Hill Canyon Treatment Plant and Los Robles Greens Golf Course Mechanical System Upgrades (CI 5647 & CI 5662)

The City is seeking a contractor to perform services for the upgrade of mechanical systems at the Hill Canyon Treatment Plant and Los Robles Greens Golf Course. At the Hill Canyon Treatment Plant, work shall include replacement of all controls and control system components with new at various buildings. New controls to be installed at select buildings. Replacement of exhaust fans, with associated structural and roofing work, and replacement of VFDs. 

At the Los Robles Greens Golf Course, work shall include replacement of the existing chiller and pump with new equipment, and the replacement of the existing gas-fired boiler and HHW pump with new equipment. In addition, a new air-cooled split system VRF to provide supplemental cooling to the kitchen and dishwasher room. All existing HVAC system controls to be replaced with new. “Gardens” buildings to have all new controls added.

Background

The controls systems and equipment have reached the end of their useful life and are in need of an upgrade. This project will allow the City to reduce energy costs by installing new, more energy efficient equipment, along with allow the City to view/control the HVAC equipment more effectively.

Project Details

• Reference ID: 2025/2026-32
• Department: Finance - Facilities
• Department Head: Jaime Boscarino (Finance Director)

Important Dates

• Questions Due: 2026-05-13T22:00:00.000Z
• Pre-Proposal Meeting: 2026-05-06T15:00:00.000Z — Hill Canyon Treatment Plant - meet at the main lobby of the Administration Building at 8am, there will be a 10 min grace period to start the walk. Late entries won't be permitted to attend walk. Walk is scheduled to go from 8am-10am @ 9600 Santa Rosa Rd. Camarillo, CA 93012. For Los Robles Greens Golf Course - meet outside the Pro Shop at 11am for the walk which is scheduled for 11am-12pm @ 299 S. Moorpark Rd. Thousand Oaks, CA 91361.

Evaluation Criteria

• Scope of Work or Project Details —

  Please see Attachments for Scope of Work.

• Engineer's Estimate —

  Estimate Amount:

  Hill Canyon Treatment Plant - $2,500,000

  Los Robles Greens Golf Course - $1,000,000

   

Submission Requirements

• Bid Requirements (required) —

  Did you read through and confirm that you met all of the bid requirements?

• Bid Bond Type (required) —

  What type of bid security are you submitting? 

  If you choose to opt out of using Surety2000 to submit an electronic bid bond, then one of the following options must be received by the City Clerk Department, (2100 E. Thousand Oaks Blvd. Thousand Oaks, CA 91362) prior to the bid opening: 

  • Original Hard Copy of the Notarized Bid Bond on City's Bond Form
  • Certified Check
  • Cashier’s Check
  • Cash

  Bidders are fully responsible for ensuring their bid security is received by the City Clerk Department prior to the bid opening. Failure to provide the required bid security, prior to the bid opening, shall cause the bid to be deemed incomplete and therefore non-responsive.

  Please select the type of bid security you are submitting from the following choices:

• Bid Bond Verification Form —

  Please enter your Bid Bond information from Surety2000 below if submitting an electronic bid bond. For the Vendor ID Field, please enter in your company's EIN number.

  When entering the Project ID into Surety2000 for the bond, please ensure that you enter the exact Project ID# (including punctuation) that is listed below.

  Please also ensure that the bid bond is verified by clicking on the "Verify Bid Bond" button in the portal and make sure that it says that the bid bond is verified. Bids that have electronic bid bonds through Surety2000 that are not verified in the OpenGov portal will not be opened.

  If you are having any issues with the bid bond verification, please reach out to the Procurement Contact listed in the Introduction.

• Bid Security Return —

  If you are submitting a bid security other than an electronic bid bond,  would you like the bid security returned after award? 

• Bid Documents (required) —

  Please Upload your COMPLETE Bid Documents here including ALL BID FORMS in the Bidder's Checklist. 

• RFP/Q Requirements (required) —

  Did you read through and confirm that you met all of the RFP/Q requirements?

• Proposal Documents (required) —

  Please upload your COMPLETE proposal here.

• What type of solicitation will this be? (required)