Active SLED Opportunity · ARIZONA · MESA PUBLIC SCHOOLS
AI Summary
Mesa Unified School District #4 seeks temporary HVAC technician services for repair and maintenance across district facilities. The contract runs July to December 2026, requiring experienced commercial HVAC technicians with specific expertise. Vendors must provide dedicated labor, tools, and insurance compliance. Quotes due June 8, 2026.
Mesa Unified School District #4 (“District”) is seeking a qualified and experienced vendor(s) to provide fixed hourly pricing for temporary contract HVAC technical services as needed, according to the terms, conditions, and specifications of this solicitation. This request will supplement the District staff for providing HVAC repair and maintenance to various sites throughout the District.
There will be no public opening of the quotations received for this solicitation. Results of this solicitation will be available upon request after an award is made.
Mesa Unified School District is the largest school district in Arizona. The District is located primarily in Mesa, Arizona and is comprised of approximately 200 square miles. The District maintains over 80 educational facilities within the District as well as approximately 12 administrative facilities. These include 6 high schools, 9 junior high schools, 50 elementary schools, 5 success schools, and 12 choice schools.
This quote is intended to be a limited term agreement for services estimated at $60,000 per year. There is no expressed or guaranteed quantity and usage shall be determined solely by District need.
This contract will not be renewed at the end of this contract term.
Mesa Public Schools HVAC Shop requests assistance with repairing their commercial/residential HVAC equipment in the district.
Firms shall have been in the commercial HVAC business in Arizona for a minimum of five (5) years to be considered for award.
We are requesting experienced Technicians only to provide repair services on an hourly basis as assigned by the District.
Our expectation is to work with the same Technician during the term of the contract.
Technician Level II shall have fifteen (15) years minimum experience with commercial HVAC equipment. In addition, Technician Level II shall have knowledge and experience working on Direct Expansion Multi-Zone Units, Variable Air Volume Units, Chiller Plants, and various Energy Management Control systems.
Staffing for this contract will be determined based on the workload and staff availability during the term of the contract, but may vary.
The term of the contract shall be from July 1, 2026 - December 31, 2026.
The District anticipates utilizing one (1) Technician Level II for 40 hours a week, from July 13th through October 9th, 2026. After October 9th, Technician assistance would be minimal or possibly not even needed unless anticipated circumstances change (workload/staff).
Hours are an estimated amount only and no quantity is implied or guaranteed.
1. Pre-Offer Inquiries
A. Any inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation shall be directed solely to the Solicitation Contact Person. The Offeror shall not contact or direct inquiries concerning the Solicitation to any other employee unless the Solicitation specifically identifies a person other than the Solicitation Contact Person as a contact.
B. Any inquiry that results in changes to the Solicitation shall be answered solely through a written Solicitation Addendum. An Offeror may not rely on verbal responses from the Solicitation Contact Person to inquiries.
2. Offer Preparation
A. An Electronic Offer shall be submitted on the forms provided in the Solicitation. No Facsimile or Physical Mail (USPS, FEDEX, UPS, etc ) offers will be accepted.
B. Modifications shall not be permitted after Offers have been opened except as otherwise provided under applicable law.
C. The Offeror acknowledges that submittal of a proposal is an acceptance of all Terms and Conditions of the Solicitation.
D. District will not reimburse an Offeror for the cost of responding to a Solicitation.
E. Prices stated in a Solicitation shall not include applicable state and local taxes. District is exempt from paying federal excise tax and state property taxes. District is not exempt from state and local transaction privilege (sales) taxes. The amount of any applicable transaction privilege or use tax of a political subdivision of the State is not a factor in determining the lowest Offeror.
3. Submission of Offer
A. Each Offer shall be submitted electronically through OpenGov.
B. Offer Amendment or Withdrawal. The Offeror may withdraw an Offer any time prior to the Offer Deadline. The Offer may not be amended or withdrawn after the Offer Deadline, except as otherwise provided under applicable law.
4. Additional Offer Information
A. An Offer submitted after the Offer Deadline shall not be accepted..
B. In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.
C. The Offeror shall hold its Offer open for sixty (60) days from the date the solicitation is due. An Offer may be rejected if the District is unable to issue an order within such timeframe.
The Contractor, by placing this bid, represents that a company representative is familiar with local conditions, the type of work to be performed and has evaluated the difficulty of performing the required tasks, and the labor resources required to provide a complete and satisfactory project.
It is mutually understood and agreed, that the successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract or the right, title, or interest therein, or power to execute such contract, to any other person, company or corporation without prior written consent of the District.
The District shall be the sole judge in determining the award, and its decision shall be final.
Sales tax will not be a consideration in the award of the quote.
The District reserves the right to reject or accept any quotes.
Contractor to provide the following:
• Qualified commercial experienced HVAC Technician for 40 hours a week
• Workdays shall be Monday through Friday for regular working hours of 6:00 am to 2:30 pm, including a 30-minute lunch period
• Technician must not be pulled off to work outside of district or any other job
• Company service truck with ladders
• All required HVAC service tools
• Technician to provide a weekly time sheet to Supervisor every Friday
• Technician must report back to the HVAC Office personnel (Craig Lutes, Dale Liversedge, or Tim Chavez) at the end of each shift
• Contractor must provide a Bi-monthly invoice in a timely manner. All invoices must be submitted no later than January 31st, 2026.
Mesa Public Schools to provide the following:
• All needed parts and supplies, including refrigerant
• Daily direction and assistance to get the job done
The following guidelines and contractor responsibilities pertain to Contractors, subcontractors and their employees:
All labor provided under this contract shall conform to the latest and best practices of the industry in each case.
The Contractor shall comply with all state, county or local laws, ordinances, rules or regulations relating to the performance of his work.
The contractor shall protect all equipment from damage and shall protect the District's property from damage or loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss caused by their operations, or those of their employees, to the satisfaction of the District.
The contractor shall confine their equipment, storage of tools, and the operations of their employees to the limits as indicated by the Project Manager.
Any damage incurred to existing structures, installations, or to adjacent Home Owners Property by the Contractor will be replaced and repaired to original condition at the Contractor's expense to the approval of the District or their representative.
Please provide the following as part of your proposal:
• Hourly cost for commercial Technician and truck, fully burdened
• Confirmation your company can provide dedicated labor for this time frame
• Resume of Technician(s) proposed to service this contract
• Copy of Technician's relevant training certifications
• Copy of Technician's "Refrigerant Handling Card"
The bidder shall comply with all Arizona Statutes, and must hold a current Arizona Commercial Contractor's license.
The bidder shall comply with all codes, (local, state, county, etc.,) and shall secure and pay all costs of all- necessary permits and licenses. However, the District will reimburse the contractor for any permits required by the City of Mesa.
The bidder shall also be responsible for the payment of all sales, excise and other taxes levied on all items concerned with the contract.
The Contractor shall provide a safe, clean work site during the term of the agreement.
The Contractor shall take all necessary precautions for the safety of school district employees and the general public.
The Contractor shall comply with all applicable provisions of Federal, State, and Municipal Safety Laws.
Offeror, at its own expense and at all times, shall take all reasonable precautions to protect persons and the District property from damage, loss or injury resulting from the activities of Offeror, its employees, its subcontractors, and/or other persons present. Offeror will comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970, National Electrical Code, and National Fire Protection Code.
The awarded Contractor shall protect, indemnify, and hold harmless Unified School District #4 and its administrators, employees and agents against all claims, damages, losses and expenses arising out of or resulting from the actions of the Contractor or Contractor employees in the execution of the contract.
The Contractor shall be responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by them. They shall maintain such insurance as will protect them and the Mesa Unified School District from claims under Workers Compensation Acts, and from any other claims or damage for personal injury, including death, which may arise from operations under the contract.
The offeror must provide Statutory Worker's Compensation Insurance or show evidence of comparable insurance by private carrier as well as public liability and property damage coverage with limits no less than $500,000-$1,000,000 bodily injury and $500,000 property damage (or $1,000,000 combined single limit). These documents must be furnished before work begins.
While performing this project, the offeror guarantees to carry adequate insurance to protect the District in case of accident, fire and theft.
Workers employed by the Contractor who use their own private vehicles as a service vehicle for their employer, must carry the same insurance requirements listed in this proposal. These documents must be furnished upon request.
