ITB-26-15 Roosevelt Drive Complete Street Project - LAP

Project Description, Scope, Bid Contents and Information

Scope of Work: The project is located on Roosevelt Drive between Cypress Gardens Boulevard and Register Road. It includes a “complete street” treatment to the existing corridor. Work includes roadway modifications, drainage, shared-use path, sidewalks, enhanced crosswalks, street signs, pavement markings, curbing, utility improvements, and other associated work.

The project must achieve substantial completion within 275 Consecutive Calendar Days from the receipt of the Notice to Proceed. The project must then have all punch list items completed within 30 Calendar Days after substantial completion has been achieved.

Working Hours: All regular work will be required to be completed during City Business Days. A City Business Day is defined as a day that the City is open during regular working hours, Monday – Friday between 7 a.m. and 5 p.m. The anticipated applicable following days are excluded as City Business Days – all Saturdays & Sundays and City Holidays. Contractors must bid on the entire project. Award of the project will go to a single contractor.

The City will have the right to inspect and approve or reject all materials, workmanship and products related to this project. A detailed inspection schedule will be established with the successful contractor once the project is awarded.

Florida Department of Transportation Involvement: The City is partnering with the Florida Department of Transportation for funding of this project. As a result, all FDOT, Federal Requirements and City requirements as found or referenced in this bid will be strictly adhered to including but not limited to inspections, EEO Compliance, shop drawing reviews, procurement requirements, auditing, Certified Payroll/Davis Bacon and reporting requirements. By bidding on this project, the successful contractor is stating that they will adhere to all of these requirements.

Project Details

• Department: Public Works
• Department Head: Brittany Hart (Department Director)

Important Dates

• Questions Due: 2026-03-25T18:00:00.000Z
• Pre-Proposal Meeting: 2026-03-18T14:00:00.000Z — Zoom - https://mywinterhaven.zoom.us/j/84515195379?pwd=d5gcejzEwM8y5IVvBbILU9uaUkf150.1

Addenda

• Addendum #1 (released 2026-03-18T14:01:11.186Z)
• Addendum #2 (released 2026-04-01T19:24:43.513Z) —

  Addendum 2 and related revised, Proposal & Bid Form is attached

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The City of Winter Haven, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Scope of Work or Project Details —

  See entire solicitation document attached

Submission Requirements

• Bid Requirements (required) —

  Did you read through and confirm that you met all of the bid requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Bid Response (required) —

  Please Upload your COMPLETE bid response here. Upload Excel bid form separately in the next step.

• Proposal & Bid Form - Excel format (required) —

  Confirm that your Proposal & Bid Form is not attached in your bid response and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of the total bid price, payable toCity of Winter Haven, FL, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 90 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. 
  

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Winter Haven, FL so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Have you submitted your signed and notarized Affidavit? (required)
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?