SLED Opportunity · ARIZONA · LITTLETON ELEMENTARY SCHOOL DISTRICT
AI Summary
Littleton Elementary School District seeks Hearing Officer Services to conduct student discipline hearings in compliance with state and federal regulations. The contract requires licensing, insurance, and adherence to multiple federal compliance standards. Submission includes detailed documentation and agreement to terms. Funding is contingent on School Facilities Board approval.
The purpose of this request for proposals is to acquire Hearing Officer Services for Littleton Elementary School District.
Littleton Elementary School District #65 is in towns of Avondale and Tolleson in Arizona and consists of nine K-8 grade school and one District Office complex. The district has 650 employees and serves approximately 6,000 students. No quantity is guaranteed. Vendor must accept purchase orders. All purchases must have a District issued Purchase Order in place before any product or services are ordered or received. Please refer to our PO terms and conditions located at www.littletonaz.org under the Departments/Business Resources tabs
The bidder shall comply with all Arizona Statutes, and must hold a current Arizona Commercial Contractor's license.
The bidder shall comply with all codes, (local, state, county, etc.,) and shall secure and pay all costs of all- necessary permits and licenses. However, the District will reimburse the contractor for any permits required by the City of Avondale.
The bidder shall also be responsible for the payment of all sales, excise and other taxes levied on all items concerned with the contract.
Please note that this project is contingent on funding approval from the School Facilities Board and If not approved, this project may not be awarded. However, if the School Facilities Board elects not to fund this project, the District reserves the option to fund any or all with alternative funding.
All invoices, pay applications and change orders must be submitted on AIA form or AIA formatted forms for School Facility Board review.
The following certifications and provisions are required and apply when a Littleton Elementary School District expends federal funds for any contract resulting from this procurement process. Accordingly, the parties agree that the following terms and conditions apply to the Contract between Littleton Elementary School District, Member and awarded Vendor (“Vendor”) in all situations where Vendor has been paid or will be paid with federal funds:
All materials supplied under this contract shall be the best of their respective kinds for the purposes intended and must conform to the latest and best practices of the industry in each case, including all specialized materials and forms of construction required for the purpose intended.
It is mutually understood and agreed, that the successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract or the right, title, or interest therein, or power to execute such contract, to any other person, company or corporation without prior written consent of the District.
The contractor shall protect all furnishings from damage and shall protect the District's property from damage or loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss caused by their operations, or those of their employees, to the satisfaction of the District.
The contractor shall confine their equipment, storage of their materials, and the operations of their employees to the limits as indicated by the Project Manager. Any damage caused to lawns, shrubs, window glass, utility lines, buildings, etc. shall be immediately repaired or replaced at no expense to the District.
Sales tax will not be a consideration in the award of the quote.
The District shall be the sole judge in determining the award, and its decision shall be final. The District reserves the right to reject or accept any quotes.
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Pursuant to Federal Rule (A) above, when Littleton Elementary School District expends federal funds, Littleton Elementary School District reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party. Does Vendor agree? YES Initials of Authorized Representative of Vendor B.
Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000).
Pursuant to Federal Rule (B) above, when Littleton Elementary School District expends federal funds, Littleton Elementary School District reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Littleton Elementary School District also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Littleton Elementary School District believes, in its sole discretion that it is in the best interest of Littleton Elementary School District to do so. Vendor will be compensated for work performed and accepted and goods accepted by Littleton Elementary School District as of the termination date if the contract is terminated for convenience of Littleton Elementary School District. Any award under this procurement process is not exclusive and Littleton Elementary School District reserves the right to purchase goods and services from other vendors when it is in Littleton Elementary School District’s best interest.
The Contractor, by placing this bid, represents that a company representative has visited the site and is familiar with local conditions, the type of work to be performed and has evaluated the difficulty of performing the required tasks, the labor involved, equipment needed and material required to provide a complete and satisfactory project.
All demo material shall be properly disposed of OFF SITE. All non-usable material and debris generated from site preparation and footing excavation shall not be re-used and must be properly disposed of at an approved site in accordance with all federal, state, county and city regulations.
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60- 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
Pursuant to Federal Rule (C) above, when Littleton Elementary School District expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.
The Contractor shall, at their expense, procure all permits and licenses required of them by law for the execution of this work. The Contractor shall also comply with all state, county or local laws, ordinances, rules or regulations relating to the performance of his work.
