IFQ-26-29 Advantage Premium Crown Back Banquet Chairs

The City of Winter Haven is seeking Quotes for IFQ-26-29 Advantage Premium Crown Back Banquet Chairs. Quotes are to be submitted through the Procurement Portal no later than 2:00 pm on Tuesday, March 31, 2026.

Project Details

• Reference ID: IFQ-26-29
• Department: Parks, Recreation, and Culture
• Department Head: Julie Adams (Department Director)

Important Dates

• Questions Due: 2026-03-27T18:00:00.000Z

Evaluation Criteria

• Summary —

  The City of Winter Haven, FL is seeking quotations for the purchase of 300 Advantage Premium Crown Back Banquet Chairs. These chairs should feature black patterned fabric and a silver vein frame. The selected vendor will be responsible for the supply and delivery of the chairs to the specified location. This document outlines the detailed specifications, service requirements, and delivery requirements for this procurement.

• Detailed Specifications —

  The Advantage Premium Crown Back Banquet Chairs must meet the following specifications:

  1. Model: Advantage Premium Crown Back Banquet Chair
  2. Quantity: 300 chairs
  3. Fabric: Black patterned fabric
  4. Frame: Silver vein frame
  5. Dimensions:
     • Overall Height: 36 inches
     • Seat Height: 18 inches
     • Seat Width: 16.5 inches
     • Seat Depth: 16.5 inches
  6. Weight Capacity: 500 lbs
  7. Padding: 2.5-inch thick high-density foam
  8. Frame Material: 18-gauge steel
  9. Stacking Capacity: Up to 10 chairs high
  10. Glides: Non-marring floor glides
  11. Warranty: Minimum 5-year warranty on frame
  12. Compliance: Must meet or exceed all relevant ANSI/BIFMA standards
• Service Requirements —

  The vendor must provide the following services:

  1. Product Availability: Confirm availability of the specified chairs and provide an estimated lead time for delivery.
  2. Customer Support: Provide a dedicated customer support representative to handle any inquiries or issues that may arise during the procurement process.
  3. Warranty Service: Offer warranty service for a minimum of 5 years on the frame, including repair or replacement of defective chairs.
  4. Quality Assurance: Ensure that all chairs meet the specified standards and are free from defects in materials and workmanship.
• Delivery Requirements —

  The vendor must adhere to the following delivery requirements:

  1. Delivery Location:  The chairs must be delivered to the following address:
     •  Advent Health Fieldhouse
     • 210 Cypress Gardens Blvd.
     • Winter Haven, FL 33880
  2. Delivery Schedule:  The chairs must be delivered within 30 days from the date of purchase order issuance.  The vendor must provide a delivery schedule and notify the City of Winter Haven, FL of any potential delays.
  3. Shipping and Handling:  The vendor is responsible for all shipping and handling costs.  The chairs must be securely packaged to prevent damage during transit.
  4. Inspection and Acceptance:  Upon delivery, the City of Winter Haven, FL will inspect the chairs for compliance with the specifications.  Any chairs that do not meet the specifications or are damaged will be rejected and must be replaced at the vendor's expense.
  5. Delivery Confirmation:  The vendor must provide a delivery confirmation receipt, signed by an authorized representative of the City of Winter Haven, FL, upon successful delivery of the chairs.
• Additional Information —

  Vendors are encouraged to submit any additional information that may be relevant to this procurement, including product brochures, warranty details, and references from previous clients.

  All quotations must be submitted by the specified deadline and must include a detailed breakdown of costs, including the unit price per chair, shipping and handling charges.

  The City of Winter Haven, FL reserves the right to accept or reject any or all quotations, to waive any informalities or irregularities in the quotations received, and to award the contract in the best interest of the City.

  Thank you for your interest in providing products and services to the City of Winter Haven, FL.

Submission Requirements

• Delivery/Completion can be made in ______ from receipt of order. (required) —

  Example: 10 days

• Procurement Affidavit (required) —

  Please download the affidavit below, complete, and upload.

• Please provide your W9. (required)
• Please provide a minimum of 3 references within 5 years. (required)
• Are you able to provide proof of insurance per our Terms & Agreement prior to commencing work? (required)
• Does this involve custodial services? (required)

Questions & Answers