Insurance Coverages for Sanford Airport Authority including Property, Liability, and Workers’ Compensation

The Sanford Airport Authority (Authority) is soliciting proposals from qualified firms to provide a comprehensive insurance program to support its ongoing operations as a public-use commercial service airport. The Authority is seeking coverage for a range of exposures typical to an airport environment, including property (inclusive of equipment, boiler and machinery), crime, public officials errors and omissions liability (including employment practices liability), law enforcement liability, automobile liability and physical damage, cyber liability, and workers’ compensation and employers’ liability.

The selected firm(s) will be expected to demonstrate the ability to provide financially sound coverage, industry expertise, and responsive service tailored to the unique operational and regulatory environment of an airport authority.

Background

Project Details

• Reference ID: 2026-022-RFP
• Department: Procurement
• Department Head: Roberta Stanton (Director of Procurement)

Important Dates

• Questions Due: 2026-06-12T21:00:00.000Z
• Answers Posted By: 2026-06-17T22:00:00.000Z
• Pre-Proposal Meeting: 2026-06-08T15:00:00.000Z — Vigilante Conference Room The Sanford Airport Authority 2001 Red Cleveland Blvd. Sanford, FL 32773 Park in any available parking lot. A voucher will be given to attendees. The Vigilante Conference Room is located in the Welcome Center on the first floor. The Welcome Center is directly across from the Orlando Sanford International Airport Terminal.

Evaluation Criteria

• Respondent's Overall Experience and Background (20 pts) —

  The evaluation of the Respondent includes, at a minimum:

   

  Additional Consideration:

  a) Feedback from client references.

• Key Personnel Overall Experience and Background (20 pts) —

  The evaluation of the Respondent includes, at a minimum:

   

  Additional Consideration:

  a) Feedback from client references.

• Methodology and Approach (25 pts) —

  The evaluation of the Respondent includes, at a minimum:

• <Interviews> (20 pts) —

  The evaluation includes, at a minimum:

  a) Knowledge demonstrated by the Respondent’s representatives who attend the interview; and

  b) Creativity of the conceptual ideas and vision for the Services.

  Additional consideration will be given for:

  a) Presentation style which includes interactions among Respondent’s representatives; and

  b) Communications with the technical evaluation committee.

  NOTE: Clarification of information submitted in the Response that is provided in the Interview can have a effect on the scores and rankings for other evaluation criteria previously scored.

• Fees (15 pts) —

  The fees proposed by the Respondent in the Response Form will be based on a mathematical calculation to obtain scoring for each Response relative to the other Responses received. The focus will be on the Respondent's <proposed hourly service rates>, as evaluated relative to the other proposed rates.

Submission Requirements

• Minimum Qualifications —

  Minimum qualifications have been established as a basis for determining the eligibility of each submitted Response. A submitted Response will be determined non-responsive and will not be considered unless sufficient documentation is provided to determine whether the Respondent meets the minimum qualifications listed below:

• Respondent is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida. (www.sunbiz.org) (required)
• Respondent is NOT listed on the Florida Department of Management Services, Convicted Vendor List as defined in Section 287.133(3)(d), Florida Statutes. (www.dms.myflorida.com/business_operations/ state_purchasing/vendor_information/convicted _suspended_discriminatory_complaints_vendor _lists/convicted_vendor_list) (required)
• Respondent confirms it has the ability to obtain the insurance coverage and limits as required in Attachment A, Insurance Requirements. (required)
• Respondent is NOT listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List or is engaged in business operations in Cuba or Syria, as detailed in the Solicitation Documents. (https://www.sbafla.com/fsb/FundsWeManage/ FRSPensionPlan/GlobalGovernance Mandates.aspx > Links – Scrutinized List of Prohibited Companies) (required)
• Respondent is NOT listed on the Federal Convicted Vendor list. (www.sam.gov) (required)
• Response Submittal
• Firm's Profile and Letter of Intent - 3 pages maximum (required) —

  The Letter of Intent shall include a cover letter identifying the Respondent’s legal name, principal business address, type of organization, years in business, telephone number, email address, and the name and contact information of the primary representative authorized to respond on behalf of the Respondent. The Letter of Intent shall also include: (1) the name, address, telephone number, and email address of all proposed affiliated companies, agents, brokers, consultants, subcontractors, or service providers participating in the proposed services; (2) identification of the entity that will serve as the prime contracting party, including its legal structure (corporation, partnership, limited liability company, etc.); (3) disclosure of all applicable insurance licenses, regulatory actions, criminal proceedings, financial impairments, or other matters that may affect the Respondent’s ability to provide insurance coverage or related services; and (4) disclosure of any actual or potential conflicts of interest related to this solicitation. The Letter of Intent shall not exceed three (3) pages. 

• Financial Statement —

  If required by Section 5.1, (A) Minimum Qualifications, upload your last audited financial statement issued by a certified public accountant, which is dated no earlier than 18 months prior to the proposal due date specified in the RFP.

• Litigation History (required) —

  If any information submitted in this section is deemed confidential, please submit two (2) copies:  One (1) original and One (1) redacted.

  If there isn't any litigation history with your Firm, please submit a document on company letterhead stating this.

• Provide a copy of all required licensing to do business in the State of Florida (required)
• Specify the number of consecutive years the insurer or organization has been successfully operating in the State of Florida. (required)
• A brief, concise explanation of the Respondent’s overall experience performing Services. (required)
• Has the Respondent failed to complete a contract or been terminated early from any contract prior to the completion of the services? (required)
• If yes to the question above, please provide additional details.
• Insurance Line Coverage Forms
• Auto & Physical Damage (required) —

  Please download the below documents, complete, and upload.

• Boiler & Machinery (required) —

  Please download the below documents, complete, and upload.

• Crime Coverage (required) —

  Please download the below documents, complete, and upload.

• Law Enforcement (required) —

  Please download the below documents, complete, and upload.

• Media Content, Network & Privacy (required) —

  Please download the below documents, complete, and upload.

• Property, Including Equipment (required) —

  Please download the below documents, complete, and upload.

• Public Officials & Employment Practices (required) —

  Please download the below documents, complete, and upload.

• Workers' Compensation Coverage (required) —

  Please download the below documents, complete, and upload.

• Additional Services & Costs/Fees
• Additional Services - Details —

  Proposers are requested to provide detailed information regarding additional services they can provide, including but not limited to, loss control, loss prevention, claims management, online services, and safety training and inspections.

• Additional Services - Fees —

  If applicable, identify which of the above Additional Services are included at no cost to the Authority and which are available for an additional fee.

• References (required) —

  Each Respondent is requested to provide a minimum of three (3) references for similar insurance placements within the last five (5) years, preferably with airport clients, Florida Government clients, and other Florida clients.  Each reference should include:

  • Client name and organization
  • Contact name, title, phone number, and email address
  • A brief summary of the insurance coverages provided and the term coverages were provided during. 

  References will be contacted at the sole discretion of the Sanford Airport Authority.

• Miscellaneous Documents —

  Respondent may use this area to attach miscellaneous pictures, documents, etc. to provide additional background information for their proposal.