HVAC Maintenance/Repair Contract for all TRWD Pump Stations

TRWD is seeking a District-Wide maintenance contract for the service and preventative maintenance of HVAC units at District’s Pump Station Facilities.  All work shall be performed according to manufacturer’s recommendations and comply with all EPA regulations.

Project Details

• Reference ID: 26-130
• Department: Operations- Pipeline
• Department Head: Boyd Miller (Operations Director)

Important Dates

• Questions Due: 2026-07-17T22:00:00.000Z
• Pre-Proposal Meeting: 2026-07-13T13:00:00.000Z — RC1 Lake Pump Station 200 SE County Rd 3250 Kerens, TX 75144

Meetings & Milestones

Evaluation Criteria

• Price (40 pts)
• Experience and Qualifications (30 pts)
• References (30 pts)

Submission Requirements

• Offeror confirms required insurance specified in the Terms and Conditions will be provided if awarded the project. (required)
• Offeror confirms they can meet the project schedule and/or required deadlines. (required)
• Proposal (required) —

  Please ensure all items requested in Section 2.14 are included in the vendor submittal section. 

• 2026 HVAC Bid Form (required) —

  Please download the below documents, complete, and upload.

• Attachment B- Experience and Qualifications of Bidder (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Questionnaire (required) —

  Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.

• Compliance To State Law On Nonresident Bidders (required) —

  Please download the below documents, complete, and upload.

• Compliance To Texas Sales Tax Code (required) —

  Please download the below documents, complete, and upload.

• Form 1295 – Certificate of Interested Parties (if over $150,000) —

  Complete form online at https://www.ethics.state.tx.us/filinginfo/1295/ using the following assigned identification number and description for this Project: 

  26-130

  HVAC Maintenance/Repair Contract for all TRWD Pump Stations

  Upload completed form to include certificate number and signature.

  ***FYI – The “Affidavit” section has been replaced and is now the “Unsworn Declaration”.  This Section will require the date of birth and address of the authorized representative signing the form.  The change in law applies to contracts entered into, renewed, or amended on or after January 1, 2018.

• Agreement- Term Contracts —

  Provided as a reference only; this will be used with the awarded vendor. 

• Is a Bond required? (required)
• Do liquidated damages apply? (required)
• All proposals will remain subject to acceptance for: (required) —

  Example: ninety (90)

• Will an electronic pricing table and evaluation phases be used? (required)
• Please provide the initial term of the contract. (required) —

  Example: nine (9) months

• All invoices shall be submitted via email to: (required) —

  example: jsmith@email.com