   

  A.  If the Bidder is a joint venture (“JV”), the following shall apply:

   

  1. 1. Each joint venture partner shall be properly licensed, as required, in accordance with Florida Statutes 489.115 at the time of Bid submission. Failure of any required licensed entity to hold a valid license at the time of Bid submission may render the Bid non-responsive.
     2. The joint venture entity, if formed as a separate legal entity, shall be properly qualified to do business in the State of Florida prior to contract award.
     3. Evidence of the joint venture arrangement, including identification of all partners and the designated qualifying contractor, shall be provided with the Bid or within a reasonable time thereafter upon request by the City.
     4. If the joint venture entity is not fully formed or registered at the time of Bid submission, the Bidder may still be considered, provided that all required licensing requirements are met by the qualifying party(ies). The fully executed joint venture agreement and proof of legal formation shall be submitted prior to contract award.
     5. The City reserves the right to request additional documentation to determine the responsibility of the joint venture, including but not limited to licensing, experience, financial capacity, and authority of the qualifying contractor. Failure to provide required joint venture documentation within the time specified by the City may result in a determination of non-responsibility.
• PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: —

  All pricing submitted in the Bidder’s response shall remain fixed and firm for the entire term of the contract, including any approved renewal periods, unless otherwise specified herein. The Bidder may, at any time during the contract term, offer incentive discounts, reduced pricing, or other cost-saving opportunities to the City; however, such discounts shall not result in prices exceeding those originally submitted and awarded under the contract. 

• COMPLETE PROJECT REQUIRED: —

  These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any item or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the project.

• PRODUCT/CATALOG INFORMATION: —

  All Bidders may submit catalog information on the product(s) and/or unit(s) they propose to furnish if awarded this Contract. Failure to submit such information will result in rejection of your Bid.

  All Bids that include substances found on the current Florida Toxic Substance List must be submitted with a Material Data Sheet, in accordance with applicable Florida Statutes

• PRICES QUOTED: —

  Bidder should deduct trade discounts and quote firm net prices and give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s).

• BID SUBMITTAL & FORMS: —

  Other forms to be included with your submission include the following: Americans with Disability Nondiscrimination Statement, Business Entity Affidavit/Conflict of Interest, Certification regarding Debarment, Drug-Free Workplace Program Affidavit, Scrutinized Companies, E-Verify, Sworn Statement, Performance Surveys, Social Security Collection, W-9, Affidavit Attesting to Non-Coercive Conduct for Labor or Services, Affidavit regarding Prohibition on Contracting with Entities of Foreign Countries of Concern and all required product information and any other items as indicated in this Section or any part of this Invitation to Bid. Bids may be deemed non-responsive if a form is considered material to the bid and not submitted by the specified due date. Additionally, bids may be rejected for failure to include any other required documentation identified in this section, elsewhere in the Invitation to Bid, or in any issued Addenda. 

  1. AMERICANS WITH DISABILITIES ACT OF 1990: 
     Equal Opportunity for Individuals with Disability 
     The Contractor and the City of Homestead, (hereafter “owner”) shall agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this Contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this Contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this Contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. 
     The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. 
     It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this Contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. 
     It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.
  2. BUSINESS ENTITY DISCLOSURE STATEMENT/CONFLICT OF INTEREST: 
     Bidder or Vendor hereby recognizes and certifies that no elected official, board member, or employee of the City shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no City employee, nor any elected or appointed officer (including City board members) of the City, nor any spouse, parent, domestic partner, stepmother, stepfather, or child of such employee or elected or appointed officer of the City, may be a partner, officer, director or proprietor of Bidder or Vendor, and further, that no such City employee or elected or appointed officer, or the spouse, parent or child of any of them, alone or in combination, may have a material interest in the Vendor or Bidder or as defined by Miami Dade County. Material interest means direct or indirect ownership of more than 5% of the total assets or capital stock of the Vendor or Bidder. Any exception to these above-described restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by City Manager upon advice of the City Attorney. Further, Bidder or Vendor recognizes that with respect to this transaction or Bid, if any Bidder or Vendor violates or is a party to a violation of the ethics ordinances or rules of the City, the provisions of Miami-Dade County Code Section 2-11.1, as applicable to City, or the provisions of Chapter 112, part III, Fla. Stat., the Code of Ethics for Public Officers and Employees, such Bidder or Vendor may be disqualified from furnishing the goods or services for which the bid or proposal is submitted and may be further disqualified from submitting any future bids or proposals for goods or services to City. Bidder or Vendor must complete and execute the Business Entity Affidavit form. The terms "Bidder" or "Vendor," as used herein, include any person or entity making a proposal herein to City or providing goods or services to City.
  3. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS: 
     The Bidder certifies by submission of the Bid, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by the City of Homestead, Miami-Dade County, the State of Florida or Federal Government. Further, Bidder certifies that it has divulged, in its Bid response, information regarding any of these actions or proposed actions with other governmental agencies. 
     A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid to provide any goods or services to a public entity, may not submit a Bid to contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 
     The awarded Bidder or any subcontractor shall not employ any persons with multiple felonies and / or crimes against children. The awarded Bidder must provide documented proof of efforts to comply with this requirement. The City may declare any noncompliance or lack of diligent effort by the awarded Bidder to comply as a breach of contract and immediately terminate the services of the awarded Bidder.
  4. DRUG-FREE WORKPLACE AFFIDAVIT: 
     In the event of identical tie low Bids, preference shall be given to businesses with drug-free workplace programs. Bidders with such programs shall complete and submit the attached form with Bid. 
     All persons and entities that contract with City of Homestead are required to certify that they will maintain a drug-free workplace and such persons and entities are required to provide notice to employees and to impose sanctions for drug violations occurring in the workplace.
  5. SCRUTINIZED COMPANIES FORM: Contractor certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City may immediately terminate this Agreement at its sole option if the Contractor or its subcontractors are found to have submitted a false certification; or if the Contractor, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement.
     If this Agreement is for more than one million dollars, the Contractor certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the City may immediately terminate this Agreement at its sole option if the Contractor , its affiliates, or its subcontractors are found to have submitted a false certification; or if the Contractor, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement.
     The Contractor agrees to observe the above requirements for applicable subcontracts entered into for the performance of work under this Agreement.
     As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above-stated contracting prohibitions then they shall become inoperative.
  6. E-VERIFY: In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.
  7. PUBLIC ENTITY CRIMES (PEC): 
     A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases or real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
  8. PERFORMANCE SURVEYS: 
     The City conducts monthly, quarterly and post project performance surveys for vendors whom are awarded Bids and contracts. Surveys will be sent to the user-departments and will be used as a monitoring device to gauge performance and to utilize when awarding or renewing contracts.
  9. NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE: 
     In compliance with Florida Statutes §119.071(5), the City of Homestead Procurement & Contracts Department collects and uses your Social Security number in performance of the City’s duties and responsibilities. 
     A Social Security number is only used for legitimate employment business purposes in compliance with completing a Vendor Application in lieu of a Federal Employer Identification Number (FEIN).
  10. W9 FORM: 
      Bidder shall provide a completed W9 tax form which certifies an individual's tax identification number. A tax identification number (TIN) is the Social Security number of an individual or the Employer Identification Number of a business, fiduciary or other organization. This form must also be present in a brokerage account's files to avoid backup withholding by the IRS.
  11. NONCOERCION AFFIDAVIT: In accordance with Section 787.06, Florida Statutes, the City requires all vendors executing, renewing or extending a contract with the City to execute the required City affidavit, attesting that vendor does not use coercion for labor or services.
  12. CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED: In accordance with Section  287.138, Florida Statutes, each bidder, respondent, proposer, or vendor, is required to properly complete, execute and submit to the City the attached Affidavit which is required by the statute.

