HVAC Equipment, Parts, Tools, and Supplies

Glendale Union High School District is seeking to contract with qualified, reputable companies that offer Heating, Ventilation, and Air Conditioning (HVAC) Equipment, Parts, Tools, and Supplies.

Background

Glendale Union High School District is one of the largest high school districts in Arizona, with approximately 15,500 students and about 2,000 employees. The District consists of nine comprehensive high schools, one online high school, and two alternative programs.

Project Details

• Reference ID: RFP 27-02
• Department: Purchasing
• Department Head: Sandra Aponte (Director of Purchasing)

Evaluation Criteria

• Price (10 pts) —

  The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.

• Ability (10 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (10 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (10 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• Cost/Pricing and Discounts (35 pts)
• Product Availability and Delivery Expectations (25 pts)
• Responsiveness (20 pts)
• Vendor Qualifications and Past Experience (20 pts)

Submission Requirements

• Response Submittal "Embedded Attachments or Documents" (required) —

  Our firm understands that we are not to embed any documents, links, or reference content in another location within the questionnaire, as they will not be accessible or evaluated.

  When a document is required to be uploaded, it should be in pdf format and unlocked.

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.

  The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception Requested (required) —

  If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Glendale Union High School District shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

  Enter N/A if this does not apply

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this form is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance
• Offer and Acceptance Form (required) —

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Cost/Pricing and Discounts
• Cost Proposal (required) —

  Please complete the Cost Proposal table in the Pricing Proposal section.

• Percent discount off stocked catalog items (required)
• Percent discount off retail store shelf items (required)
• Does this discount apply to all locations? (required)
• Minimum order requirement, if applicable (required) —

  Are there any minimum order requirements?

• Return Policy (required) —

  Provide your company's return policy here.

• Product Availability and Delivery Expectations
• Does your company have locations in the Phoenix and Glendale area? If yes, please provide locations. (required)
• Does your company offer same-day delivery? (required)
• Does your company offer emergency or after hour delivery services? (required)
• Delivery Fee, if applicable (required) —

  Describe any delivery fees that may apply. 

  Enter N/A if there are no delivery fees.

• What are your standard delivery lead times for stock and non stock items. (required)
• Responsiveness
• Do you accept District Purchase Orders? (required)
• What email address shall purchase orders be sent to? (required)
• Provide Remit Payment information. (required) —

  Remit (checks payable to) business name, address, contact name, phone number and email address.

• Will the District need to create a business account to conduct business with your company? (required)
• Will there be a dedicated account representative assigned to our account? (required)
• Provide contact information for the account representative. Please include name, title, email address and phone number. (required)
• What are your customer service hours (required)
• What is your average response time for inquiries, quote requests and emergency orders? (required)
• How do you communicate order status and delivery updates? (required)
• Vendor Qualifications and Past Experience
• Describe how many years your company been in business?
• What geographic area does your company serve? (required)
• Describe your experience providing HVAC supplies to Arizona school districts. (required)
• Describe your company's approach to customer service. (required)
• Cost Proposal (required) —

  Please upload your complete COST PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.

• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• Electronic Pricing Table (required) —

  Do you need an Electronic Pricing Table for this solicitation?

• Separate Cost Proposal Upload (required) —

  Would you like to add an area for the vendor to upload a cost proposal?

• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Do you need the Asbestos and Hazardous Materials Statement (required) —

  If you click yes this document will be added to attachments

• Do you need a subcontractors? (required) —

  If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.

• Is there a potential for software? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable