Internal Condition Assessment of the Cedar Creek Steel Pipeline at Cedar Creek Dam & CC3 Suction and Discharge Headers at Waxahachie Pump Station

Tarrant Regional Water District is seeking proposals for Internal Condition Assessment of the Cedar Creek Steel Pipeline at Cedar Creek Dam & CC3 Suction and Discharge Headers at Waxahachie Pump Station. Proposals are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/trwd

Proposals are due no later than 2:00 pm on Friday, April 24, 2026. 

Project Details

• Reference ID: 26-090
• Department: Infrastructure Engineering
• Department Head: Jason Gehrig (Infrastructure Engineering Director)

Important Dates

• Questions Due: 2026-04-20T22:00:00.000Z
• Pre-Proposal Meeting: 2026-04-17T19:00:00.000Z — https://teams.microsoft.com/meet/24330671155335?p=cgtamvG7NZ5M5d4Szu

Evaluation Criteria

• Cost and Proposal Fee Schedule (40 pts) —
  • Proposer’s services costs are to be provided on a per task basis such that before beginning work on any element of this project, an itemized estimate shall be provided to TRWD.  Itemized task estimates must indicate hourly rates for individuals identified by classification and name.  List per mile travel costs (not to exceed IRS allowances) and any other costs associated with performing the service.  Subcontractor markup of no greater than 10% shall be allowed.
  • Proposer shall indicate that any additional requested services shall be provided on a time and material basis per the contracted labor rate and fee schedule.
  • Proposed fee relative to the services to be provided
  • Demonstrated understanding of Cost Proposal Information
  • See Proposal Exhibit A.1 to insert pricing information
• Experience and Qualifications of Team (30 pts) —
  • Proposer’s services costs are to be provided on a per task basis such that before beginning work on any element of this project, an itemized estimate shall be provided to TRWD.  Itemized task estimates must indicate hourly rates for individuals identified by classification and name.  List per mile travel costs (not to exceed IRS allowances) and any other costs associated with performing the service.  Subcontractor markup of no greater than 10% shall be allowed.
  • Proposer shall indicate that any additional requested services shall be provided on a time and material basis per the contracted labor rate and fee schedule.
  • Proposed fee relative to the services to be provided
  • Demonstrated understanding of Cost Proposal Information
  • See Proposal Exhibit A.1 to insert pricing information
• Proposed Method to Accomplish Work (25 pts) —
  • Discuss Proposer’s approach to the project and provide details in accordance with content required in proposal. 
  • Understanding of the project and Scope of Work. Intention to meet Scope of Work requirements, acceptance of contract terms and conditions, Sample Contract, including appropriateness of exceptions and alternatives.
  • Responsiveness to RFP, including approach and methodology proposed for respective area(s) of interest.
  • Familiarity with large diameter & facility pipeline systems.
  • Familiarity with problems associated with the project and identification of risks.
  • Discuss GIS support.  Coordination with TRWD’s GIS staff prior to and after an inspection to ensure the team has the most current TRWD pipeline database in their analysis is required. Modification of the inspection area is expected unless specifically requested otherwise by TRWD.  A 30-day review, comment, and rejection period for all inspection data for GIS submittals is expected. 
• Unique Offerings (5 pts) —
  • Unique or proprietary methods, technology, or deliverables that set the Vendor apart from others providing similar services.
  • Discuss any other tools or technology that may be used for these projects.

Submission Requirements

• Proposal (required) —

  Please include all items requested in Section 2.15 Submittal Requirements

• Proposal Exhibit A.1 (required) —

  Please download the below documents, complete, and upload.

• References Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Questionnaire (required) —

  Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.

• Compliance To State Law On Nonresident Bidders (required) —

  Please download the below documents, complete, and upload.

• Compliance To Texas Sales Tax Code (required) —

  Please download the below documents, complete, and upload.

• Form 1295 – Certificate of Interested Parties (required) —

  Complete form online at https://www.ethics.state.tx.us/filinginfo/1295/ using the following assigned identification number and description for this Project: 

  26-090

  INTERNAL CONDITION ASSESSMENT OF CEDAR CREEK STEEL PIPELINE AT THE CEDAR CREEK DAM & CC3 SUCTION AND DISCHARGE HEADERS AT WAXAHACHIE PUMP STATION

  Upload completed form to include certificate number and signature.

  ***FYI – The “Affidavit” section has been replaced and is now the “Unsworn Declaration”.  This Section will require the date of birth and address of the authorized representative signing the form.  The change in law applies to contracts entered into, renewed, or amended on or after January 1, 2018.

• Agreement- Standard PSA (required) —

  Provided as a reference only; this will be used with the awarded vendor. 

• Is a Bond required? (required)
• Do liquidated damages apply? (required)
• All proposals will remain subject to acceptance for: (required) —

  Example: ninety (90)

• Will an electronic pricing table and evaluation phases be used? (required)
• Please provide the initial term of the contract. (required) —

  Example: nine (9) months

• All invoices shall be submitted via email to: (required) —

  example: jsmith@email.com