Inmate Medical Services for Richmond City Justice Center

The Richmond City Sheriff’s Office (RCSO) seeks to establish a contract for the purchase of comprehensive (all-inclusive) medical services specified herein to be provided at the Richmond City Justic Center (RCJC) and the coordination and scheduling of all emergency and non-emergency medical and healthcare services outside of the RCJC, which the Sheriff’s Office provides through separate contracts with various vendors.

Background

The RCJC is six stories high, contains approximately 412,000 square feet, and has a rated capacity of 1,032 Inmates. The facility has an on-site medical infirmary with eighteen special management beds, clinics, exam rooms, dental facility, two negative pressure rooms, and a dialysis unit (See Attachment A – Richmond City Sheriff’s Office Jail Population Data,(ADP), Attachment H– Furniture Fixtures & Equipment Inventory, and Attachment L – State Compensation Board Jail Cost Report).   The RCJC opened July 2014 and is a direct supervision facility.

Project Details

• Reference ID: 260011709
• Department: Sheriff
• Department Head: Antionette Irving (Sheriff)

Important Dates

• Questions Due: 2026-05-06T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-21T16:00:00.000Z — Teleconference No. 1-804-316-9457 Conference ID: 578 595 873#. This will be the only opportunity to visit the medical site.

Evaluation Criteria

• Offeror Experience, History, and Finances (15 pts)
• Approach to Services (20 pts) —

  Excludes Entry Transition Plan which is scored separately.

• Entry Transition Plan (20 pts)
• Accessibility (required by City Code § 21-69) (15 pts)
• MBE / ESB Commitment (30 pts) —

  In accordance with City Code § 21-67(e), this criterion considers the offeror’s “good faith minority business enterprise and emerging small business participation efforts” as defined in City Code § 21-4.  Pursuant to City Code § 21-67(e), an offeror must receive at least 15 points under this criteria in order to be selected for negotiations, unless granted a waiver by the Chief Administrative Officer.  The MBE/ESB participation goal for this contract is 10%.  See sections "MBE/ESB Participation" of the Instructions to Offerors and "MBE/ESB Participation" and "MBE/ESB Participation—Reporting Requirement" of the General Terms and Conditions for the MBE/ESB provisions.

Submission Requirements

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this legally binding response on behalf of my company. (required)
• Acknowledgement of Addenda (required) —

  We acknowledge that we have received, reviewed, and attached all addenda in our submission.

   

   

• Primary Contact (required) —

  Please provide the following information for the main contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Secondary Contact - OPTIONAL —

  Please provide the following information for the secondary contact for all communication regarding this solicitation:

  Name
  Title
  Phone Number
  Email Address

• Offeror Response (required) —

  Please upload your entire proposal here, as one PDF document. Instructions regarding the format of the response can be found within the RFP and attachments.  Do not upload any exceptions as part of this Offeror Response.

• Price Proposal Validity (required) —

  We acknowledge and certify we have read, understand, and agree to price proposal validity period requirements of this Request for Proposal.

• Debarment Certification (required) —

  This is to certify that this person/firm/corporation is not now debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.

  https://logi.cgieva.com/External/rdPage.aspx?rdReport=Public.Reports.Report9020_Data

• Exceptions —

  Please upload any exceptions here.

• American Rescue Plan Act (ARPA) Funds (required) —

  Will this project be funded by American Rescue Plan Act (ARPA) funds?

• MBE/ESB Participation Goal. (required)
• Is there a pre-proposal/pre-bid meeting? (required)
• Is Cost a criteria for evaluation process? (required)
• Cooperative Procurement (required) —

  Will this contract be available for cooperative procurement?

• Contract Term (required) —

  Example: one (1) year, two (2) years, etc.

  This Contract shall commence on the Commencement Date set forth in the Goods and Services Contract and shall expire _________  later, unless terminated earlier in accordance with the provisions of this Contract.

• Renewal Term of the Contract (required) —

  Example: 3 two-year

  The City may, at its sole option, renew this Contract for up to ________ renewal terms by furnishing the Contractor with written notice of its decision to renew at least 60 calendar days before the expiration of the then-current term.

Questions & Answers