Dust control shall be the responsibility of the Contractor. They shall be cognizant of the nuisance and inconvenience excessive blowing dust, dirt, or refuse can cause to adjacent properties and to public area and shall institute measures to control these problems so that they are not objectionable in the opinion of the District. Any complaints by affected residents or fines levied in the operation of equipment shall be satisfied by the contractor and corrected immediately.
The contractor assumes full responsibility for the safekeeping of all materials and equipment and the protection on all unfinished work until final acceptance by the District. If any of the work is damaged or destroyed from any cause, the Contractor shall replace it at their expense. The Contractor must indemnify, save harmless the District against any claims filed for non-payment of their bills for subcontractors, labor, and materials used in connection with the contract work.
The Contractor shall assume all responsibility for that portion of the site involved in the project work and shall provide and maintain all necessary protection, as required by State and Local codes, Ordinances or Laws. Contractor shall be responsible for damage caused to work that is not properly protected. If security is needed to protect the site during construction, it will be the responsibility of the contractor to obtain such security at no additional cost to the District.
Any damage incurred to existing structures, installations, or to adjacent Home Owners Property by the Contractor or Subcontractor will be replaced and repaired to original condition at the Contractor's expense to the approval of the District or their representative.
The Contractor will be required to commence and complete work in the time frame as STIPULATED BY THE LITTLETON ELEMENTARY SCHOOL DISTRICT #65. The Contractor will execute the work with faithfulness and energy in order to complete the project.
The project manager shall perform final inspection. The contractor shall seek written approval from an appropriate District Representative for any changes or deviations from specifications or instructions, by way of a revised purchase order.
If any noted deficiencies are not corrected within the time period stipulated by District Operations, quotes shall be obtained from a separate contractor for repairs or clean-up and the responsible party or school shall be responsible for that expense.
When required by Federal program legislation, contractor agrees that, for all prime construction contracts in excess of $2,000, contractor shall comply with the
Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. Current prevailing wage determination issued by the Department of Labor are available at www.wdol.gov. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Contractor further agrees that it shall also comply with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The Littleton Elementary School District must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when Littleton Elementary School District expends federal funds during the term of an award for all contracts and subgrants for construction or repair, Vendor will be in compliance with all applicable Davis-Bacon Act provisions.
The following guidelines and contractor responsibilities pertain to Contractors, subcontractors and their employees.
All work performed on school District property shall be in accordance with the Littleton School District #65 Policies and Procedures.
When violations of Policies and Procedures occur, the contractor and/or subcontractor shall be asked to stop all work until any and all violations are resolved to the District’s satisfaction.
The school district reserves the right to require the contractor to provide a list of employee’s names for reference and security reasons.
Contractor must be willing to work around transportation schedules, so as not to disrupt school activities.
Where applicable, all contracts awarded in excess of $100,000 that involve the employment of mechanics or laborers, Contractor agrees to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply y to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Pursuant to Federal Rule (E) above, when Littleton Elementary School District expends federal funds, Vendor certifies that Vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by Littleton Elementary School District resulting from this procurement process.
If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Littleton Elementary School District, Vendor certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (6) above.
The contractor shall take all necessary precautions for the safety of school district employees and the general public.
The Contractor shall comply with all applicable provisions of Federal, State, and Municipal Safety Laws.
Offeror, at its own expense and at all times, shall take all reasonable precautions to protect persons and the District property from damage, loss or injury resulting from the activities of Offeror, its employees, its subcontractors, and/or other persons present. Offeror will comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970.
The District cannot entertain quotes for any item that is subject to OSHA inspection that does not meet the following standards: OSHA, National Electrical Code, and National Fire Protection Code.
It shall be the responsibility of the contractor to have all areas marked by the Blue Stake Center and/or by a private underground detection company for all underground utilities. Any damage caused to any underground plumbing, electrical, flood irrigation lines, sewer lines, or phone lines shall be immediately repaired by the contractor at no expense to the District.
NOTE: All materials used on this project must be free of lead and asbestos.
The Contractor shall be responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by them. They shall maintain such insurance as will protect them and the Littleton School District #65 from claims under Workers Compensation Acts, and from any other claims or damage for personal injury, including death, which may arise from operations under the contract.
The offeror must provide Statutory Worker's Compensation Insurance or show evidence of comparable insurance by private carrier as well as public liability and property damage coverage with limits no less than $500,000-$1,000,000 bodily injury and $500,000 property damage (or $1,000,000 combined single limit). These documents must be furnished before work begins.
