Historic Preservation Master Plan Update

The Historic Preservation Master Plan (HPMP) was adopted by the City of Prescott's City Council in 1998 and encompassed twelve local historic preservation districts and eight national historic preservation districts. The HPMP has been a guide and outline for the identification, protection and management of historic resources within the City of Prescott. It has served as a basic operational tool to assist the city, the Prescott Preservation Commission (PPC) and the community in understanding and applying preservation principles to our historic areas. The HPMP provides a descriptive overview of preservation in general and the resources of Prescott in particular and outlines the philosophical goals and recommendations for preservation and development.

Essential to the plan is an analysis of each existing National and Local Preservation District, defining the essential character of each district and recommending design guidelines to follow to retain architectural integrity. Another essential element of the plan is the identification of areas within Prescott that may be by candidates for National or Local Preservation District status, and a plan and prioritization for the documentation of these resources.

Since the 1998 adoption, the City has established one new local district and five new national districts. The HPMP was never updated to incorporate these new districts, nor have any existing district design review guidelines been updated to suit the needs of the district as it stands now. 

The City of Prescott is seeking proposals from qualified firms with experience in historic preservation plans and policy, planning, and community engagement to assess and comprehensively update the HPMP. The selected consultant will be responsible for ensuring the city’s preservation policies align with existing community standards and further support the mission of Community Development, which is "to provide outstanding development services to support a safe a vibrant future while preserving Prescott's historic past". 

Project Details

• Reference ID: 2026-RSOQ-452
• Department: Community Development
• Department Head: Chelsea Walton (Community Development Director)

Important Dates

• Questions Due: 2026-08-05T00:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• General Information (10 pts) —
  • Brief overview of the firm and legal organization of the company
  • Applicable licenses held
  • Submission requirements met
• Experience and Qualifications of the Firm and Key Personnel (40 pts) —
  • Demonstrated understanding of the purpose and scope of the project
  • Demonstrated years of experience, specific technical capabilities, and qualifications for the project
  • List of comparable historic preservation and planning projects with work performed and reference information
  • Names and locations of the key personnel proposed for the project, including architectural historians, licensed architects, or other registrants
  • Brief resume for each key team member describing their experience, background, and notable projects
• Proposed Project Approach (10 pts) —

  A key element to successful partnerships is the availability and accessibility of selected firms to City staff and local citizens. Firms must demonstrate that the necessary personnel are available within a reasonable time to attend meetings, conduct field investigations and complete other project specific tasks as may be required.

  • Description of how the firm would approach, manage, and complete required components of the project. Identify and include a detailed discussion of specific areas that will require special attention and/or innovative approaches.
  • Identify the location of the firm’s principal office and local office (if applicable)
• Value Added Knowledge and Experience (30 pts) —

  The firms hired by the City must be familiar with local community needs, standards, historical challenges, local codes, and site conditions.

  • Explain why your firm is particularly qualified to perform the required services in the Prescott area. Demonstrate the firm’s knowledge of local architecture, historic preservation practices, rules, regulations, and procedures.
  • List of projects currently under contract with other government agencies, and non-governmental entities
  • Specific experience of the firm within Arizona
  • Specific experience of the firm with the City of Prescott
• Overall Evaluation (10 pts) —

  This is to be determined by the Review Committee. No submittal response is required. Information obtained from the SOQ and from any other relevant source, in addition to past experience with the City, may be used in the evaluation and scoring process for this item.

  • Overall quality of the SOQ evidencing interest in successfully completing the project
  • Overall evaluation of the firm and its perceived ability to produce a Historic Preservation Master Plan for adoption by City Council

Submission Requirements

• Cover Letter (required) —

  Please upload a cover letter indicating interest in providing services.

  Your cover letter shall not exceed two (2) pages and is exclusive of the page count limitation for the SOQ. The letter shall be on the firm’s company letterhead and shall be signed by an officer or principal of the firm with contracting authority.

  Please upload a PDF document here.

• Contact Person Full Name (required) —

  What is the full name of the point of contact for your Statement of Qualifications?

• Contact Person Title (required) —

  What is the official title/position of the point of contact for your Statement of Qualifications?

• Contact Person Email Address (required) —

  What is the email address of the point of contact for your Statement of Qualifications?

• Contact Person Phone Number (required) —

  What is the full phone number of the point of contact for your Statement of Qualifications? Please be sure to include the area code.

• Statement of Qualifications —

  Please upload your COMPLETE Statement of Qualifications (PDF format) and all required documentation here, formatted in the manner required by this Request for Statement Of Qualifications. 

• Locations of Firm (required) —

  Please provide the full physical/mailing address of your firm including City, State, and ZIP Code.

