Heavy Equipment Tractor and Trailer Repair Service

Escambia County is seeking highly skilled, independent heavy equipment technician(s) to deliver ongoing, as needed maintenance, troubleshooting, repairs, and fabrications services for its heavy equipment fleet at the Perdido Landfill (Cantonment, FL) and Palafox Transfer Station (Pensacola, FL). The fleet primarily consists of Caterpillar machinery, including dozers, compactors, loaders, articulated dump trucks, and excavators. In addition to, the county maintains Western Star and International trucks, MAC walking floor trailers, and a small fleet of passenger vehicles.

The selected contractor(s) must provide their own service truck, comprehensive tools, mobile fabrication capabilities, and proven expertise in CAT ET and SIS.

Background

The Perdido Landfill and Palafox Transfer Station are essential to Escambia County's solid waste management, processing large volumes of waste daily with a heavy equipment fleet critical for compaction, handling, and site operations. Downtime from repairs can disrupt efficiency, increase costs, and risk compliance issues, so this hourly-rate technician contract ensures rapid, expert on site service to maximize uptime and support reliable operations.

Project Details

• Reference ID: PD 25-26.058
• Department: Purchasing
• Department Head: Lyndsey Stevens (Purchasing Director)

Important Dates

• Questions Due: 2026-04-23T15:30:00.000Z
• Pre-Proposal Meeting: 2026-04-16T15:30:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/233174619595301?p=fRG3BXpsHzu8IQfkrw Meeting ID: 233 174 619 595 301 Passcode: CU7ws2Qj _________________________________________________________________________________ Need help? | System reference Dial in by phone +1 863-333-5817,,819965491# United States, Lakeland Find a local number Phone conference ID: 819 965 491# For organizers: Meeting options | Reset dial-in PIN

Addenda

• Official Notice #1: Non-Mandatory Pre-Solicitation (released 2026-04-14T14:17:23.718Z) —

  Reminder Non-Mandatory Pre-Solicitation Meeting 

  Pre-Solicitation Meeting (Non-Mandatory):
  April 16, 2026, 10:30am CST

  Microsoft Teams meeting
  Join: https://teams.microsoft.com/meet/233174619595301?p=fRG3BXpsHzu8IQfkrw
  Meeting ID: 233 174 619 595 301
  Passcode: CU7ws2Qj
  _________________________________________________________________________________
  Need help? | System reference
  Dial in by phone
  +1 863-333-5817,,819965491# United States, Lakeland
  Find a local number
  Phone conference ID: 819 965 491#
  For organizers: Meeting options | Reset dial-in PIN
• Official Notice #2: Questions Deadline Reminder (released 2026-04-22T12:27:06.469Z) —

  Reminder Questions Deadline - Please ask any questions or concerns into the OpenGov portal. 

  Question Submission Deadline:
  April 23, 2026, 10:30 am CST

Evaluation Criteria

• Technical Approach and Understanding (30 pts) —

  Demonstrated understanding of the scope, including on-site/resident mechanic services for Caterpillar, John Deere, Western Star, International, MAC trailers, and passenger vehicles. Includes proposed methodology for troubleshooting, repairs, preventive maintenance, fabrication, rapid response to minimize downtime, use of CAT ET/SIS, and coordination with County staff.

• Experience (30 pts) —

  Relevant experience of the firm and proposed technician in equipment maintenance/repair mobile/on-site service, fabrication, and similar landfill/transfer station or waste management environments. Include proof of access to required tools/truck/CAT software.

• Pricing (10 pts) —

  Proposed all-inclusive hourly rates, including the tiered structure: regular rate (up to 50 hours per week) and rate over 50 hours per week (covering labor, truck, tools, fabrication, expertise, travel if applicable). Evaluated for reasonableness, competitiveness, and overall value.

• Continuity of Personnel/Dedicated Technician (30 pts) —

  Proposals will be evaluated on the commitment to providing one primary, dedicated technician (the same individual ) for the duration of the contract. This includes:

  Confirmation that the proposed tech will be assigned exclusively or primarily to Escambia County's Perdido Landfill and Palafox Transfer Station needs (no routine rotation/substitution except for documented emergencies, illness, or County approval).

  The tech's background, experience with CAT ET/SIS, heavy equipment, fabrication, and mobile/on-site service.

Submission Requirements

• I certify that I have read through the attached solicitation, and I understand all specifications, terms, conditions, and materials provided therein.
• Contract Execution and Certificate(s) of Insurance* (required) —

  The contract shall be executed by the successful bidder and shall be returned, with the Certificate(s) of Insurance to Escambia County so that it is received within 10 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• References Form —

  Please download the below documents, complete, and upload.

• Deletion of Records Form —

  Deleted and Destroyed Documents Letter
   

  PD PD 25-26.058 Heavy Equipment Tractor and Trailer Repair Service

  To the Escambia County Office of Purchasing

   

  Our firm recently received an Solicitation for the above-mentioned specification.

  We hereby acknowledge and certify that our company has destroyed/deleted any digital downloaded copies of the plans and specifications relative to this project.  At the time we received this information, we understood that it was exempt from the Public Record Law and all of the information, whether originals or duplicated, shall be destroyed/deleted.

• E-Verify Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes (required) —

  Please download the below documents, complete, and upload with your proposal submission.