  2.11.1  LICENSING:

  Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license and State registration [Florida State Registration can be located and printed at www.Sunbiz.org]. Bidder must also submit certificates of competency, licenses or any other certification necessary to complete the Contract. Bidders must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party. In addition, all licenses required for Bidders whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current.

  2.11.2  ALTERNATE BID DOCUMENTS:

  Documents prepared by the City must be used for the submission of the Bid response. Alternate bids or bids that deviate from the requirements of this solicitation will not be considered. Bidders shall not insert in their submission any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering the subject matter thereof.

• SUBCONTRACTORS: —

  All successful Bidders/respondents on City contracts in which subcontractors may be used shall provide a detailed statement of their policies and procedures for awarding subcontracts which:

  1. Notifies the broadest number of local subcontractors of the opportunity to be awarded a subcontract;
  2. Invites local subcontractors to submit bids in a practical, expedient way;
  3. Provides local subcontractors’ access to information necessary to prepare and formulate a subcontracting bid;
  4. Allows local subcontractors to meet with appropriate personnel of the Bidder to discuss the Bidders requirements; and
  5. Awards subcontracts based on full and complete consideration of all submitted proposals and in accordance with the Bidders stated objectives.
     All Bidders/respondents seeking to contract with the City shall, as a condition of award, provide a statement of their subcontracting policies and procedures. Bidders/Respondents who fail to provide the required statement shall preclude the Bidder/respondent from receiving the contract. 

  2.12.1 Prospective Bidders need to furnish a list at the time of Bid a list of all sub-contractors to be used during the construction of this project. The City of Homestead reserves the right to approve or disapprove any sub-contractor on the basis of the responses to the requirements listed below during the term of this contract. The prime contractor must maintain and furnish a current list (to the City's Project Manager) of the following information for each sub-contractor and notify the City of any changes to this information during the term of this contract:

  1. Sub-Contractor
     1. Company Name: 
        Company Contact Person:
        Address: Phone:
        Fax:
        E-mail: 
     2. Proof of experience related to the type of work to be performed (last five years). 
     3. List of references from projects (up to five years in the past) and contact information of such.
     4. List of any pending litigation the sub-contractor and all its principals and officer is a party to and any litigation they’ve been involved in during the past five years.
     5. List of any pending or past litigation with the City.
     6. List of any safety or environmental citations/violations the contractor has received in the past five years.
• UNDERWRITERS’ LABORATORIES: —

  Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be UL listed or re-examination listing where such has been established by UL for the item(s) offered and furnished.

• AMERICAN MADE: —

  The City Council of Homestead, acting in session on June 20, 1983, adopted Resolution No. 83-06-21 which states, “That it is the intent and policy of the City Council of the City of Homestead, Florida, that the needs of the City of Homestead for supplies, materials and equipment be met using only those supplies, materials and equipment manufactured in the United States of America when same are available and when the price of same and the bid of same is consistent with the bidding procedures of the City Code of the City of Homestead.”

• FAILURE TO EXECUTE: —

  Failure by the Bidder to whom the Contract has been awarded, to execute and deliver the required documents and/or other applicable forms, and to furnish the Performance and Payment Bonds, and to furnish satisfactory evidence of all insurance coverage within ten (10) calendar days after the award letter is presented to Bidder for execution, may result in the annulment of the award and the forfeiture of the bid guarantee to the City, which forfeiture shall be considered not as a penalty but in liquidation of damages sustained by the City. Award may then be made to the next lower responsive and responsible Bidder or all remaining Bids may be rejected, and the Contract may be re-advertised.

• NON-CONFORMANCE TO CONTRACT CONDITIONS: —

  Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at vendor’s expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the Bidder. Any violation of these stipulations may also result in:

  1. Vendor’s name being removed from the vendor list. 
  2. All departments being advised not to do business with vendor.
• TERM OF CONTRACT: —

  This Contract shall commence the day after the date of award by the City Council of Homestead, Florida (the “City Council”), unless otherwise stipulated in the Notice of Award Letter or Notice to Proceed, which is distributed by the Procurement & Contract Services Director. The Contract shall remain in effect through successful job completion.

• METHOD OF AWARD: —

  The contract will be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s), conforming to the Solicitation, is most advantageous and of best value to the City of Homestead. The lowest responsive, responsible Bidder(s) will be determined in conjunction with the methods described below. Tie Bids will be decided as described in General Conditions.

  Responsible Vendor Determination: Proposer/Bidder is hereby notified that Section 287.05701, Florida Statutes, requires that the City may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

  Bidder must bid on all items listed in Section 6. Pricing, to qualify for award of the contract. Bid will be awarded on an all or nothing basis.

  The City reserves the right to reject all bids or any portion of any bid it deems necessary to serve the best interest of the City, to accept any item or group of items unless qualified by the Bidder, to acquire additional quantities at prices quoted in Section 6. Pricing. All awards made as a result of this bid shall conform to applicable Florida Statutes.

  Bid prices should be submitted with the understanding that the City of Homestead is not authorized to pay service charges, which may be imposed due to the late payment of an invoice, which has become delinquent.

  The City shall award a contract to a Bidder through action taken by the City of Homestead City Council at a duly authorized meeting. Acceptable bids which are for an amount not exceeding $100,001 will not have to go through Council and may be awarded by the City Manager or the Procurement & Contract Services Director. This action shall be administratively supported by a written award of acceptance and the issuance of a Purchase Order, mailed or otherwise furnished to the successful Bidder; which shall constitute a binding contract without further action by either party.

  The General Terms and Conditions, the Special Conditions, the Technical Specifications, Addenda, the Bidder’s Proposal, and the Purchase Order are collectively an integral part of the contract between the City of Homestead and the successful Bidder.

  While the City Council may determine to award a contract to a Bidder(s) under this Solicitation, said award may be conditional on the subsequent submission of other documents as specified in Section 2 of this bid. The Bidder shall be in default of the contractual obligations if any of these documents are not submitted in a timely manner and in the form required by the City. If the Bidder is in default, the City, through the Procurement and Contract Services Director, will void its acceptance of the Bidder’s offer and may determine to accept the offer from the second lowest responsive, responsible Bidder or re-solicit Bids. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess costs sustained and/or may prohibit the Bidder from submitting future Bids for a period of one year.

  The Term of the Contract shall be stipulated in the Notice to Proceed, which is issued to the successful Bidder(s). Where there is a conflict between the contractual period stipulated in the Solicitation and the contractual period stipulated on the Notice to Proceed, the Bid shall prevail. If the contract involves a single shipment of goods to the City, the contract term shall be concluded upon completion of expressed and implied warranty periods.

  The City reserves the right to exercise the option to renew a term contract of any successful Bidder(s) to a subsequent optional period provided that such option is stipulated in the Special Conditions. If the City exercises the right in writing, the Bidder shall update and submit any legal documents required during the initial Solicitation no later than sixty (60) calendar days prior to the commencement of the option period. These documents, which are specified in the Special Conditions and include, but are not limited to, insurance certificates and performance bonds, must be in force for the full period of the option. If the updated documents are not submitted by the Bidder in complete form within the time specified, the City may rescind its option, declares the Bidder to be in default of its contractual obligations and award to the next low Bidder or seek a new Bid Solicitation. The City may, at its sole option, seek monetary restitution from the Bidder as a result of damages or excess cost sustained and/or may prohibit the Bidder from submitting the future Bids for a period of one year.

  The City reserves the right to automatically extend this contract for a maximum period not to exceed one hundred and twenty (120) calendar days in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated and/or awarded. If this right is exercised, the City shall notify the Bidder, in writing, of its intent to extend the contract for a definitive period of time prior to the effective date of the extension. By affixing its authorized signature to the Bid Offer Form, the Bidder hereby acknowledges and agrees to this right.

  The City of Homestead reserves the right not to award a contract to, or to reject bids from vendors that are currently in litigation with the City of Homestead or as a result of any prior lawsuits.

• DISPUTES: —

  In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties.

• AVAILABILITY OF FUNDS —

  It is understood and agreed between the parties herein that the City shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this contract.

• LEGAL REQUIREMENTS: —

  Federal, state, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief from responsibility.

• PATENTS AND ROYALTIES: —

  The Bidder, without exception, shall indemnify and save harmless the City of Homestead, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Homestead, Florida. If the Bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work.

• PAYMENT —

  Refer to Article 10-Special Provisions for Construction Contract.

• INSPECTION, ACCEPTANCE & TITLE: —

  Inspection and acceptance will be the destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful Bidder until acceptance by the buyer, unless loss or damage results from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not to conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return the product at the Bidder’s expense.

  NOTE TO VENDORS DELIVERING TO WAREHOUSE:
  Receiving hours are Monday through Friday, excluding holidays, from 7:00 a.m. to 3:30 p.m. The warehouse is located at 450 SE 6th Avenue, Homestead, FL 33030.

• OSHA: —

  The Bidder warrants that the product supplied to the City of Homestead, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the Bidder responsible for same.

• COMPLETION TIME: —

  Final completion shall be achieved within 120 calendar days from the issuance of the Notice to Proceed.

  The liquidated damages specified in paragraph 2.20 LIQUIDATED DAMAGES below shall apply. The project shall not be deemed to be complete until such time as the work has been completed in accordance with the specifications enumerated herein. Completed work shall be subject to the inspection and approval of the Project Manager.

• ANTI-DISCRIMINATION: —

  The Bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin.

