HVAC Repair and Maintenance Services

MPA is issuing this Request for Proposals (RFP) for qualified contractors to provide HVAC Repair and Maintenance Services.

This RFP contains specific information about the scope of HVAC Repair and Maintenance Services, proposers’ Minimum and Mandatory Submittal Requirements and selection criteria.

Proposals are due on or before 10:00 am, EST on Friday, July 24, 2026, via the OpenGov Procurement Portal at https://procurement.opengov.com/portal/miamiparking. MPA’s tentative schedule for this Solicitation is located in the TIMELINE.

Background

The Department of Off-Street Parking for the City of Miami d/b/a Miami Parking Authority, (“MPA” or the “Authority”) exercises supervisory control over the operations of the off-street and on-street parking facilities of the City of Miami.  As such, MPA owns and operates parking garages and lots at various locations throughout Miami-Dade County, providing safe and affordable parking to customers.

Project Details

• Reference ID: 26-05
• Department: Procurement
• Department Head: - (-)

Important Dates

• Questions Due: 2026-07-10T14:00:00.000Z
• Pre-Proposal Meeting: 2026-06-24T14:00:00.000Z — Miami Parking Authority, 40 NW 3rd Street, Suite 1103, Miami, FL 33128; to be followed by Site Visits (Mandatory): 10:30 am - Garage 1 Courthouse Center, 40 NW 3rd Street, meet at Suite 1103 11:30 am - Garage 3 College Station, 190 NE 3rd Street, meet at entrance on 3rd Street 1:00 pm - Garage 4 Convention Center, 100 SE 2nd Street, meet at entrance on 2nd Street 2:30 pm - Garage 5 Regatta Harbour, 3351 Pan American Drive, meet at main entrance 3:15 pm - Lot 72 located at 2600 South Bayshore Drive Site Visits (Mandatory) June 25, 2026: 8:00 am - Lot 17 located at 1320 NW 12 Street 9:00 am - loanDepot (Marlins Baseball Stadium) four parking garages: Meet at Home Plate Garage entrance 1502 NW 7 Street. Site visits will continue to Third Base Garage 1402 NW 7 St., First Base Garage 1502 NW 3 St., Center Field Garage 1402 NW 3 St.

Evaluation Criteria

• Qualifications, Experience, References, and Financial Capacity (30 pts) —

  Relevant experience, qualifications, past performance with projects similar in nature, financial capacity, and all pertinent information included in the Proposal.  The MPA reserves the right to make unannounced visits to any Proposer’s office/facilities/grounds if there is a need.

• Staffing and Operational Plan (30 pts) —

  Experience of staff that will be assigned to MPA and Proposer’s approach to the operation and management of proposed Services.

• Pricing (40 pts) —

  Proposed prices for the Scope of Services. The MPA reserves the right to decline Proposals that are not within Competitive Range, e.g., unreasonably low, or high in price.

Submission Requirements

• Cover and Table of Contents (required) —

  Please upload.

• Corporate Entity Information (required) —

  Please upload.

• Qualifications, Experience, References, and Past Performance (required)
• Staffing and Operational Plan (required)
• Price/Rate Proposal (required)
• RFP Information: (required) —

  I certify that any and all information contained in this RFP is true; and I further certify that this RFP is made without prior understanding, agreement, or connections with any corporation, firm or person submitting an RFP for the same materials, supplies, equipment, or Services and is in all respects fair and without Collusion or fraud.

  I certify that there are no record of judgments, bankruptcy, pending lawsuits against the City, or pending civil or criminal actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or that our company has been placed on the debarred vendors list under Section 287.133, Florida Statutes, as amended, or been otherwise debarred or suspended by any public agency and that we have not filed for bankruptcy within the last five (5) years. I also certify that there are no conflicts of interests that have not been waived.

  I certify that neither Proposer nor any principal, officer, owner, or stockholder are in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have we failed to perform faithfully on any previous contract with the City.

  I agree to abide by all terms and conditions of the RFP and certify that I am authorized to sign for the Proposer firm. 

  I acknowledge that Miami Parking Authority shall have the sole right to reject any or all Submittals submitted in response to this RFP; to cancel this solicitation; to request supplemental information pertaining to submitted Submittals; and to Award an agreement to any party (or to Award no agreement at all) solely in its best interest in its sole discretion.

• Certificate of Authority (required) —

  Please download the below documents, complete, and upload.

  IF PROPOSER IS AN INDIVUAL, FORM CERTIFICATE OF AUTHORITY FOR INDIVIDUAL MUST BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED.

  OR

  IF PROPOSER IS AN INDIVUAL, FORM CERTIFICATE OF AUTHORITY FOR CORPORATION OR PARTNERSHIP MUST BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED.

• Debarment and Suspension (required) —
  1. Authority and requirement to debar and suspend:
     After reasonable notice to an actual or prospective Contractual party, and after reasonable opportunity to such party to be heard, the Chief Executive Officer, after consultation with the Chief Procurement Officer, and the City Attorney, shall have the authority to debar a Contractual party for the causes listed below from consideration for Award of MPA contracts.  The debarment shall be for a period of not fewer than three (3) years.  The Chief Executive Officer shall also have the authority to suspend a contractor from consideration for Award of MPA contracts if there is probable cause for debarment.  Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the Chief Executive Officer, the City Attorney, and the Board.
     