A. Insurance: Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, his agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in this quotation. Contractor shall provide coverage with limits of liability not less than those stated below.
1. Commercial General Liability - Occurrence Form
Policy shall include bodily injury, property damage and broad form contractual liability coverage.
General Aggregate $2,000,000
Products - Completed Operations Aggregate $1,000,000
Personal and Advertising Injury $1,000,000
Each Occurrence $1,000,000
The policy shall be endorsed to include the following additional insured language: "Mesa Unified School District #4 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor".
2. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles used in the performance of this Contract. Combined Single Limit (CSL) $1,000,000
The policy shall be endorsed to include the following additional insured language: "Mesa Unified School District #4 is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor".
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident $100,000
Disease -Each Employee $100,000
Disease -Policy Limit $500,000
4. Property Insurance: Contractor's awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
A. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions:
1. The Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
2. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
Fingerprinting Requirements.
Contractor, including any employee of Contractor, a subcontractor and employee of a subcontractor, who is contracted to supply services on a regular basis (at least five (5) times during a month) at a District school shall at its own expense, obtain a valid fingerprint clearance card in accordance with A.R.S. §41-1758 and present it to District or school prior to commencement of services. An exception to this requirement may be made as authorized in Governing Board policy.
E-Verification.
Contractor agrees to comply and maintain compliance with FINA, A.R.S. §41-4401, and A.R.S. §23-214, which requires compliance of federal immigration laws by employers, contractors, and subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.
Registered Sex Offender Restriction.
Contractor agrees that no employee or agent of Contractor or a subcontractor, who has been adjudicated to be a registered sex offender, will perform work on District premises or equipment at any time when District students are, or are reasonably expected to be, present. Contractor further agrees that a violation of this condition shall be considered a material breach and may result in a cancellation of the Contract at District's discretion.
Non-Discrimination.
Contractor shall comply with all applicable state executive orders and federal and state laws, rules and regulations that protect persons from illegal discrimination on the basis of race, color, religion, national origin, sex, disability, and age.
Offshore Performance of Work Prohibited.
Due to security and identity protection concerns, direct services under the Contract shall be performed within the borders of the United States. Any services that are described in the specifications or scope of work/services that directly serve the State of Arizona or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the State shall be performed within the borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not apply to indirect or “overhead” services, redundant back-up services, or services that are incidental to the performance of the Contract. This provision applies to work performed by subcontractors.
Terrorism Country Divestments.
In accordance with A.R.S. §35-392, District is prohibited from purchasing a company that is in violation of the Export Administration Act.
All work performed on school District property shall be in accordance with the Mesa Unified School District Policies and Procedures.
Contractor shall be aware of, and abide by the District Dress Policy, and the District Tobacco Free Environment Policy.
When violations of Policies and Procedures occur, the contractor and/or subcontractor shall be asked to stop all work until any and all violations are resolved to the District’s satisfaction.
Any contractor, or employee found to be in violation of these policies may be immediately expelled from the site.
Copies of these policies will be provided to the contractor upon request.
All Schools and Facilities are alcohol, drug and tobacco-free environments. Substances of these types are strictly prohibited on any District Campus and/or Facility.
Dangerous Instruments and Weapons of these types are strictly prohibited on any District Campus and/or Facility:
“Dangerous Instrument” means a knife, CO2 powered gun, or other instrument, not designated for lethal use but which may be capable of causing physical injury.
“Deadly Weapon” means anything designated for lethal use including a firearm.
“Firearm” means any operable or inoperable, loaded or unloaded (a) weapon, including a starter gun, which will or is designed to, or may be converted to expel a projectile by the action of an explosive.
All employees of the Contractor and/or Subcontractor(s) must be at least eighteen (18) years of age.
1. Shirts and Shoes shall be worn at all times.
2. Shorts – Leg length shall be mid-thigh or longer.
An English speaking supervisor/foreman shall be on site at all times, during working hours.
The use of abusive, offensive sexually oriented or vulgar language is prohibited.
This is an annual request for pricing of temporary HVAC technical services and will not be renewed at the end of this contract term.
