Housing Management System

Solicitation No.

9083639653

Type / RFx

RFP

Status

Active

Level

education

Published Date

June 1, 2026

Due Date

July 13, 2026

NAICS Code

541512AI guide

Jurisdiction

Oakland University

State

Michigan

Agency

Oakland University

Oakland University (OU) seeks proposals from qualified suppliers to provide an enterprise Housing Management System (HMS) to support ~3,400 beds across residence halls and apartments. The HMS will serve Housing & Residence Life, Finance, IT, Facilities, Dining, Conference Services, and related stakeholders. The winning solution must meet OU’s information security, accessibility, and procurement standards, including: - Security & Compliance: Alignment with OU IT Policies 850 (Data Classification), 860 (Acceptable Use), 870 (System Security), 880 (Vulnerability Management), 890 (Incident Response); FERPA; GLBA where applicable; and PCI DSS for any payment workflows (e.g., Touchnet). • Required Security Documentation: HECVAT Full, SOC 2 Type II (with bridge letters as applicable), Software Bill of Materials (SBOM), and OU E‑Mail Security Questionnaire. • Accessibility: WCAG 2.2 AA conformance by April 2026 (at minimum), with a current VPAT/ACR. • Procurement: Conform to OU Purchasing Policy 1000 and applicable contracting requirements. • Branding & Communications: Adhere to OU Communications & Marketing Policy 425 for any public-facing assets. Non‑negotiable: Vendors unable to provide HECVAT Full and SOC 2 Type II will not advance to oral presentations. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AC.USA.2447854.C16926626 **Piggyback Contract**: No **Question Acceptance Deadline**: 06/15/2026 02:00 PM EDT **Questions are submitted online**: No **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: One (1) copy of the sealed proposal shall be submitted electronically. All responses must be submitted online via MITN, BidNet Direct . Proposals must be received by July 13, 2026 @ 2:00 P.M. Eastern Time. Proposals will not be opened publicly. It is the firm’s responsibility to ensure that its proposal is delivered at the proper time and place. The document shall be 8 ½” x 11” format, no smaller than 11-point font, up to 35 pages, and should not contain unnecessary elaborate brochures or other presentations beyond those minimally required to present a complete and effective quotation. Expenses for developing and presenting responses to this RFP shall be the entire responsibility of the Supplier and shall not be chargeable to the University. All supporting documentation and manuals submitted with this proposal will become the property of the University. Unless otherwise stated above, proposals submitted are to be in accordance with the outline and specifications contained and are to remain in effect a minimum of 120 days from the date of submission, and may be subject to further extensions as negotiated. Submitted unit prices and labor costs are to be held for three years of the date of contract. OU reserves the right to accept or reject any or all proposals, and may cancel this solicitation at any time for any reason at the university’s discretion. All inquiries to this RFP must be submitted in writing to georgehaight@oakland.edu by June 15, 2026 @ 2:00 P.M. Eastern Time. An Addendum will be issued June 29, 2026 with responses to all questions received. All pricing should be completed in Schedule C Excel Sheet provided. **Owner Organization**: Oakland University **Solicitation Number**: 00298 **Reference Number**: 0000426145 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | No | No |

1. June 1, 2026Published
2. July 13, 2026Responses Due