Active SLED Opportunity · ARIZONA · TOWN OF FLORENCE
AI Summary
The Town of Florence seeks qualified HVAC contractors for repair and replacement services at various facilities. Up to three contracts will be awarded. Services exclude preventative maintenance and focus on timely, cost-effective repairs to support facility operations. Proposals due July 23, 2026.
The Town of Florence (“Town”) is requesting proposals from qualified Heating, Ventilation, and Air Conditioning (HVAC) contractors to provide labor, materials, transportation, quality control, and management for maintenance, repair and replacement services for HVAC systems at various Town-owned facilities. Services will be performed on an as-needed basis and may include troubleshooting, repair, and replacement of system components. Preventative maintenance is not included under this solicitation.
The Town of Florence operates a variety of facilities, including administrative offices, public safety buildings, public works facilities, and community spaces, all of which rely on properly functioning heating, ventilation, and air conditioning (HVAC) systems to maintain safe, comfortable, and operational environments for employees and the public.
The purpose of this Request for Proposals (RFP) is to establish up to three (3) contracts with qualified contractors, to provide timely, cost-effective, and code-compliant HVAC repair and replacement services for Town facilities. The intent of this solicitation is to reduce equipment downtime, support reliable facility operations, and extend the useful life of HVAC systems while maintaining efficiency and system performance.
The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
Upload your proposal here.
Please review Submittal Requirements and include all information requested.
Please upload your complete Additional Fees cost form here. Please make sure that this information is NOT included in the RFP Response Area
This upload is only for any additional fees. Please ensure you have completed the Pricing Table on the Pricing Proposal tab.
Please upload additional discounts here
Offeror will provide qualified personnel and resources required to perform work/services as specified. Business is located (check one)
If you selected "Other" previously, indicate miles from business location.
Ex.) within _____ miles of the Town limits (or type N/A)
Bidders shall indicate below the number of employees who will be available to perform the services for the Town as specified herein.
Firms shall confirm in writing that they are not currently on any debarment or suspension list of any local, state or federal government. Any firm found to be listed shall be rejected as non-responsive.
Please upload your complete W-9 here
If the undersigned Bidder intends to deviate from the terms and requirements of any Contract Documents made a part of this solicitation, all such deviations shall be listed on this certification form, with complete detailed conditions and information included or attached. The Town may consider any deviations in its review, scoring and award decisions, and the Town reserves the right to accept or reject any proposal, offer, or bid based upon any deviations indicated herein or in any attachments hereto.
In the absence of any deviation entry on this form, the Bidder agrees, certifies, and warrants the Town of their full compliance with all Contract Documents, and all other information contained in this solicitation.
Please list any deviations below:
If you requested an exception under the DEVIATION/COMPLIANCE CERTIFICATION, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Town of Florence shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Enter N/A if this does not apply
Explanatory Note: The purpose of this question is to request that the Town treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The Town Manager shall review the statement and provide the determination in writing whether the information shall be protected. If the Town Manager determines that the information shall be protected from disclosure, the Procurement Officer shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.
The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.
1. Description of specific information that is the subject of the request.
2. The reason or reasons why the information should be treated as confidential.
Enter N/A if this does not apply
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A.
Example: Trade, Company Name, ROC License #, ROC License Classification
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
Complete the following downloadable forms and upload them in their respective questions. Upload all other required documents in their respective questions.
Please upload your complete COST PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.
These questions will be utilized to confirm information you provide
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Please enter your ROC License #. If not applicable, enter N/A in the response area.
Do you confirm that you understand that a Business License with the Town of Florence is required?
Do you currently have a business license with the Town of Florence?
All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recently legislation has been enacted to prohibit the Town of Florence from contracting with companies currently engaged in a boycott of Israel. To ensure compliance with A.R.S. §35-393.01, this form must be completed and returned with the response to the solicitation and any supporting information to assist the Town in making its determination of compliance.
As defined by A.R.S. §35-393.01:
1. "Boycott" means engaging in a refusal to deal, terminating business activities, or performing other actions that are intended to limit commercial relations with Israel or with persons or entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:
(a) In compliance with or adherence to calls for a boycott of Israel other than those boycotts to which 50 United States Code section 4607(c) applies.
(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.
2."Company" means a sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, and includes a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate.
3."Direct holdings" means all publicly traded securities of a company that are held directly by the state treasurer or a retirement system in an actively managed account or fund in which the retirement system owns all shares or interests.
4 ."Indirect holdings" means all securities of a company that are held in an account or fund, including a mutual fund, that is managed by one or more persons who are not employed by the state treasurer or a retirement system, if the state treasurer or retirement system owns shares or interests either:
(a) together with other investors that are not subject to this section.
(b) that are held in an index fund.
5 .”Public entity" means the Town of Florence(“Town”), a political subdivision of this STATE or an agency, board, commission or department of this Town or a political subdivision of this Town
6.” Public fund" means the state treasurer or a retirement system.
7." Restricted companies" means companies that boycott Israel.
8. "Retirement system" means a retirement plan or system that is established by or pursuant to title 38.
By submitting this certification, proposer agrees to indemnify and hold the Town of Florence, its agents, and employees, harmless from any claims or causes of action relating to the Town’s action based upon reliance on the above representations, including the payment of all costs and attorney’s fees incurred by the Town in defending such an action.
All offerors/vendors must select one of the following and thereby certify that:
Pursuant to A.R.S. § 35-394, the Contractor certifies that it is not currently engaged in the use of forced labor, using any goods produced by forced labor or contractors or subcontractors that utilize the forced labor of Ethnic Uyghurs in the People’s Republic of China.
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a cost proposal?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
Q (Question): Are you looking for maintenance and labor rates? Will this be ongoing?
A: Please refer to the Pricing Table for rates and Discount Please refer to the Special Terms and Conditions 7.2.Term of Contract and Extensions
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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