• Anti Human Trafficking Affidavit - HB7063 (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Drug-Free Workplace Form —

  Please download the below documents, complete, and upload with your proposal submission.

• Information Sheet for Transactions and Conveyances Corporate Identification. —

  Please download the below documents, complete, and upload with your proposal submission.

• Scrutinized Companies Certification —

  Please download the below documents, complete, and upload with your proposal submission.

• Certificate of Authority to do Business from the State of Florida (SunBiz) (required) —

  The person listed as the contract signature authority must be listed as an authorized representative with the records on file with the Florida Division of Corporations (Sunbiz) for FEIN provided.  Upload your proof of certification with your Proposal Package.

• Copy of current Required Insurance declaration page with Escambia County named interest or, Letter of Insurability from Carrier stating that the levels of coverage will be obtained. (required) —

  Upload with your proposal

• Current W-9 (required) —

  Please upload as a part of your submission package

• Proposal Package (required) —

  Enter your proposal in the format required by this solicitation.  Review Scope of Work for Submission Format.  PDF format preferred but Word is also acceptable, or Excel if applicable to the solicitation.

• Solicitation Type (required)
• Award (required)
• Will this solicitation result in a Lump Sum Agreement (required) —

  A Lump Sum Agreement is defined as any solicitation requesting a fixed dollar amount based on explicit specifications.

• Term of Agreement (required)
• Do You Want To Use The Electronic Pricing Table (required) —

  Electronic pricing tables should be used when there are line items for any given project. They will provide automatic tabulation of pricing results.

• Outside of County Funded (required)
• Grant Type (required) —

  Example:  FEMA, LAP, Restore Act, etc...

• Special Terms/Conditions of Grant (required)
• Grant/Contract Uploaded in Documents (required)
• Additional Grant Funding (required)
• Grant Type-2 (required)
• Special Terms and Conditions of Grant-2 (required)
• Grant/Contract Uploaded into Documents-2 (required) —

  Confirm you understand that Grant funded projects should include any grant documents & application for Purchasing to review. You may upload these in the Attachment section of your project request.

• Construction Bid (required) —

  Is this project a construction project?

• Liquidated Damages Amount (Numerical) (required) —

  i.e $1,250.00

• Liquidated Damages Amount (Text) (required) —

  i.e. One Thousand, Two Hundred Fifty Dollars

• Days to Substantial Completion (Numerical) (required) —

  Number of Days from NTP to Substantial Completion in number format (i.e. 120)

• Number of Days to Substantial Completion (Text) (required) —

  Number of Days from NTP to Substantial Completion in text format (i.e. One Hundred Twenty)

• Days to Final Completion (Numerical) (required) —

  Number of Days from Substantial Completion to Final Completion in number format (i.e. 30)

• Number of Days to Final Completion (Text) (required) —

  Number of Days from Substantial Completion to Final Completion in text format (i.e. Thirty)

• Total Days to Completion (Numerical format) (required) —

  Total number of days from Notice to Proceed to Final Completion in numerical format

• Total Days to Completion (Text) (required) —

  Total Number of days from Notice to proceed through final completion in text format

• Estimated Cost (required)
• Permits Required (required)
• Technical Specifications Uploaded in Documents (required)
• Engineer Approved Drawings Uploaded in Documents (required)
• Approved Drawings Date (required) —

  Enter the date the drawings were approved.

• Allow Piggybacks off of your agreement (required) —

  Piggybacks allow another agency to adopt or "piggy back" on Escambia County Agreements. Note- This will require additional Board Approval in your board recommendation.

• Insurance-Construction (required) —

  Is this a construction project?

• Insurance for Construction-Professional Liability (required) —

  Will this contract involve Architectural/Design work?

• Insurance for Construction- Pollution Liability (required) —

  Will this project involve potential pollution risk to the environment from working in, on or beneath the surface of the land (or water) or involves a system such as HVAC or refrigeration that contains a potential pollutant

• Insurance for Construction-Aviation Liability (required) —

  Will Drones or Unmanned Aircraft be used on this project?

• Insurance for Constuction-Broadened Pollution (required) —

  Will the project involve the transportation and disposal of hazardous materials

• Insurance for Construction-Builders Risk/Owners Protective Liability (required) —

  Is this contract for a substantial construction project i.e. new building/substantial renovation? Only Required over $15M

• Insurance for Construction-Installation Floater (required) —

  Will this project involve the installation of property, equipment or materials purchased by the Offeror 

• Insurance for Construction-Moving & Rigging Floater (required) —

  will this project involve the lifting of any type of crane or Heli-lift?

• Insurance-IT, Consulting Professional Services (required)
• Insurance-Professional Services* (required) —

  Consultants, Architects, Engineering, Design, etc...

• E. Insurance for Services or Work on Waterfront, Marina, Beachfront or Port Area (required)
• Endorsements/Additional Insurance to Consider (required)
• Termination/Adverse Change Endorsement (required)
• Fidelity/Dishonesty/Liability Coverage (required)
• Aviation Insurance (required)
• Property insurance (required)
• Products Liability Insurance (required)
• Professional Liability (required)
• Do you need a Pre-Solicitation Meeting? (required) —

  Pre-Solicitation meetings are not mandatory but encouraged if you have special terms & conditions in the project, submission formats outside the standard process, or if you believe the vendors will need a site visit to evaluate the space. These can happen in person/on site or via Microsoft Teams. 

• Attendance (required)