This quote is intended to cover the period of July 1, 2026 through December 31, 2026, which total shall not exceed $100,000 combined, over the course of this contract.
Anticipated dates of service are indicated in the Scope of Work.
A. An Award will be made to the Responsible Offeror or Offerors, whose Offer is determined to be the most advantageous to District based on the requirements of the solicitation and can meet the district's schedule. If an Offeror is awarded a Contract and is unable to meet its contractual obligations, District may cancel the Contract and award a Contract to the next lowest ranked Offeror. The award shall consider price of labor as well as the qualifications of candidates submitted.
B. A response to the Solicitation is an offer to contract with District based upon the terms, conditions, scope of work/services, and specifications contained in the Solicitation. An Offer does not become a contract unless and until District accepts it. A contract is formed when the District Representative signs the Award document on behalf of District. No work may commence or products be delivered until District has issued a Purchase Order to Contractor.
C. Sales tax will not be a consideration in the award of the quote.
D. The District shall be the sole judge in determining the award, and its decision shall be final. The District reserves the right to reject or accept any quotes.
The District reserves the right to make a multiple award to more than one offeror, and may award a single contract or multiple contracts from the Solicitation.
The award will be limited to the least number of offerors that the District determines is necessary to meet the needs of the District. A multiple Award shall be made only if the District Representative determines that a multiple Award is necessary and is advantageous to District to ensure the availability of services that fully conform to District’s requirements at the time, place and manner needed by District. If District determines that multiple contracts are necessary and advantageous, District will determine the least number of Contractors that are needed and award Contracts to the Offeror(s) who submitted the lowest responsible and responsive proposals.
The decision to award a single contract, award multiple contracts, or make no award rests solely with District.
Either party may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 10 business days after the other party receives the notice of cancellation. After the 10th business day, all work will cease and a final invoice will be submitted within 10 business days after the final work day.
Our firm understands that we are not to embed any documents, links, or reference content in another location within the questionnaire, as they will not be accessible or evaluated.
When a document is required to be uploaded, it should be in pdf format and unlocked.
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.
The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Mesa Unified School District #4 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Enter N/A if this does not apply
Please upload a list of subcontracts
The Offeror, by its undersigned representative, hereby submits its Offer to this Solicitation, certifies its understanding and compliance with the requirements in the Solicitation, and agrees to furnish materials and services in compliance with all terms, conditions, and specifications of the Solicitation, subject only to any written exceptions stated in the Offer and accepted by the District.
In accordance with Federal requirements the offeror certified the following:
Disclose of Lobbing Activities, Pursuant to Byrd Anti-Lobbying Amendment 31 USC 1352
Certification regarding Lobbying, Pursuant to 31 USC 1352
Debarment, Suspension, Ineligibility and Voluntary Exclusion
This Offer and Acceptance form must be submitted with a signature by the representative authorized to sign the Offer on behalf of the Offeror. The representative must initial any erasures, interlineations or other modifications in the Offer. Failure to sign this Offer and Acceptance form, or to initial any erasures, interlineations or other modifications as indicated, may result in rejection of the Offer.
Please download the below documents, complete, and upload.
Please describe your company’s background and qualifications. Include the total number of years in business, as well as the number of years operating in Arizona. You may also provide any additional information regarding your experience, expertise, or qualifications that you believe would be relevant to the District.
Please upload a current copy of your Certificate of Insurance
Please upload a updated W-9 Form
Please confirm that your company understands that technicians must not be pulled off to work other jobs.
Please confirm that your company understands the requested time frame for labor resources indicated in the Scope of Work.
Please upload a resume for each Technician Level II proposed showing education, training and years of experience.
Please upload any relevant training certificates for each employee to be assigned to this contract.
Please upload a copy of Technician's "Refrigerant Handling Card" for each technician proposed.
The Arizona Registrar of Contractors licenses construction businesses to enable construction science professionals to legally operate in the State of Arizona.
Any business which contracts or offers to contract to build, alter, repair, add to, subtract from, improve, move, wreck or demolish any building, highway, road, railroad, excavation or other structure, development or improvement, or to do any part of the work must be a licensed contractor.
Contractors must be properly licensed before submitting bids.
These questions will be utilized to confirm information you provide:
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Please enter your ROC License #:
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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