HVAC installations for the Radio sites

HVAC installations for the Radio sites, Project #TBD

NOTICE IS HEREBY GIVEN that Lewis County will open sealed bids and publicly read them aloud at or after 2:00PM on Wednesday July, 8, 2026 for the above project. The Bid Opening will take place in the Historical Courthouse, 351 NW North St, on the 2nd floor in the BOCC Hearing Room.
 
Each bid shall be in accordance with the plans, specifications, and other contract documents available through the procurement portal at: https://procurement.opengov.com/portal/lewiscountywa

Project Name and #: HVAC installations for the Radio sites, Project #TBD
Location of work: See attachments
            
Contact Person: Tony Wherry, Radio Supervisor, (360) 751-2275, tony.wherry@lewiscountywa.gov

Pre-Bid Walk: 8:00 am on Tuesday, June 23, 2026 at Radio Shop, 542 Center St. Chehalis Wa. 98532

Each bid shall be accompanied by acceptable bid security in the sum of five percent (5%) of the bid amount, a signed non-collusion affidavit and a signed bid form.

Bids must be submitted electronically through the procurement portal at https://procurement.opengov.com/portal/lewiscountywa no later than 2:00 pm on Wednesday, July 8, 2026. Bids submitted after the due date will not be accepted.

The Lewis County Internal Services Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.

Background

Radio sites currently have no climate control, which puts valuable Radio infrastructure at risk of overheating and failure. Because of this we are working on a solution to protect each of these sites.

Project Details

• Department: E911/Radio Services
• Department Head: Jennifer Libby-Jones (911 Director)

Important Dates

• Questions Due: 2026-07-01T00:00:00.000Z
• Pre-Proposal Meeting: 2026-06-23T15:00:00.000Z — Radio Shop, 542 Center St. Chehalis Wa. 98532

Evaluation Criteria

• Lowest responsible bidder. (100 pts) —

  This project will be awarded to the lowest responsible bidder.

Submission Requirements

• Experience of Superintendent or Project Manager (required) —

  Submit resume and references if different than above, of the person proposed by the bidder to superintend the work.  This person shall have managed projects of similar complexity and similar size, and successfully completed the project within the last three (3) years.

  Superintendent and/or Project Manager shall not be replaced on the project without full consent of the Owner.

• Contractor's Ability to Meet the Project Schedule (required) —

  On a separate sheet, list the project titles, original contract time, and change order time extensions for three specific projects. Bidder shall document that it achieved substantial completion of three previous projects of similar size and scope within no more than 105% of the final contracted time for completion (including change ordered adjustments). 

• References from Owners of Previous Projects (required) —

  Owner will check references by contacting owners of previous projects on bidder’s performance over the last five years. On average, such references shall be satisfactory or better on a five category scale with “satisfactory” at mid scale.  A reference score sheet will be utilized for rating completed projects of similar scope and value.

• Public Agency Debarment (required) —

  Bidder shall not have been debarred by any Public agency within the last two (2) years.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Bid Form (required) —

  Please download the below documents, complete, and upload.

• What day and time will Bids be opened and read out loud? (required) —

  Example: 2:00PM on Wednesday, August 9, 2023. 

• Location of work: (required) —

  Example: 185 Chehalis Ave., Chehalis, WA

• Will you be using an Electronic Pricing Table? (required)
• Will evaluation phases be used? (required)
• Roads projects
• Is this a roads project? (required)
• Select Divisions needed: (required)
• select divisions needed (required)
• This contract provides for the improvement of ***  *** and other work, all in accordance with the attached Plans, these Contract Provisions, and the Standard Specifications. (required) —

  Provide applicable information.