• SUBSTANTIAL COMPLETION: —

  Substantial Completion is the stage when the Work in accordance with the approved plans and specifications are complete, certified by the Architect/Engineer of the record as complete, so that the work can be used for its intended purpose. At this point, all essential components of the system must be operational, testing and inspections have been successfully completed, minor corrective work, final adjustments or punch‑list items remain unfinished, and the project warranty period commences. Failure to meet the Substantial Completion date, it is understood that liquidated damages will be assessed in the amount of $904.00 for each calendar day after the specified date.

• DEFAULT: —

  In the event of default on a contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages.

• SUBSTITUTIONS: —

  The City of Homestead, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the Bidder’s expense.

• FINAL COMPLETION: —

  Final Completion shall be achieved within 30-days of the date of Substantial Completion, in which point the punch list items have been addressed, project is fully constructed in accordance with the plans, specification meeting all applicable regulatory requirements and all the regulator permits are closed. At this stage, every punch‑list item has been corrected, all testing and inspections have been successfully completed, and all required signed and sealed as-built, warrantee documentation has been submitted and accepted. Failure to meet the Final Completion date, it is understood that liquidated damages will be assessed in the amount of $226.00 for each calendar day after the specified date.

• BIDDER’S FACILITIES: —

  The City reserves the right to conduct site visits to Contractor’s business location(s) at any time with prior notice and/or may request that Contractor participate in live presentations. The selection of a contractor may be based wholly or in part upon the results of site visits or live presentations.

• LIQUIDATED DAMAGES: —

  Applicable liquidated damages are the amounts established in the following schedule:

   

  Original Contract Amount Range	Daily Charge (Per Calendar Day)
  $299,999 and under	$904
  $300,000 – less than $2,000,000	$1,685
  $2,000,000 – less than $5,000,000	$2,667
  $5,000,000 – less than $10,000,000	$3,813
  $10,000,000 – less than $20,000,000	$5,021
  $20,000,000 – less than $40,000,000	$7,442
  $40,000,000 and over	$10,224 + 0.00005 × (amount over $40M)

   

  For all contracts, regardless of whether the contract time is stipulated in calendar days, the Engineer will count days in calendar days.  If the Contractor or, in case of his default, the surety fails to complete the work within the time stipulated in the Contract, or within such extra time that the CITY may have granted the Contract or, in case of his default, the surety shall pay to the CITY, liquidated damages, in the amount of $904.00 per calendar day in which work is not completed. This is imposed as liquidated damages, not as a penalty, in recognition of the difficulty of ascertaining actual damages. The CITY has the right to apply, as payment on such liquidated damages, any money the CITY owes the Contractor.  The CITY does not waive its right to liquidated damages due under the Contract by allowing the Contractor to continue and finish the work, or any part of it, after the expiration of the Contract Time including granted time extensions.

• ADDITIONAL WORK: —

  In the event additional work requested is not covered in the bid line items, Contractor will be asked to supply a proposal task order with scope of work details, pricing, schedules, deliverables and a not to exceed dollar amount unless authorized by the City contract representative.

  Refer to Special Provisions for Construction Contracts, Article 7, Changes in the Work.

• DISCLAIMER: —

  The City of the City of Homestead may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of Homestead’s requirements will not be considered. After all bids are analyzed, organization submitting bids that appear, solely in the opinion of the City of Homestead, to be the most competitive, shall be submitted to the City Council, and the final selection will be made shortly thereafter with a timetable set solely by the City of Homestead. The selection by the City of Homestead shall be based on the bid, which is, in the sole opinion of the City Council, in the best interest of the City of Homestead. The issuance of this bid constitutes only an invitation to make presentations to the City of Homestead. The City of Homestead reserves the right to determine, at its sole discretion, whether any aspect of the bid satisfies the criteria established in this Bid. In all cases the City of Homestead shall have no liability to any contractor for any costs or expense, incurred in connection with this bid or otherwise.

• CONE OF SILENCE: —
  1. Definitions: “Cone of Silence,” as used herein, means a prohibition on any communication regarding a particular Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or bid, between: a potential vendor, service provider, proposer, Bidder, lobbyist, or consultant, and: the City Council members, City’s professional staff including, but not limited to, the City Manager and his or her staff, any member of the City’s selection or evaluation committee.
  2. Restriction; Notice: A Cone of Silence shall be imposed upon each RFP, RFQ and bid after the advertisement of said RFP, RFQ or bid. At the time of imposition of the Cone of Silence, the City Manager or his or her designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall. The City Manager shall issue a written notice thereof to the affected departments, file a copy of such notice with the City Clerk, with a copy thereof to each City Councilmember, and shall include in any public solicitation for goods or services a statement disclosing the requirements of this section.
  3. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City Council meeting (whether regular, special or Committee of the Whole meeting) at which the City Manager makes his or her written recommendation to the City Council. However, if the City Council refers to the Manager’s recommendation back to the Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the Manager makes a subsequent written recommendation.
  4. Exceptions to Applicability: The provisions of this section shall not apply to:
     1. Oral communications at pre-bid conferences;
     2. Oral presentations before selection or evaluation committees;
     3. Public presentations made to the City Councilmembers during any duly noticed public meeting;
     4. Communications in writing at any time with any City employee, unless specifically prohibited by the applicable RFP, RFQ or bid documents. The Bidder or proposer shall file a copy of any written communication with the City Clerk. The City Clerk shall make copies available to any person upon request;
     5. Communications regarding a particular RFP, RFQ or Bid between a potential vendor, service provider, proposer, Bidder, lobbyist or consultant and the City’s Procurement and Contract Services Agent or City employee designated responsible for administering the procurement process for such RFP, RFQ or bid, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document;
     6. Communications with the City Attorney and his or her staff;
     7. Duly noticed site visits to determine the competency of the Bidders regarding a particular bid during the time period between the opening of bids and the time the City Manager makes his or her written recommendation;
     8. Any emergency procurement of goods or services pursuant to City Code;
     9. Responses to the City’s request for clarification or additional information;
     10. Contract negotiations during any duly noticed public meeting;
     11. Communications to enable City staff to seek and obtain industry comment or perform market research, provided all communications related thereto between a potential vendor, service provider, proposer, Bidder, lobbyist, or consultant and any member of the City’s professional staff including, but not limited to, the City Manager and his or her staff are in writing or are made at a duly noticed public meeting.
     12. Contract negotiations between city staff and individuals or representatives of entities that have proposed to enter into a public-private partnership with the city in accordance with F.S. § 255.065, as amended from time to time.
  5. Penalties: Violation of this section by a particular Bidder or proposer shall render any RFP award, RFQ award or bid award to said Bidder or proposer voidable by the City Council or City Manager. Any person who violates a provision of this section may be prohibited from serving on a City selection or evaluation committee. In addition to any other penalty provided herein, violation of any provision of this section by a City employee may subject said employee to disciplinary action.

  Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.

• EVIDENCE: —

  The submission of a Bid shall be prima facie evidence that the Contractor is familiar with and agrees to comply with the contents of this Bid Project.

• DEMONSTRATION OF COMPETENCY: —

  Pre-award inspection of the Bidder’s facility may be conducted prior to contract award. The City will evaluate whether the Bidder is regularly engaged in the business of providing the goods and/or services described in this Solicitation. Bidders must demonstrate a satisfactory record of performance over a reasonable period and possess sufficient financial capacity, equipment, and organizational resources to ensure successful performance of the Contract. The terms “equipment and organization” as used herein shall be construed to mean a company that is adequately equipped and established in accordance with generally accepted industry practices, as determined by the City based on the information provided and any additional information requested.

  The City may consider any available evidence regarding the financial, technical, and other qualifications and abilities of a Bidder, including past performance with the City, in determining the responsibility of the Bidder and in making an award in the best interest of the City.

  The City may require Bidders to provide proof of their authorization as representatives of a manufacturer or supplier, where applicable. The City may also request product information from the source of supply regarding the quality, packaging, and characteristics of the products to be furnished. Any material inconsistencies between such information and the Bidder’s submission may result in a determination of non-responsibility or rejection of the Bid as non-responsive. The City reserves the right to request additional information or clarification from any Bidder as necessary to determine responsibility.

  During the term of any resulting Contract, the City may review the Contractor’s performance to ensure continued compliance with the requirements of this section. If the City determines that the Contractor no longer possesses the necessary financial capacity, equipment, or organizational resources required to perform the Work, the City may take appropriate action, including placing the Contractor on probationary status or initiating termination procedures in accordance with the Contract.

• CLARIFICATIONS / INTERPRETATIONS: —
  1. It is the Bidder’s obligation to notify the City prior to opening of Bids of any conflicts, ambiguities, or discrepancies it finds in the contract documents, in order to allow City to issue appropriate addenda. The City reserves the right to make changes to the contract documents as it finds necessary or in its best interest, at any time prior to the opening of the Bids. Unless otherwise stated in the Bid, any questions concerning conditions and specifications should be submitted through the e-Procurement Portal via the Question & Answer tab.
  2. If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, and has questions or is in need of clarification concerning this Bid, the Bidder must submit to the City of Homestead’s Procurement and Contract Services Department at least seven (7) calendar days prior to scheduled bid opening, a “request for clarifications”. All such requests for clarification must be made through the e-Procurement Portal via the Q&A tab. The City will make every best attempt to answer all questions submitted after said seven (7) days but cannot guarantee a response. Such questions must be sent through the e-Procurement Portal via the Q&A tab. All written questions, if answered, will be answered in writing, conveyed to all interested Bidders, and posted through the e-Procurement Portal. NO QUESTIONS WILL BE RECEIVED OR ANSWERED VERBALLY.
  3. Any interpretations of the Bid, if made, will be made only by Addendum duly issued by the City of Homestead Procurement and Contract Services Department. The City shall issue an Informational Addendum if clarification or minimal changes are required. The city shall issue a formal Addendum if substantial changes, which impact the technical submission of Bids, are required. A copy of such Addendum will be posted via the E-Procurement Portal Addenda tab. In the event of conflict with the original Contract Documents, Addendum shall govern all other contract documents to the extent specified. Subsequent Addendum shall govern over prior addendum only to the extent specified. Only the interpretation or corrections of the Bid Documents given by addenda shall be binding, and prospective Bidders are warned that no other source is authorized to give information concerning, explaining or interpreting the Bid Documents. Bidders shall not rely on any oral interpretation, or correction of any apparent ambiguity, inconsistency or error offered by any person.
  4. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing the addendum and including it with the Bid Proposal. Failure of a Bidder to include a signed formal Addendum in its Bid Proposal may deem its Bid non-responsive provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative.
• HIRING REFERRAL PROGRAM: —

  The successful Bidder, prior to hiring to fill each vacancy arising as a result of this solicitation shall (1) first notify the City’s designated Referral Agency for this solicitation, of the vacancy and list the vacancy with the designated agency, and (2) make a good faith effort to fill its employment needs through the designated agency. If no suitable candidates can be employed after a Referral Period of three to five days, the successful Bidder is free to fill its vacancies from other sources. Successful Bidders will be required to provide quarterly reports to the designated agency indicating the name and number of employees hired in the previous quarter, or why referred candidates were rejected.

• ASSIGNMENT: —

  The Contractor agrees not to enter into subcontracts and shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Homestead.

• INDEMNIFICATION: —

  Contractor shall indemnify and hold harmless the City of Homestead and City’s officers and employees to the fullest extent authorized by Section 725.06 (2), Florida Statutes, which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein.