While performing this project, the offeror guarantees to carry adequate insurance to protect the District in case of accident, fire and theft.
Workers employed by the Contractor who use their own private vehicles as a service vehicle for their employer, must carry the same insurance requirements listed in this proposal. These documents must be furnished upon request.
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Pursuant to Federal Rule (G) above, when federal funds are expended by Littleton Elementary School District, Vendor certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Littleton Elementary School District, Vendor certifies that during the term of an award for all contracts by Littleton Elementary School District resulting from this procurement process, Vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Littleton Elementary School District Member, Vendor certifies that during the term and after the awarded term of an award for all contracts by Littleton Elementary School District resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress
in connection with the awarding of a Federal contract, the making of a Federal gr ant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub
awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.
When federal funds are expended by Littleton Elementary School District for any contract resulting from this procurement process, Vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. Vendor further certifies that it will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
A five- (5) year warranty on all materials and workmanship from the date of acceptance of this project is required. Any material provided under the contract, which is or becomes defective during the warranty period shall be replaced by the successful contractor free of charge with the specific understanding that all replacements shall carry the same warranty as the original material. The successful contractor shall make any such replacement immediately upon receiving notice from the District.
Contractor shall be aware of, and abide by the District Dress Policy, and the District Tobacco Free Environment Policy. Any contractor, or employee found to be in violation of these policies will be immediately expelled from the site. Copies of these policies will be provided to the contractor upon request.
Provide a safe, clean work site during construction.
When Littleton Elementary School District expends federal funds for any contract resulting from this procurement process, Vendor certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Clean up, and restoration of the premises shall be the contractor’s responsibility.
The contractor shall clean up and remove all debris and rubbish resulting from their work from time to time as required or directed by any Littleton School District #65 representative. Upon completion of the work the premises shall be left in a neat, unobstructed condition.
School dumpsters are not to be used for disposing of any trash, debris or other materials generated by the contractor from demolition or construction. Construction debris is to be removed daily and disposed of properly in compliance with all federal, state, city and county regulations.
It is the policy of Littleton Elementary School District not to discriminate on the basis of race, color, national origin, gender, limited English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate against any employee or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms, conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age (except where based on a bona fide occupational qualification), sex (except where based on a bona fide occupational qualification) or race, color, religion, national origin, or ancestry. Vendor further agrees that every subcontract entered into for the performance of this Contract shall contain a provision requiring non
discrimination in employment herein specified, binding upon each subcontractor. Breach of this covenant may be regarded as a material breach of the Contract.
The contractor shall be responsible for providing restroom facilities for their employees and subcontractors.
Use of restrooms and cafeteria facilities by the contractor, subcontractor and employees thereof, is prohibited by the School District.
Littleton Elementary School District has a preference for domestic end products for supplies acquired for use in the United States when spending federal funds (purchases that are made with non-federal funds or grants are excluded from the Buy America Act). Vendor certifies that it is in compliance with all applicable provisions of the Buy America Act.
Vendor agrees that the District’s Inspector General or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
All Schools and Facilities are alcohol, drug and tobacco-free environments. Substances of these types are strictly prohibited on any District Campus and/or Facility.
Vendor agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.
VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES, REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES COMPLIANCE WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED ABOVE.
Dangerous Instruments and Weapons of these types are strictly prohibited on any District Campus and/or Facility:
“Dangerous Instrument” means a knife, CO2 powered gun, or other instrument, not designated for lethal use but which may be capable of causing physical injury.
“Deadly Weapon” means anything designated for lethal use including a firearm.
“Firearm” means any operable or inoperable, loaded or unloaded (a) weapon, including a starter gun, which will or is designed to, or may be converted to expel a projectile by the action of an explosive.
All employees of the Contractor and/or Subcontractor(s) must be at least eighteen (18) years of age.
1. Shirts and Shoes shall be worn at all times.
2. Shorts – Leg length shall be mid-thigh or longer.
An English speaking supervisor/foreman shall be on site at all times, during working hours.
The use of abusive, offensive sexually oriented or vulgar language is prohibited.
This quote is intended to cover multiple years which total shall not exceed $100,000 total over the course of this quote.
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Please upload a completed copy of your Asbestos and Hazardous Material Statement Form
VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES, REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES COMPLIANCE WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED ABOVE.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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