     
  2. Causes for debarment or suspension include the following:
     1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private agreement or subcontract, or incident to the performance of such agreement or subcontract;
     2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty;
     3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses;
     4. Violation of agreement provisions, which is regarded by the Chief Procurement Officer to be indicative of non-responsibility.  Such violation may include failure without good cause to perform in accordance with the terms and conditions of an agreement or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension;
     5. Debarment or suspension of the Contractual party by any federal, state, or other governmental entity;
     6. False certification pursuant to paragraph (c) below; or
     7. Any other cause judged by the Chief Executive Officer to be so serious and compelling as to affect the responsibility of the Contractual party performing MPA contracts.
  3. Certification:
     All contracts for goods and services, sales, and leases by the MPA shall contain a certification that neither the Contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

  The Proposer hereby certifies that neither the Contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

• Certifications of Non-Collusion and No Conflict of Interest (required) —

  Please download the below documents, complete, and upload.

• Insurance Requirements (required) —

  The Proposer acknowledges that they have read the INSURANCE REQUIREMENTS section and agrees to comply with all the MPA requirements.

• Living Wage Certification (required) —

  Please download the below documents, complete, and upload.

• Anti-Human Trafficking Affidavit (required) —
  1. 1. The Proposer affirms, certifies, attests, and stipulates as follows:
        1. The entity/individual is a nongovernmental entity authorized to transact business in the State of Florida (hereinafter, “nongovernmental entity”).
        2. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of Miami (“City”) or one of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287.138(1), Florida Statutes (2024).
        3. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes (2024), titled “Human Trafficking.”
        4. The nongovernmental entity does not use “coercion” for labor or services as defined in Section 787.06, Florida Statutes (2024).
     2. Under penalties of perjury, pursuant to Section 92.525, Florida Statutes, I declare the following:
        1. I have read and understand the foregoing Anti-Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct.
        2. I am an officer, a representative, or individual of the nongovernmental entity authorized to execute this Anti-Human Trafficking Affidavit.
• Based on the estimated cost, select the applicable procurement threshold for this request. (required) —

  Select the procurement threshold based on the estimated cost. This determines required quotes and approvals.

• Procurement Type (required) —

  Select the procurement method for this request. 

• Estimated Cost (required) —

  Enter the total estimated cost of the purchase.

• Can you confirm that you have obtained one quote for the required services and will upload it with this request? (Yes/No) (required) —

  Select ‘Yes’ only if you have obtained at least ONE quote for the services requested. Select ‘No’ if this requirement has not been met.

• Confirm that you have uploaded at least three written quotes from different vendors and that all quotes reflect the same scope, specifications, and service requirements.” (Yes/No) (required) —

  Select ‘Yes’ only if you have obtained at least three quotes from different vendors and each quote is directly comparable (same scope, specifications, and service requirements). Select ‘No’ if this requirement has not been met.

• Can you confirm that you have obtained five written quotes for the required services and will upload it with this request? (Yes/No) (required) —

  Select ‘Yes’ only if you have obtained at least five written quotes from different vendors and each quote is directly comparable (same scope, specifications, and service requirements). Select ‘No’ if this requirement has not been met.

• Is funding available and approved for this request? (required) —

  Select ‘Yes’ only if sufficient funds are available and approved within your budget for this procurement.

• Is this request time-sensitive or urgent? (required) —

  Indicate whether this request has time constraints beyond a standard procurement timeline. Urgent requests may require expedited review and additional justification.

• What is the required timeline for this request? (required) —

  Select the option that best reflects when the goods or services are needed.

• Does this request involve software, technology, or data access, and has it been approved by the IT Director? (required) —

  Select “Yes” only if this procurement includes software, systems integration, data access, or IT-related services and has been reviewed and approved by the IT Director.

  Select “No” if IT approval has not yet been obtained.

  Select “N/A” if this request does not involve software, technology, or data access.

• The initial Term of agreement may be for a period of _______(__)_____.  (required) —

  Example: three (3) years

• Confirm that all required documentation has been uploaded prior to submission. (required) —

  Select “Yes” only if all required documents for this request have been uploaded.

  Select “No” if any required documentation is missing. Submission may be delayed or rejected until all documents are provided.

• Please identify all required documents that have not been uploaded and explain why they are missing. (required) —

  Include:

  • List of missing documents
  • Reason the documents have not been uploaded
  • Current status (e.g., pending vendor, in progress, not started)
  • Any known risks or impacts to processing this request
• Extension may be for up to _____(__)_____________________ or terminate the Agreement.  (required) —

  Example: two (2) subsequent one-year extension options

• Contractors shall pay to all its employees who provide Services a living wage of no less than ____ per hour without health benefits (required) —

  Example: $15.00

• Contractors shall pay to all its employees who provide Services a living wage of no less than _____ an hour with health benefits (required) —

  Example: $13.19

• Will you be using the Electronic Pricing Table? (required)
• Please indicate that you HAVE received approval from your Director: (required) —

  NOTE: THIS REQUEST MUST BE APPROVED BY YOUR DIRECTOR PRIOR TO YOU SUBMITTING THIS REQUEST.

• By entering your full name below, you certify that you have the authority to approve this project. (required) —

  By providing this approval, you confirm that you have the authority to authorize the commencement of this project. Any issues arising from this approval may be subject to review and will be attributed to the approver.