• PERMITS AND INSPECTION FEES: —

  A.  PERMITS AND INSPECTIONS

  The Bidder shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws, ordinances, regulations, and building code requirements applicable to the work contemplated herein. Building, mechanical, electrical, plumbing, and structural permit plans or installations that are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] fire, impact fees, PERA (Permitting Environment and Regulatory Affairs, formerly PERA), code compliance, and State fees and surcharges are the responsibility of the Contractor and cannot be waived by the City. These fees will NOT be reimbursed by the City of Homestead and are the sole responsibility of the Contractor. The Bidder shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein.

  Where Bidders are required to enter or go onto City of Homestead property to deliver materials or perform work or services as a result of a Bid award, the successful Bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Homestead building requirements and the Florida Building Code. The Bidder shall be liable for any damages or loss to the City occasioned by negligence of the Bidder (or agent) or any person the Bidder has designated in the completion of the Contract as a result of his or her Bid.

  Successful bidders (General Contractor and Qualifier) must also register with the City of Homestead’s Development Services, Planning and Zoning Department prior to performing any work associated with this project.

  B.  PERMIT CALCULATION AND COST

  In accordance with Florida Statute § 218.80, the following permits and method(s) for calculating the permit fees are applicable to this project. Bidders will use this information to calculate the applicable permit fees and provide that amount in the appropriate line item in the Schedule of Bid Items.

• OPTIONAL CONTRACT USAGE: —

  This Contract may be made available for use by other governmental entities, including but not limited to municipalities, counties, special districts, school boards, and other public agencies within the State of Florida, as well as other states, where permitted by law. Such use shall be at the sole discretion of the Contractor and the requesting governmental entity. The City of Homestead shall not be a party to any transactions between the Contractor and any other governmental entity, and shall bear no liability or responsibility for any obligations, payments, or performance associated with such use. Any governmental entity electing to use this Contract shall do so in accordance with its own procurement policies and procedures, and any terms and conditions mutually agreed upon between the Contractor and the participating entity, provided such terms are consistent with the scope of this Contract. Nothing herein shall be construed to require the Contractor to extend pricing or terms to any entity other than the City of Homestead. This provision is intended to comply with applicable Florida law, including Florida Statutes 287.042(16), and to promote intergovernmental cooperation and efficiency in public procurement.

  The Contractor must indicate by providing a yes or no response "yes" or "no" if they agree to offer the same services and materials awarded by this solicitation to other governmental agencies.  

• BIDS BINDING: —

  All bids submitted shall be binding for 365 calendar days following the Bid Opening.

• BINDING DOCUMENTS: —

  The submittal of all the items under this article plus the following Sections which are also part of the Contract Documents shall bind the Bidder to all the Provisions of the entire Contract Documents:

  1. Bid Advertisement
  2. Special Conditions
  3. General Conditions
  4. Articles 1 through 13
  5. Technical Specifications
  6. Surety Performance Bond
  7. Surety Payment Bond
  8. Drawings, Attachments, and Exhibits
  9. All Addenda, Notices, and Question & Answers
• SPOT MARKET PURCHASES: —

  It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be “Spot Market Purchased” may be purchased by other methods, i.e. Federal, State or local contracts.

• LOCAL PREFERENCE: —

  In accordance with City Code Section 2-411, there shall be a fifteen (15%) percent local preference given to local businesses that are holders of current city local business tax receipts for businesses that are physically located within the city limits of Homestead and have held such local business tax receipts for a minimum of one year prior to asserting the local preference. Said fifteen (15%) percent local preference must be asserted by the party seeking it at the time the competitive quotation, bid or proposal is made. and shall be calculated by the purchasing department in rating competitive quotations, bids or proposals which are governed by this section of the Code of the city. The local preference shall not apply if the solicitation specifications of the city so state. Further, said local preference, as described above, shall only be applied in certain situations and shall be specifically governed by the below-described limitations:

  1. 1. No local preference for competitive quotations, bids, or requests for proposals shall be applied where prohibited by law, regulation, or applicable agreement.
     2. That when local preference has been used in computing award recommendations, either for the purchase of goods or for the purchase of services, the city council shall not reject the low bid solely based upon the locale of the said business. Under a competitive process solicitation, when a responsive, responsible non-local business submits the lowest price offered, and the offer submitted by one or more responsive, responsible local businesses is within fifteen percent (15%) of the price submitted by the nonlocal business, each of the aforementioned responsive, responsible local businesses shall have the opportunity to submit, within five (5) working days of notice of intent to award a best and final offer equal to or lower than the amount of the low offer previously submitted by the non-local business. Contract award shall be made to the responsive, responsible business submitting the lowest best and final bid, quote or proposal. In the case of a tie in the best and final bid, quote, or proposal between a local business and a non-local business, contract award shall be made to the local business. In the case of a tie in the best and final bid quote or proposal between two or more local businesses, the contract shall be awarded in accordance with procedures established by the City Manager.

   

• SUNSHINE LAW: —

  As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the results of the City of Homestead’s evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid.

• FORCE MAJEURE: —

  The performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate this Agreement.

• PUBLIC RECORDS LAW: —
  1. Contractor agrees to keep and maintain public records in Contractor’s possession or control in connection with Contractor’s performance under this Agreement.  Contractor additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the City.
  2. Upon request from the City custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
  3. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the City.
  4. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Contractor shall be delivered by the Contractor to the City Manager, at no cost to the City, within seven (7) days.  All such records stored electronically by Contractor shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the Contractor shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.
  5. Any compensation due to Contractor shall be withheld until all records are received as provided herein.
  6. Contractor’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the City.

  Section 119.0701(2)(a), Florida Statutes

  IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS.

