Invitation to Qualify: Special Events Services

The City of Pittsburgh, Office of Management and Budget, is soliciting proposals from qualified individuals and/or firms to engage in open-ended contracts for various categories of professional services relating to City-sponsored event production.

Background

The City of Pittsburgh is inviting individuals and/or firms to qualify for a pre-selection of vendors who meet the mandatory criteria for the categories of work listed under Scope of Work. Respondents may submit qualifications for any number and/or combination of the Categories of Work herein. The City may choose to award multiple categories of work if the respondents are deemed qualified for more than one category and are able to support City needs.

Once under contract, the selected respondents will be able to submit proposals for work order requests.

The sample agreements accompanying this solicitation will be part of each individual contract. Changes or alterations to these terms and conditions will not be accepted.

Project Details

• Reference ID: 2024-ITQ-373
• Department: Parks & Recreation
• Department Head: Kathryn Vargas (Director)

Important Dates

• Pre-Proposal Meeting: 2025-02-26T16:00:00.000Z — Via Microsoft Teams - Please RSVP, using RSVP manager on OpenGov. A link will be sent to those who RSVP.

Addenda

• Addendum #1 (released 2025-02-20T17:26:41.169Z) —

  1. Changed the title of the solicitation to include "Invitation to Qualify"

  2. Moved pre-proposal meeting back 1 day (from 2/25 @ 11:00am to 2/26 @ 11:00am)

   

  Please use the See What Changed link to view all the changes made by this addendum.

• Addendum #2 (released 2025-02-26T17:35:03.019Z) —

  Added Pre-Proposal meeting powerpoint from 2/26/25 pre-proposal meeting under the "attachments" section.

   

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Firm’s Qualifications, Experience and References (1 pts) —

  Vendor response demonstrated that the firm has the experience and capabilities to successfully perform the scope of services, including providing references for clients of similar size and scope.

• Qualifications of Team (1 pts) —

  Vendor response provided a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

• MWDBE/VOSB Good Faith Effort (1 pts) —

  Vendor response was detailed and demonstrated clear Good Faith Effort to obtain MWDBE & VOSB Participation.

Submission Requirements

• Selected Categories of Work (required) —

  Please select all categories of work for which you are applying:

• Qualifications and Proposal Upload (required) —

  Please upload your Firm's Qualifications, Team Qualifications, and complete packet for City consideration, here.

• Equal Opportunity Review Commission (EORC) Participation Form (required) —

  Please download the below documents, complete the Pre-Award Good Faith Checklist, and upload. Failure to complete the Pre-Award Good Faith Checklist may result in the City deeming your proposal/response non-responsive. Any awardees will be required to complete the full EORC Participation Forms and process prior to contract execution. 

• Vendor Contact Sheet (required) —

  Please download the below documents, complete, and upload.

• Vendor Registration Form (required) —

  Please download the below documents, complete, and upload.

• Authorized Signatory (required) —

  Provide the name, title, & email address of the authorized signatory for your company (for details on who is considered an authorized signatory, please look at our terms & conditions section)

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Will you need CDBG Supplemental Conditions (required) —

  If you will need Community Development Block Grant (CDBG) Supplemental Condition please mark yes.

• Do you require any bonds? (required) —

  Click all that apply

• Would you like to create a electronic pricing table? (required)

Questions & Answers