Holiday Light Experience Installation at Town Point Park

The City of Norfolk seeks a lighting designer/contractor to design, fabricate, install, maintain, and remove a cohesive holiday light experience within Town Point Park. The installation shall create an immersive, family-friendly holiday environment and build upon the established lighting enhancements created and installed in 2025.

Project Details

• Reference ID: RFP 11159-0-2026/KJO
• Department: Nauticus
• Department Head: Stephen Kirkland (Director)

Important Dates

• Questions Due: 2026-05-01T21:00:00.000Z

Evaluation Criteria

• Qualifications (20 pts) —
  • Provide three (3) references of similar projects completed by the Offeror. Include project name, contact information, address, date of completion, completed cost, and a narrative highlighting the similarities of the project to this project.
  • Provide a list of key personnel assigned to this project. Provide a short description of each person’s role, the number of similar projects they have worked on in their current role, and any appliable certifications.
  • Demonstrate experience installing and maintaining large-scale outdoor lighting installations.
  • If Offeror intends to subcontract any part of the work, indicate services to be subcontracted and subcontractors’ areas of expertise, as well as a description of how they will be used in performance of the services. 
• Design and Approach (50 pts) —
  • Submit preliminary design for additional lighting elements, specifically indicating locations of any lighting features and equipment.
  • Describe how the Offeror intends to install and maintain the system to ensure failure-free operation.
  • Provide detailed proposed equipment and lighting element list for the expansion.
  • Provide specifications of the proposed equipment and lighting elements, to include details on how they will withstand weather conditions.
  • Provide a detailed tentative schedule for fabrication of additional lighting elements.
• Pricing (30 pts) —

  The City’s budget for the 2026/2027 holiday season is $180,000. All price proposals must total $180,000 and include a breakdown of:

  • Lump sum price for installation, maintenance and de-installation of the entire lighting experience (lighting elements designed as a result of this RFP and existing 2025 lighting elements). This lump sum price shall be valid for 5 years.
  • For the remaining sum, a detailed itemized pricing for all proposed enhancements to the 2025 lighting experience.
  • A list of fully loaded hourly rates for future years’ enhancements.

Submission Requirements

• VENDOR RESPONSE (required) —

  Please upload your ENTIRE proposal here as one PDF document.

• REDACTED PROPOSAL —

  If you are requesting certain portions of your proposal containing trade secrets or proprietary information to be withheld from release under Virginia Freedom of Information Act (VFOIA), please upload your redacted proposal here as one PDF document AND state the reasons why protection is necessary. If you do not submit a redacted proposal your entire proposal will be available pursuant to VFOIA. Any redactions will be subject to review by the City Attorney’s Office.

  NOTE: Pricing cannot be withheld as trade secret or proprietary information. The entire proposal cannot be designated as trade secret or proprietary information.

• Response Confirmation —

  Each proposer is required to confirm they have included these signed forms as part of your vendor response submitted above.

• Anti-Collusion Statement (required)
• Ethics in Public Contracting (required)
• Non-Discrimination (required)
• Debarment Certification (required)
• Compliance with Federal Immigration Law (required)
• Compliance with State Law – Authorization to Transact Business in the Commonwealth of Virginia (required)
• Equal Opportunity Business Status (required)
• Acknowledgment of Addenda and Q&A (required) —

  Proposer acknowledges that they received and reviewed all Addenda and Questions and Answers

• Pricing Proposal Options (required) —

  Select how you want the bidder to submit their pricing proposals