  Custodian of Records:        ELIZABETH SEWELL, CITY CLERK
  Mailing address:                  100 CIVIC COURT, HOMESTEAD, FL 33030 Telephone number: 305-224-4442
  Email:                                    ESEWELL@HOMESTEADFL.GOV

• COLLUSION: —

  By offering a submission pursuant to this Invitation to Bid, the Bidder certifies the Bidder has not divulged, discussed or compared his Bid with other Bidders and has not colluded with any other Bidder or parties to this Bid whatsoever. Also, the Bidder certifies, and in the case of a joint bid, each party thereto certifies, as to his own organization, that in connection with this Bid.

  Any prices and/or cost data submitted have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other Bidder or with any competitor.

  Any prices and/or cost data quoted for this Bid have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the scheduled opening, directly or indirectly to any other Bidder or to any competitor.

  No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

  The only person or persons interested in this Bid, principal or principals is/are named therein and that no person other than therein mentioned has any interest in this bid or in the contract to be entered into.

  No person or agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee accepting bona fide employees or established commercial agencies maintained by the Bidder for the purpose of doing business.

• ELIGIBILITY: —

  All agents, employees and subcontractors of the Bidder retained to perform services pursuant to this bid shall comply with all laws of the United States concerning work eligibility.

• TIE BIDS: —

  Whenever two or more Bids which are equal with respect to price, quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’ policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1).
  4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
• PROPERTY: —

  Property owned and in the possession of the City of Homestead is the responsibility of the City of Homestead. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Homestead. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Homestead shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property if any.

• TERMINATION FOR DEFAULT: —

  If Contractor defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Homestead. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the Contractor’s failure to perform is without his or his subcontractor’s control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Homestead under Section 3.38.

• TERMINATION FOR CONVENIENCE: —

  The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interests of the City of Homestead. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Homestead the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Homestead shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. In no event shall City be liable for consequential damages, including anticipated lost profits on work not performed on this or any other project. The City Manager may terminate this Contract immediately for public health, safety and welfare.

• CONFIDENTIALITY: —

  As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public Records Law. If this Contract contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order.

• GOVERNING LAW AND VENUE: —

  The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami-Dade County, Florida.

• ATTORNEY’S FEES: —

  In connection with any litigation, mediation and arbitration arising out of this Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney’s fees through and including appellate litigation and any post-judgment proceedings.

• NO PARTNERSHIP OR JOINT VENTURE: —

  Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Homestead and Contractor, or to create any other similar relationship between the parties.

• PARTIAL INVALIDITY: —

  If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law.

• PROVISIONS BINDING: —

  Except as otherwise expressly provided in this Contract, all covenants, conditions and provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns.

• HEADINGS AND TERMS: —

  The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof.

• ENTIRE AGREEMENT: —

  The contract consists of this City of Homestead Bid and specifically this Section III, Contractor’s Response and any written agreement entered into by the City of Homestead and Contractor, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. This Contract may be modified only by a written agreement signed by the City of Homestead and Contractor.

• AUDITS: —

  The City shall have access to all books, records, and documents of the successful Bidder which directly relate to the Work to be performed for the purpose of inspection and auditing upon reasonable written notice during normal business hours at the office of the Contractor or at some location mutually agreed upon by the City and the Contractor.

• MINIMUM WAGE RATES: —

  U.S. Department of Labor: In projects having Federal participation, minimum wage rates for the proposed work will be established by the U.S. Department of Labor, Employment Standards Administration. Schedules of labor classifications and corresponding wage rates and benefits will be included in the Bid Documents, and shall apply to this Project.

  COMPLIANCE WITH DAVIS-BACON AND ARRA: Pursuant to use of federal funds, the Contractor may be required to comply with the minimum rates for wages for laborers and mechanics as determined by the Secretary of Labor in accordance with the provisions of the Davis-Bacon and Related Acts.

  Prevailing wage rates are found at the Department of Labor website:  https://www.dol.gov/

  A guide for contractors on Davis Bacon can be found online at: https://www.dol.gov/agencies/whd/government-contracts/construction/guidance

   

   

• WITHDRAWAL OF BIDS: —

  No Bid can be withdrawn by a Bidder after it is filed with the Clerk, during the period stipulated in the advertisement for Bids, unless the Bidder makes the request in writing to the City Clerk and the request is received prior to the time set for the opening of Bids.

• REJECTION OF BIDS: —

  Responses that do not contain completed and properly executed forms, affidavits, certifications, and other required documents as specified in this solicitation may be rejected by the City.

  Responses that are not responsive to the requirements of this solicitation shall be rejected by the City.

  Responses may be considered irregular and may be rejected if they contain omissions, unauthorized alterations, conditions, exceptions, unauthorized alternate offers, or other material irregularities.

  In addition, any of the following may be considered sufficient cause for rejection of a Response:

  • Submission of more than one Response for the same solicitation by an individual, firm, partnership, or corporation under the same or different names;
  • Affiliated entities are defined as business concerns that are affiliates of each other when, either directly or indirectly, one concern controls or has the power to control the other, or a third party controls or has the power to control both;
  • Indicators of control include, but are not limited to, interlocking management or ownership, shared facilities and equipment, or common use of employees;
  • Identical pricing submitted by ostensibly separate entities shall be considered sufficient evidence of a lack of independent price determination and may result in the rejection of all affected Responses;
  • Evidence of collusion among Respondents;
  • Previous participation in collusive bidding or proposal activities on work for the City;
  • Submission of materially unbalanced pricing in which the prices proposed for certain items are disproportionate to the prices proposed for other items;
  • Lack of competency or qualifications of the Respondent. Award will be made only to a Respondent determined by the City to be capable of performing the required work. The City reserves the right to determine a Respondent ineligible at any time during the solicitation process if developments arise that, in the City's judgment, adversely affect the Respondent's ability to successfully perform the work and fulfill its contractual obligations;
  • Lack of capability as demonstrated by the Respondent's past performance on City projects, including quality of work, timeliness, and contract compliance;
  • Existing contractual commitments which, in the City's judgment, may hinder or prevent timely performance under any resulting contract;
  • Being in arrears on any existing contract with the City, having defaulted on a previous contract, having failed to complete required work, punch list items, or warranty obligations, or having been subject to legal action to enforce the City's contractual rights;
  • Failure to provide pricing, information, or documentation required by this solicitation;
  • Failure to provide a bid bond, proposal guaranty, or other security when specifically required by the solicitation documents.
• ORDER OF PRECEDENCE: —

