Active SLED Opportunity · DELAWARE · DELAWARE DEPARTMENT OF HEALTH AND SOCIAL SERVICES
AI Summary
Delaware DHSS seeks a web-based statewide EMS data collection and patient tracking system to centralize EMS data, support public health preparedness, and integrate with partner systems. The RFP includes detailed requirements and timelines for submission and award.
Project Description The purpose of this RFP is to identify and purchase a System (Statewide Electronic Patient Care Reporting System) for the State of Delaware and to obtain a web-based EMS data collection and reporting system that will fulfill the published functional and technical system requirements. • The primary purpose of this project is to centralize and standardize EMS service provider data into a statewide data collection and reporting system, which provides local agency and statewide EMS system evaluation and improvement through reporting and statistical analysis. It is the Office of EMS’ goal to integrate and/or interface System data with partner database applications to the greatest extent possible, such as Delaware’s Trauma, CARES, and future registries. Such integration and/or linkage of these data will provide: o On-going development and evaluation of Delaware’s EMS system; o Better planning and design of injury prevention programs; o Faster and more accurate data sharing with the Delaware Office of Highway Safety to provide dispatch, scene, and transport times; o The enhancement of public safety’s access to trauma and/or mass casualty data in real time; and o Timely outcome information.B. Project Goals• Emergency Medical Services and Preparedness Section (EMSPS) Office of Emergency Medical Services (OEMS) is interested in purchasing a system for a statewide EMS data collection system (System). The System must be configurable and must meet State specifications contained within this document. The System is required to be available to all EMS providers in the State in accordance with applicable law. • A more detailed project description is included in the Scope of Work of this Request for Proposal (RFP).The State of Delaware Department of Health and Social Services (DHSS), Division of Public Health (DPH), seeks to procure and implement the EMSPS Patient Tracking System, which is a statewide, contractor-hosted, web-based solution to support Emergency Medical Services (EMS) data collection, reporting, and patient tracking. EMSPS Patient Tracking System will integrate core functions of the Emergency System for Advanced Registration of Volunteer Health Professionals (ESAR-VHP), the Health Alert Network (HAN), and the EMS data collection and reporting system. The purpose of the Patient Tracking System is to centralize and standardize EMS service provider data and volunteer credentialing into a statewide platform that supports public health preparedness, emergency response, interoperability with partner systems, and compliance with state and federal requirements, including HIPAA and NEMSIS 3.5 standards.
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Apr 16th 2026, 8:00 AM EDT | N/A |
| Upcoming | Questions Due Date | Online Portal | Deadline to submit Questions | Apr 30th 2026, 3:30 PM EDT | N/A |
| Upcoming | Respond to Vendor Questions | Bonfire/GSS Portal | Respond to Vendor Questions | May 14th 2026, 4:00 PM EDT | No |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | Jun 4th 2026, 1:00 PM EDT | N/A |
| Upcoming | Estimate -Contract/Award Notice issued | DocuSign/GSS Portal | Award Notice starts Contract | Aug 11th 2026, 3:00 PM EDT | No |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement |
|---|---|---|---|
| Does the bidder have any diverse Sub-contractor(s) as outlined in Attachment 8 Tier II Sub-Contractor(s)? | Data Type: Yes/No | N/A | Required |
| Does the bidder have a written inclusion policy in place? If yes, please attach a clearly identifiable copy of the inclusion plan to your proposal. | Data Type: Yes/No | N/A | Required |
| The vendor/bidder attest to the fact that, at a minimum, shall not store or transfer non-public State of Delaware data outside the United States. | Data Type: Yes/No | N/A | Required |
| Agree to Pricing as identified in the solicitation? | Data Type: Yes/No | N/A | Required |
| Reviewed Appendix D which are templates used for contracting process (exceptions to the templates to be noted in Attachment 4 - Exceptions Form included in Appendix C-Vendor Forms) | Data Type: Yes/No | N/A | Required |
| Does the Bidder have a Supplier Diversity plan currently in place? | Data Type: Yes/No | N/A | Required |
| Did you complete Attachment 2 - Vendor Information (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
| Did you complete Attachment 3 - Non-Collusion Statement (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
| Did you complete Attachment 4 - Exceptions Form (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
| Did you complete Attachment 5 - Confidential Information (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
| Did you complete Attachment 6 - Business References (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
| If Applicable, did you complete Attachment 7 - Subcontractor Information (contained in Appendix C) | Data Type: Yes/No | N/A | Required |
File Type Description Date Created Actions HSS 26 031A - DEMERS DE - Trac - Project Requirements -Appx H.docx Documentation Technical/Project Requirements- Appendix H Apr 16th 2026, 9:36 AM EDT Download HSS 26 031A - DEMRS DE - Trac -Appx B Program Requirements & Scope of Work.docx Documentation Program Requirements -Scope Of Work -Appendix B Apr 7th 2026, 1:26 PM EDT Download HSS 26 031A -DE Emergency Medical Reporting System (DEMRS) Trac-RFP.docx Documentation Request For Proposal (RFP) Document Apr 7th 2026, 1:20 PM EDT Download HSS 26 031A -DEMS DE Trac- Appx F - Project Cost.docx Documentation Project Cost Template -Appendix F Apr 7th 2026, 1:34 PM EDT Download HSS 26 031A DEMRS Trac- Q & A -Appendix G.docx Documentation Previous Questions & Answers -Appendix G Apr 7th 2026, 1:38 PM EDT Download HSS-26-031A - AppC-Vendor Frms.xlsx.xlsx Documentation Vendor Forms -Appendix C Apr 7th 2026, 1:28 PM EDT Download HSS-26-031A - AppD-Templates PSA, BAA & DTI T&Cs.docx Documentation PSA, BAA, & DTI T&C Templates -Appendix D Apr 7th 2026, 1:30 PM EDT Download HSS-26-031A - AppE-Workplan Template - JG EDIT.docx Documentation Workplan Template -Appendix E Apr 7th 2026, 1:32 PM EDT Download
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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