ITB-26-003 Antifreeze

Project Details

• Department: Inventory
• Department Head: Michael West (Manager)

Important Dates

• Questions Due: 2026-04-27T16:00:00.000Z
• Answers Posted By: 2026-04-28T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-21T17:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/21226441396760?p=r3MuWzaLSfW0gMX6ML Meeting ID: 212 264 413 967 60 Passcode: UC3KU3F2 ________________________________________ Need help? | System reference Join on a video conferencing device Tenant key: jtafla@m.webex.com Video ID: 118 056 991 7 More info For organizers: Meeting options Thank you for your participation.

Addenda

• Addendum #1 (released 2026-04-22T00:37:49.142Z) —

  This addendum is to correct the titles in the Section V. Evaluation Phase of the document. Phase 2 has been correctly named "Business Compliance" and Phase 3 has been correctly name "Pricing Evaluation."

Evaluation Criteria

• Determination of Responsiveness (1 pts) —
  • Experience:
    Demonstrate a minimum of three (3) years of experience providing Vendor Managed Inventory (VMI) services, including at least two (2) contracts of similar size and scope.
  • Business Registration and license:
    Be properly licensed and registered to conduct business in the State of Florida via Sunbiz.org. Each Bid must include a copy of the Bidder’s State of Florida Certificate of Status or Good Standing and a copy of all necessary licenses, registrations or certifications that are required to perform the Work.  In addition, all licenses required for Bidders whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current at the time the Bid is submitted. 
  • Compliance Requirements:
    Meet all applicable insurance requirements and submit all required representation and certifications found in Section 5 of the OpenGov Solicitation.
• Business Compliance (1 pts)
• Pricing Evaluation (10 pts) —

  Lowest Priced Technically Acceptable

Submission Requirements

• Minimum Requirements (required) —

  Bidders must be in good standing and authorized to transact business in the State of Florida; must not be listed in the System for Award Management (SAM) as an excluded party; and must demonstrate compliance with any other minimum requirements as stated in the Scope of Work and/or Instructions to Bidders.  Each Bid must include a copy of the Bidder’s State of Florida Certificate of Status or Good Standing and a copy of all necessary licenses, registrations or certifications that are required to perform the Work.   
  
  In addition, all licenses required for Bidders whose businesses and professions are regulated by the Florida Department of Business and Professional Regulation must be active and current at the time the Bid is submitted. Failure to demonstrate compliance may result in being deemed non-responsive.  

• Legal Entity of Bidder (required) —

  Bidders must be registered with the Florida Department of State to engage in business in the State of Florida. If the Bidder is a joint-venture, the Authority will treat the entity as a general partnership for all purposes, and the joint-venture must submit, in addition to the other submissions required herein, evidence of the authority of the individual(s) submitting the venture's Bid that such individual(s) is duly authorized to bind the venture make all of the required statements, assurances and certifications on behalf of the entity.

  Submitting a Bid is deemed to be a representation and warranty by the entity and individual submitting it that such entity has duly authorized the Bid, and the individual(s) signing such Bid has the authority to submit the Bid and make all of the required statements, assurances and certifications on behalf of the entity.

• Legal Entity Authorized Signatories (required) —

  The Bid Pricing Form shall clearly indicate the legal name, address, and telephone number of the Proposer and accurately identify the type of legal entity of the Bidder (i.e., corporation, LLC, partnership, joint venture, individual). The Bid Pricing Form shall be signed by an individual with the authority to bind the Bidder and shall clearly identify (by typing or printing) the name of the authorized representative of the Bidder.

  Each other entity submitting a Bid shall cause the Forms to be signed by its appropriately authorized senior executive officer, manager, or general partner. Submitting a Bid is deemed to be a representation and warranty by the entity and individual submitting it that such entity has duly authorized the Bid, and the individual(s) signing such Bid has the authority to submit the Bid and make all of the required statements, assurances and certifications on behalf of the entity.

• Acknowledgement of Receipt of Addenda (required) —

  Please download the below documents, complete, and upload.

• Affidavit Regarding Labor and Services (required) —

  Please download the below documents, complete, and upload.

• Bus Testing —

  Please download the below documents, complete, and upload.

• Bidder's List (required) —

  Please download the below documents, complete, and upload.

• Bidder's Standard Assurance (required) —

  Please download the below documents, complete, and upload.

• Certification of Eligibility (required) —

  Please download the below documents, complete, and upload.

• Certification of Redacted Copy —

  Please download the below documents, complete, and upload.

• Confidentially and Nondisclosure Terms Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Certification (required) —

  Please download the below documents, complete, and upload.

• Debarment Certification of Bidder (required) —

  Please download the below documents, complete, and upload.

• Equal Opportunity Report Statement (required) —

  Please download the below documents, complete, and upload.

• E-Verify Affidavit for Bidder (required) —

  Please download the below documents, complete, and upload.

• E-Verify Affidavit for Subcontractor (required) —

  Please download the below documents, complete, and upload.

• Intent to Perform Form —

  Please download the below documents, complete, and upload.

• Litigation Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Lobbying Certification (required) —

  Please download the below documents, complete, and upload.

• Local Business Verification Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Bid Certification (required) —

  Please download the below documents, complete, and upload.

• Suppliers Non Performance Acknowledgement Form (required) —

  Please download the below documents, complete, and upload.

• Performance Reference Form (required) —

  Please upload 3 references where you did this same scope for other agencies or companies.

• Payment and Performance Bond Forms —

  Please download the below documents, complete, and upload.

• Proposed Contract Modification Form —

  Please do not mark up the Sample Contract.  Any changes you want us to review need to be on this form.

• Schedule of Suppliers (required) —

  Please download the below documents, complete, and upload.

• Sample Contract —

  Please download the below documents, complete, and upload.

• Price Form (required) —

  Please download the below documents, complete, and upload.

• Bid Document (required) —

  This document needs to include all information requested, including but not limited to, registrations, certifications, licenses, MSDS forms.

• DBE / LSBE Good Faith Effort Form —

  Please download the below documents, complete, and upload.

• Which type of vendor will this solicitation be awarded to? (required) —

  Choose 1

• Are allowances allowed? (required)
• Are samples required? (required)
• Does this project have a DBE included? (required)
• What is the DBE participation goal for the contract? (required) —

  Enter number only.

• Is LBSE participation program applicable to this solicitation? (required)
• Does this solicitation require Bus Testing? (required)
• Is the Contract Type "Fixed Price with Economic Price Adjustments"? (required)
• Does this solicitation require payment and performance bonds? (required)
• Will you have a Site Tour for this project? (required)
• Final Completion Number of Days (required) —

  What is the number of calendar days after the Notice to Proceed for the completion of the project? 

• Is this project an IT Solicitation? (required)