  In the event that a conflict arises between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Section, or any addendum issued, the order of precedence shall be the last addendum issued, the Bid Submittal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions.

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein. (required)
• Confirmation of Special Provisions for Construction Contract (required) —

  The Bidder certifies that it has fully reviewed the Special Provisions applicable to this Construction Contract and acknowledges and confirms its acceptance of, and agreement to comply with, all such provisions.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable toCity of Homestead, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also DELIVER the original bid guarantee with a postmarked date no later thanTuesday, July 7, 2026 addressed to:

  City of Homestead
  Xintia Rubio
  350 SE 6 AVE
  Homestead,FL33030

  Please have the Bidder Name, Contract Title ("Harris Field Park Building Roof Replacement"), and Contract Number ("ITB#202622") listed clearly on the outside of the envelope.

   

  ***********IMPORTANT*****************

  Bidders are reminded that the Bid Bond must be fully executed. Please verify the Bid Bond is signed and dated, including required signatures from the bidder (principal) and surety/authorized agent. Failure to submit a properly executed Bid Bond may result in disqualification of the bid.

• Upload Proof of Bid Bond Delivery (required) —

  In accordance with Q#3 - Bid Bond - Bidder must deliver the original bid bond to indicated address. 

• Bid Offer Form (required) —

  Please download the below documents, complete, and upload.

• COH Forms (required) —

  Please ensure all required forms and affidavits are properly completed, signed, and notarized where applicable prior to submission. 

  1. AMERICANS WITH DISABILITIES ACT (ADA) DISABILITY NONDISCRIMINATION STATEMENT
  2. BUSINESS ENTITY AFFIDAVIT/CONFLICT OF INTEREST
  3. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS
  4. DRUG-FREE WORKPLACE PROGRAM AFFIDAVIT
  5. SCRUTINIZED COMPANIES FORM
  6. E-VERIFY
  7. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
  8. PERFORMANCE SURVEYS
  9. NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE
  10. W-9 FORM
  11. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES
  12. AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN
• List of References (required) —

  Please download the below documents, complete, and upload.

• Provide copy of Florida Contractors license: (required)
• Provide copy of valid occupational/business license. (required) —

  Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license.

• State Registration: (required) —

  State registration [Florida State Registration can be located and printed at www.Sunbiz.org].

• Upload System for Award Management (SAM) (required) —

  It is highly recommended that firms responding to this ITB register their entity at SAM.gov. The process is free and a requirement for award of work on federally funded projects. To register, follow the link provided: https://sam.gov/content/entity-registration . Once registered, your firm will be issued a Unique Identifier Number. The registration process usually takes several days but can be up to several weeks depending on demand. This will be a requirement for the firm selected for award. 

  Required Documentation:
  Provide proof of active SAM registration, including your firm’s Unique Entity Identifier (UEI) and current registration status.

• Upload E-Verify (required) —

  E-VERIFY: In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.

  Every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system.

• Provide evidence of Insurance. (required)
• Bidder Qualifications Form: (required) —

  Please download the below documents, complete, and upload.

  • Submit a Company Profile demonstrating qualifications to perform the work.

  • Provide evidence of a permanent place of business (including length of time in business).

  • Demonstrate technical knowledge and relevant experience, including certifications, training, and years of experience with similar products/services.

  • Include resumes and experience of the proposed Project Manager and/or Project Team.

  • Show evidence of adequate organizational capacity and qualified manpower (number of employees, warehouse/office size and location).

  • Provide documentation of financial capability to meet project obligations.

  • Confirm there are no outstanding or unresolved claims against the firm or its work.

  • List similar projects completed within the last five (5) years, including type, size, and complexity.

  • Disclose any pending or past litigation involving the firm, its principals, or officers with the City.

• Subcontractor Listing (required) —

  Prospective Bidders need to furnish a list at time of Bid of all sub-contractors to be used during the construction of this project, refer to Section 2.12.

• Warranty Information (required) —

  Describe the warranty provided for the products, equipment, materials, or services proposed. Include the warranty duration, coverage, exclusions, and the process for obtaining warranty service in accordance with bid sections 2.8 & 4.6.

• Acknowledgment of Addenda and Q&A (required) —

  Bidder acknowledges that they are solely responsible for reviewing the latest questions and answer, notices and addenda associated with this procurement process. Failure to consider key information and changes within your submission may result in your offer being deemed non-responsive if key data or forms are omitted.

• Mobilization Time (required) —

  MOBILIZATION TIME: Bidders shall specify the estimated response and mobilization time required to commence work after receipt of a Work Order or Notice to Proceed. The stated mobilization time shall be expressed in calendar days and shall represent the Bidder’s firm commitment. The City may rely on the stated mobilization time in evaluating bids and scheduling work. Failure to meet the stated mobilization time during contract performance may be considered in evaluating the Contractor’s performance.

• Exceptions to Specifications and Terms —

  If bidder takes exception to any part of this solicitation, please upload a document with listed exceptions.

• # of days completion time (required) —

  Enter in the number of days for completion time.

• What is the project location? (required)