  If there are multiple locations, please provide.

• Names of Principals (required) —

  Please provide the full names of all Principals of the firm on this Statement of Qualifications.

• Areas of Interest (required) —

  Please indicate your areas of interest in this Request. Select all areas for which you wish to have your Statement of Qualifications evaluated.

• Statement of Understanding (required) —

  Please upload a statement of the firm’s understanding of the purpose and scope of each applied service category.

  Please upload a PDF document here.

• Experience and Capabilities (required) —

  Please upload a description of specific technical capabilities, qualifications, and years of prior experience for each applied service category.

• Key Team Member Resumes (required) —

  Please upload a brief resume for key project team members outlining their credentials and experience for each applied service category.

• Key Team Member Resumes (required) —

  Please upload a brief resume for key project team members outlining their credentials and experience.

• Similar Experience (required) —

  Please upload a description of at least three (3) but no more than five (5) similar projects in which the firm participated for each applied service category. Describe the firm’s role in the project and scope of work that demonstrates the firm’s expertise. Provide the name and contact information for each project.

• Workplan and Approach (required) —

  Please upload a description of how the firm would approach, manage, and complete related projects for each applied service category.

• Licenses (required) —

  Please provide a list of applicable Arizona professional licenses held, including license numbers, and note whether licenses are held by firm or individuals.

• Current Contracts (required) —

  Please provide a list of projects currently under contract with other government agencies. Be sure to provide a brief description of each project listed.

• Certificate of Insurability (required) —

  I hereby certify that I am fully aware of Insurance Requirements contained in the contract documents for the solicitation and by the submission of this Offer, I hereby assure the City that the firm is able to produce the insurance coverage required if awarded the contract.

  If the firm is awarded the contract and then becomes unable to produce the insurance coverage specified within ten (10) working days, I am fully aware and understand that this will make my submission nonresponsive and I/the firm will be disqualified for this project.

• Additional Information (if needed) —

  For any additional information requested or required by any of your provided answers please upload additional documentation here.

  Please upload a PDF document here.

• Submittal Confirmation (required) —

  Respondent confirms that they have the authority to submit on behalf of the stated company and have furnished any documentation necessary as proof of such authority.

• RSOQ Scope (required) —

  Is this RSOQ for a single type of service or for multiple categories of service?

• Will this project be for the Airport? (required)
• Advertisement Date 1 (required) —

  What is the first date to advertise the legal notice?

  Example:
  December 7, 2026

• Advertisement Date 2 (required) —

  What is the first date to advertise the legal notice?

  Example:
  December 14, 2026

• Pre-Proposal Conference? (required) —

  Will there be a pre-proposal conference for this RSOQ? If so, will it be Mandatory or Non-Mandatory?

  NOTE: You will have to manually adjust this in the Timeline section of this RSOQ. Your answer here will NOT automatically adjust the Timeline.

• Initial Term of Contract (required) —

  What is the initial contract term for those awarded as a result of this RSOQ?

  Be sure to state written and numeric values of unit of duration.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  one (1) year

  The initial term of the contract shall be for a period of ________.

• Initial Contract Extension (required) —

  What is the minimum duration for which this contract can be extended after the expiration of the initial term?

  Be sure to state written and numeric values of unit of duration.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  one (1) year

  The contract may be extended for an additional __________ period up to a total of _________ additional years...

• Maximum Contract Extension (required) —

  What is the maximum duration for which this contract can be extended after the expiration of the initial term?

  Be sure to state written and numeric values in terms of number of years (without typing the word "years").

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  four (4)

  The contract may be extended for an additional __________ period up to a total of _________ additional years...

• Minimum Number of Desired Firms per Category (required) —

  What is the minimum number of qualified candidates you will be awarding per category as a result of this RSOQ?

  Be sure to state written and numeric values.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  three (3)

  the committee shall rank the firms to generate a final list of at least _______ but no more than _______ firms. I

• Maximum Number of Desired Firms per Category (required) —

  What is the maximum number of qualified candidates you will be awarding per category as a result of this RSOQ?

  Be sure to state written and numeric values.

  Answer as if you are filling in the highlighted area below:

  EXAMPLE
  five (5)

  the committee shall rank the firms to generate a final list of at least _______ but no more than _______ firms. I

• Cover Letter Length (required) —

  As part of a firm's SOQ they are required to submit a cover letter. What is the maximum number of pages you will allow for this cover page?

  Your answer here will fill in the blank of the statement below:

  Your cover letter shall not exceed ______ pages and is exclusive of the page count limitation for the SOQ.

  NOTE: Be sure to write the number in both written and numeric format as shown in the following example but do not use the word "pages":

  EXAMPLE
  two (2)