Health and Hospital Division- Fire Sprinkler Testing, Inspection, Repair and Services -3yr Contract

County of San Mateo-Department of Public Works is requesting proposals from qualified contractors to provide inspection, testing, maintenance, and repair services for fire suppression and sprinkler systems as per The Joint Commission  requirements, NFPA 25, California Code of Regulation Title 19, Title 22, and Title 24, and all other applicable local, state, and federal regulations and codes. The fire sprinkler systems are in multiple buildings consisting of over 600,000 square feet of patient care areas throughout the hospital, clinics, and staff areas, the data server room, and the kitchen.

Project Details

• Department: Public Works - Facilities Services - Health and Hospital
• Department Head: Tory Newman (Director)

Important Dates

• Questions Due: 2026-05-15T00:00:00.000Z
• Pre-Proposal Meeting: 2026-05-06T17:00:00.000Z — All Interested Vendors will meet at San Mateo Medical Center DPW Facilities Office-225 W.37th Ave. San Mateo, CA 94403

Evaluation Criteria

• Cost (30 pts) —

  Competitive pricing for the proposed scope of work, including clarity and completeness of the cost breakdown.

• Experience (35 pts) —

  Demonstrated experience performing fire sprinkler testing, inspection, repair and services. Preferably in healthcare or other regulated environments.

• Familiarity with Health Facilities Standards and Compliance (35 pts) —

  Understanding of applicable health and safety regulations, facility protocols, and infection control measures; demonstrated ability to meet or exceed the standards require in a healthcare environment.

Submission Requirements

• Has your company performed similar Fire Sprinkler testing, inspection, repair and services for a minimum of five (5) years? (required)
• Please confirm your firm is registered with System for Award Management (SAM) (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Please confirm your business is registered with the California Department of Industrial Relations (DIR) (required)
• Please provide your DIR registration number
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes. 

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Vendor shall submit sample Quarterly, Annual, and Five-Year reports as part of the proposal for evaluation purposes. The sample reports shall be consistent with the requirements outlined in the Scope of Work. (required)
• Please provide three (3) references for similar work performed within the past five years. Each reference should include 1. Client name and organization 2. Project description and scope 3. Contact person (name, title, phone number, and email) (required)
• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)